City Council

Spearfish City Council Regular Session Minutes January 2, 2018 The Spearfish City Council met at 5:30 PM on Tuesday, January 2, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek and Schmit. Lee was absent. Also present: City Administrator Harmon, Assistant Finance Officer DeNeui, City Attorney Davis, City Planner Watson, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, City Engineer Mathis, Human Resources Director Friedel, Streets Superintendent Riopel, Wastewater Treatment Facility Superintendent Evridge and Assistant Police Chief Jacobs. Agenda was amended to include Executive Session pursuant to SDCL 1-25-2 (3) at the end of the meeting, immediately prior to adjournment. Schmit moved, Hodgs seconded and all voted to approve the order of business as amended. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Clark moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Authorize Mayor Boke to sign Intergovernmental Contract with SDPAA. B. Set bid opening for the 2018 Sanitary Sewer Trunkline & State St. Water Replacement Project for Monday, February 5th, 2018 at 1:30 pm in City Hall, 2nd Floor, Council Chambers. C. Approve the 2018 Volunteer List D. Reappoint Greg Kruskamp to Planning Commission for a 5 year term ending 12/31/2022. E. Approve an on-off sale wine license for 2018 for LaCosta Mexican Restaurant located at 447 N. Main St. LaCosta is closed December through January and will not use the wine license until February. F. Approve a special on-sale liquor license for the Stadium Sports Grill for a Christmas Party on January 12, 2018 from 6:00 pm to 10:00 pm at the Joy Center. G. Raffle – Yellow Jacket Foundation plans to hold a reverse raffle with multiple cash prizes ($50.00 - $5,000) as well as apparel items. Cost of tickets is $50.00 each with ticket sales from 1-13-2018 to drawing on 4-28-2018. Proceeds to benefit BHSU Athletic Scholarships.  H. Raffle – Yellow Jacket Foundation plans raffle a 2018 Jeep Wrangler Sport 4X4. Cost of tickets is $50.00 each with ticket sales from 3-1-2018 to drawing on 11-3-2018. Proceeds to benefit BHSU Athletic Scholarships. I. Approve Minutes of City Council Regular Session dated December 18, 2017 and Special Year End Session dated December 27, 2017. HUMAN RESOURCES 2018 Wages – Jacobs moved, Klarenbeek seconded and all voted to approve the 2018 wages and the 2018 Grade and Step Scale. 2018 Wage list follows: Employee Title Wage Alberts, Lee Mechanic $22.06 Alderman, Daryl Recreation Facility Maintenance Coordinator $22.95 Anderson, Ashley Fitness Instructor $14.71 Anderson, Ethan Librarian $17.74 Baker, Dalton Water/Wastewater Utility Operator I $16.72 Barrie, Michael Mechanic $18.82 Berger, Dawn Dispatcher $17.39 Birk, Candi Police Officer - School Resource Officer $27.41 Bowers, Eric Janitorial Laborer $8.85 Bradley, Hunter Police Officer $21.61 Brewer, Stephanie Librarian $18.82 Brosnahan, Dawn Recreation Facility Maintenance Technician $15.45 Burket, Mary Building/Development Administrative Assistant $17.05 Burley, Pam Police Department Administrative Assistant $16.72 Burtzlaff, Miles Water/Wastewater Utility Operator III $25.33 Bush, Dustin Police Officer $23.39 Bussiere, Erica Building/Development Administrative Assistant $16.07 Bustillos, Cassandra Recreation Assistant $13.06 Callaway, Tom Parking Attendant $14.13 Cano, Jeremiah Wastewater Treatment Operator III $26.89 