City Council

Spearfish City Council Special Year-End Session Minutes Date: December 27, 2017 The Spearfish City Council met in Special Session in the Council Chambers of the Municipal Services Centre at 4:44 PM on Wednesday, December 27, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the Pledge of Allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek and Schmit. Lee was absent. Also present: Finance Officer Dutton, City Attorney Davis, City Planner Watson, Police Chief Rotert, Fire Chief Sachara, Assistant Police Chief Jacobs, Human Resources Director Friedel, Wastewater Treatment Facility Superintendent Evridge and Assistant City Planner Mayo. Schmit moved, Hodgs seconded and all approved the Order of Business. There were no declarations of any potential conflicts of interest. END OF YEAR BUSINESS Hire – Hodgs moved, Jacobs seconded and all voted to hire Austin Nelson as part time, partial benefit eligible Facility Maintenance Tech, grade 10, step 1, $14.56 per hour, effective 12/28/2017. This is a replacement position due to a reassignment. Contingency Transfers - Schmit moved, Klarenbeek seconded and all voted to approve the following Contingency fund transfers: Request authorization to make the following contingency fund transfers. 101-41150-4510 Contingency $33,263.00 To: 101-42320-4270 Building Inspection - Travel $1,010.00 101-43125-4220 Snow Removal - Professional Fees $18,253.00 101-43125-4340 Snow Removal - Machinery & Equipment $14,000.00 Write Offs – Schmit moved, Klarenbeek seconded and all voted to approve the Utility Account Write Offs for 2017: AMOUNT REASON $16.95 Uncollectable by collections-minimal balance $156.65 Bankruptcy $110.80 Deceased $94.59 Uncollectable by collections-Acct Closed, Skip Lost $199.98 Deceased $1,285.86 Bankruptcy $78.74 Bankruptcy $1,943.57 Total Bill List – Klarenbeek moved, Jacobs seconded and all voted to approve the End of Year Bill List dated December 27, 2017. VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTALS/ARGON/WELDING SUPPLIES $ 249.54 A&B BUSINESS INC DEC 2017 CITY COPIER RENTALS $ 1,357.81 AINSWORTH-BENNING INC CONCRETE FINISH ATLAS BUILDING $ 25,729.00 AMICK SOUND INC SERVICE FIRE ALARM SYSTEM $ 1,483.75 BLACK HILLS CHEMICAL CORP CLEANER $ 89.90 BLACK HILLS ENERGY ELECTRICITY $ 11,112.49 BLACK HILLS PIONEER DEC 2017 ADS & LEGAL PUBLISHING $ 1,882.75 BOMGAARS SUPPLY INC KEROSENE/REPAIRS/TOOLS/POSTS/BOOTS/GLOVES $ 3,071.63 BSN/PASSON'S/GSC/CONLIN BALLS $ 2,036.47 BUILDERS FIRSTSOURCE INC PLYWOOD/LUMBER $ 167.30 CHAIN SAW CENTER EXCAVATOR RENTAL/REPAIRS/TOOLS $ 536.17 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TRAINING/SUPPLIES/REPAIRS/TOOLS/FEES $ 4,104.37 CLARK PRINTING CORP BUSINESS CARDS-DISPATCH&SMITH $ 77.00 CLIMATE CONTROL SYSTEMS RTU MAINTENANCE/REPAIRS $ 7,483.01 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE $ 1,017.00 DG INVESTMENT INTERMEDIATE MOBILE SURVEILLANCE CAMERA $ 15,628.52 CULLIGAN SOFT WATER CORP WATER $ 26.00 CVD CONSTRUCTION INC HYDRO PENSTOCK PROJECT $ 540.00 DAKOTA TITLE LLC MCLAUGHLIN SAWMILL PROPERTY CLOSING $ 2,269,344.26 DALE'S TIRE & RETREADING TRAILER TIRES $ 170.00 MEDNANSKY, DOUGLAS AIRPORT LIGHTING BULL MOUNT $ 187.00 EDDIE'S TRUCK CENTER INC REPAIRS/AIR TANK/HARNESS $ 3,032.09 FEDEX FORENSICS LAB SHIPPING $ 13.50 GREAT WESTERN TIRE INC TIRE REPAIRS/TIRES $ 914.43 HAUCK ELECTRIC & CONTROLS COLLEGE WELLHOUSE REPAIR $ 452.00 HAWKINS INC AQUA HAWK/BLEACH $ 4,440.60 HDR ENGINEERING INC 2018 SEWER PROJ ENGINEERING $ 3,080.00 HEARTLAND PAPER CO SPONGES/CLEANERS/TOWELS $ 445.61 HEAVY CONSTRUCTORS INC PR#9 COLO BLVD H20 PROJECT $ 22,948.72 HEISLER HARDWARE HARDWARE/TOOLS/SUPPLIES/CLEANERS/HARDWARE $ 521.71 HOUCHEN BINDERY LTD CORP BOOK BINDING $ 156.10 JENNER EQUIPMENT CO BUSHING/PLUG $ 16.58 KBHU-TV VIDEO RECORDING SERVICES $ 216.25 KDV INC SNOW REMOVAL $ 1,900.00 KLJ SOULUTIONS HOLDING CO CROSSWIND RUNWAY ENGINEER $ 1,965.40 KNECHT HOME CENTER INC TOOLS/SUPPLIES/HARWARE/REPAIRS $ 508.86 KT CONNECTIONS COMPUTERS/REPAIRS/UPS/PHONE EXTENSIONS $ 3,192.50 MEREDITH SERVICES CO INC HAUL ASPHALT/SNOW REMOVAL/MEIER ALLEY PROJ $ 29,540.57 MIDCO DEC 2017 CAMPGROUND CABLE $ 592.77 MURPHY PETROLEUM TRANSPORT USED OIL DISPOSAL $ 86.00 NIWOT ARCHAEOLOGICAL CONSULT SANDSTONE PATH SURVEY $ 200.00 MOSSET, COREY SERVICE AIRPORT DOORS/REPAIR PD DOORS $ 596.94 PRO WINDMILL INC DEC 2017 PEST CONTROL SERVICE $ 535.00 PANGEA DESIGN GROUP NEVADA TRAILHEAD FINAL PAY $ 7,440.56 PEDERSEN EXCAVATING INC SNOW REMOVAL $ 4,803.15 PITNEY BOWES INC POSTAGE MACHINE LEASE $ 180.00 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 185.00 POWERPLAN ROLLER RENTAL/FUEL LINE $ 2,062.97 RAPID FIRE PROTECTION INC SERVER ROOM FIRE ALARM INSTALL $ 14,501.00 RCS CONSTRUCTION INC PR#6 HYDRO PENSTOCK PROJECT $ 202,608.29 RESERVE ACCOUNT 2017 YEAR END POSTAGE $ 1,577.15 SANITATION PRODUCTS INC GARBAGE TRUCK REPAIR PARTS $ 2,604.62 SD DEPT OF HEALTH-SPEARFISH 2017 HEP INJECTION SERVICES $ 425.00 SERVALL TOWEL & LINEN FLUSHER/MOP/UNIFORM/MAT RENTAL $ 1,185.10 SESAC INC MUSIC LICENSE FEES $ 86.17 SIMPLEXGRINNELL LP SERVICE ALARM SYSTEM $ 666.50 SOUTH DAKOTA DENR WASTEWATER DISCHARGE PERMIT $ 10,500.00 LUNDY BROS INC TROUBLESHOOT DOOR OPENER $ 110.00 SPEARFISH AUTO SUPPLY FILTERS/REPAIRS/PARTS/TOOLS/BATTERIES/RAGS $ 2,299.08 SPEARFISH BUILD & SUPPLY LUMBER $ 90.72 VIVI BENE INC SERVICE STREET LIGHTS $ 1,026.81 SVFA 2017 DEFERRED COMPENSATION $ 16,100.00 SUNSHINE TOWING GARBAGE TRUCK TOWING-RAPID $ 436.00 THE UPS STORE #5137 SHIPPING SERVICES $ 117.38 TIMBERLINE SERVICES INC ASPHALT CRUSHING $ 49,920.00 US WATER SERVICES INC SWIVEL JOINT & BEARING $ 721.20 USA BLUE BOOK ELECTRODE SOLUTION/GASKETS $ 233.01 WALMART COMMUNITY/GEMB SUPPLIES/REPAIRS/TOOLS/FRAMES $ 2,221.18 WELLS PLUMBING CORP NIPPLES/UNION $ 19.40 WILLIAMS 66 SERVICE BATTERIES $ 329.90 ** TOTALS** $ 2,744,099.79 December 2017 Salary Expense & Credit Card Fees Gross Wages/Benefits Mayor/Council $2,888.35 0.54% City Administrator 10,048.46 1.87% City Attorney 2,797.86 0.52% Finance 13,028.60 2.42% Human Resources 4,742.42 0.88% Gov't Bldgs 23,069.31 4.29% PW Admin 11,051.34 2.06% Police 124,087.92 23.09% Fire 20,022.76 3.73% Bldg Inspect 15,153.61 2.82% Streets 16,388.77 3.05% Snow Removal 14,999.98 2.79% Cemetery 3,537.71 0.66% Animal Control 3,098.52 0.58% Recreation/Aquatic 35,358.42 6.58% Spectator Recreation 3,532.93 0.66% Parks 8,222.79 1.53% Library 20,177.92 3.76% Plan & Zone 15,415.32 2.87% Motor Pool 8,010.02 1.49% Wildland Fire 3,160.41 0.59% Police Comm 30,850.33 5.74% Water 25,901.05 4.82% Electric Production 21,191.52 3.94% Sewer 35,434.48 6.59% WWTP 32,190.01 5.99% Airport 3,815.71 0.71% Parking 351.13 0.07% Solid Waste 24,822.05 4.62% Campground 3,946.75 0.73% Totals $537,296.45 100.00% Credit Card Fees paid in December $2,179.40 Grand Total $539,475.85 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent Doug Schmit There being no further business before the Council, Schmit moved, Clark seconded and all voted to adjourn at 4:56 PM. Dated this 27th day of December 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.