Library Board of Trustees

Library Board of Trustees Meeting Thursday, July 6, 2017, at 3:30 p.m. Library Meeting Room Minutes Roll Call – Ron Edstrom, Josh Horak, Larry Klarenbeek, Kelly Kirk, Randy Deibert, Amber Wilde Consent Agenda Approval of previous meeting minutes – Ron moved that they be approved without changes. Larry seconded. Approved unanimously. Financial report – Larry moved that they be approved as presented. Randy seconded. Approved unanimously. Discussion Items Director’s report State Level: Nothing to report. Black Hills Library Consortium: The next consortium meeting is in mid-July. Our biggest challenge seems to be with transporting materials between libraries in a reasonable amount of time. Local Projects: Summer Reading is half over. The turnout seems to be really good so far. Staff has been working on weeding in the adult fiction areas to try to make some room and refresh the collection a bit. This is an ongoing project that we hope to have completed before the end of the year. Staffing: No recent changes. Training: Shayna attended the Young Adult Reading Program meeting in Sioux Falls in June. Strategic Plan Updates: Homebound Outreach: We have found some volunteers that might be interested in assisting with delivery and are considering funding sources for purchasing supplies needed, possibly a community grant. Computer classes: The computers are being prepared for public use and will be ready to go by the end of the month. Staff has classes prepared and ready to go for the fall. Logo: Once contest is approved we will move forward with implementing this through the month of August and into September to hopefully achieve maximum participation. Shared digital collection: The Black Hills Library Consortium will vote on this at the July meeting so we can begin preparing for a January implementation. Circulation Statistics: May 2017 Total Total Loans Renewals -------- -------- 6,348 1,533 June 2017 Total Total Loans Renewals -------- -------- 8,947 1,998 Library Budget – County meetings are approaching, and Randy is hoping to get the libraries a few minutes on the agenda to come and talk with commissioners. City will be working on approval of the budget during the month of August. Library Planning Study – There have been responses to the planning study that was approved by City Council in May, so people are looking at it. Amber will be working to get the library onto the capital plan again during the budget process. Otherwise no movement is expected until after new City Administrator is settled in. Library Position Descriptions – Amber is working with human resources on adjusting position descriptions in preparation for a retirement this fall and a resulting realignment of duties that will hopefully help streamline some processes in the library. The positions will be reviewed by Condrey for the pay grade and by the personnel committee. Trivia Outreach Program – Amber brought up a new program that involves librarians assisting with trivia nights at local bars and coffee shops, something for which she has received several requests. Some board members were concerned about hosting an event in local bars. Others were interested in the opportunity to reach out to a population that is not currently using the library heavily, those in their 20s-30s who do not have children. There was also discussion about the amount of time involved, whether volunteers might be used, what the benefits would be, and whether other locations might be considered. Amber will gather more information, including examples of other libraries doing this in other communities, and provide it to the board for the next meeting. Items from the Board – Randy had some questions about computer usage, limits on time, and what restrictions were placed on what can be done on the library computers. Amber explained that everyone was allowed an hour a day, but no one is kicked off a computer unless another person is waiting, and that there are filters on the computers restricting access to graphic content, but beyond that there are no restrictions on what they can be used for, other than on the testing computer in the study room. Action Items Logo Contest – Discussion was had about the prize money, whether a sketch could be accepted or only digitally created logos, and whether someone from a design company could enter. It was decided that there would be 3 prizes, receiving $300, $100, and $50. Any individual can enter in their individual name, regardless of whether or not they are a professional designer. And any logo can be scanned and turned into a .jpg file for submission, regardless of how it is created. Josh moved to approve the rules as presented by Amber with the stated changes to the prizes and the above discussion in mind. Larry seconded. Approved unanimously. The meeting was adjourned at 4:32 p.m. Next meeting: September 7, 2017, at 3:30 p.m.