Chyba, Kayla Recreation Administrative Assistant $16.72 Crumbley, Charles Solid Waste Collector/Operator $15.15 Currier, Melissa Fitness Instructor (L) $14.42 Davis, Eric City Attorney $47.71 Day, Samantha Dispatcher $17.05 Dean, Boyd Police Lieutenant $37.60 Deaver, B. Scott Fire Code Official/Code Enforcement Officer $22.94 DeCook, Nicolle Water Meter Reader $14.42 DeNeui, Jason Police Detective $28.80 DeNeui, Michelle Assistant Finance Officer $25.57 Domagall, William Fitness Instructor (L) $13.86 Drieling, Kayla Dispatcher $16.72 Dutton, Dave Finance Officer $39.15 Eddie, Jim Park Recreation Forestry Technician - Temporary $16.07 Ehnes, Tyler Parks Recreation Forestry Superintendent $24.82 Eddy, Travis Parks Recreation Forestry Technician $16.39 Ellingsen, Ryleigh Recreation Assistant $12.55 Ervin, Jeanette Facility Maintenance Technician $19.21 Evridge, Bob Wastewater Treatment Superintendent $39.91 Faulkner, Angie Library Page $9.33 Fortin, Tyler Street Technician $17.05 Fox, Shawn Police Officer $22.94 Friedel, Jodi Human Resource Director $36.13 Funke, Katie Registration Desk Attendant (L) $12.55 Gellett, Jason Police Officer $22.94 Glenn, Robert Water/Wastewater Utility Superintendent $30.85 Gose, Kevin Traffic Signal Technician (L) $22.05 Granbois, Darrell Public Works Laborer $14.13 Haase, Emily Parks Laborer $14.42 Hafner, Dennis Building Inspector $25.33 Hafner, Jamie Finance Accountant II $23.40 Haigh, Katie Registration Desk Attendant $12.55 Hanson, Steve Hydro Electric Plant Operator $26.89 Hargens, Gary Facility Maintenance Superintendent $27.40 Harmon, Mike City Administrator $57.00 Harwood, Christy Fire Department Administrative Assistant $17.39 Hayford, Tate Animal Control Officer $16.23 Herring, Janet Recreation Facility Maintenance Technician $15.45 Hess, Duane Wastewater Treatment Operator III $19.20 Hill, Donald Parks Recreation Forestry Technician - Cemetery $17.05 Hockenbary, Scott Dispatcher $16.72 Hoffman, Sarah Janitorial Laborer - Recreation $8.85 Hofmann, Steve Police Sergeant $31.48 Hopfinger, Dennis Solid Waste Laborer $14.71 Hopfinger, Dennis Solid Waste Operator/Collector $15.45 Jacobs, Curtis Assistant Chief of Police $42.33 Jeske, Jerome Water/Wastewater Operator I $17.05 Johnson, Cheryl Public Works Administrator $52.70 Jones, Martin Rubble Site Operator $14.14 Jurgensen, Aaron Police Officer $23.39 Juve, Rosalind Fitness Instructor (L) $13.86 Karas, Cody Fitness Instructor $14.42 Karp, Thomas Public Works Laborer $14.13 King, Greg Hydro Electric Plant Operator $18.45 Kirk, Hannah Registration Desk Attendant $12.55 Klein, Kelly Fitness Instructor $14.71 LaMont, Guy Park Recreation Forestry Technician $16.72 Larson, Brian Police Corporal $25.57 Lillehaug, Gary Hydro Electric Plant Superintendent $36.16 Little, Verla Police Corporal $29.37 Lux, Alexandra Police Officer $22.94 Mader, Perry Parks & Recreation Director $39.11 Mathis, Kyle City Engineer $44.98 Mathis, Robert Jr. Assistant Fire Chief $32.11 Maynard, Marvin Rubble Site Operator $13.59 Mayo, Desirae Assistant City Planner $22.71 McAnlis, Gale Water/Wastewater Utilities Operator I $17.05 McGinnis, Nancy Temporary Snow Plow Operator $15.25 McKenny, LeArda Facility Maintenance Technician $15.45 McMahon, Adam Project Engineer $34.74 Mellott, Criston Street Technician $17.39 Mollman, Jennifer Utility Billing Coordinator $23.40 Mollman, Jessica Recreation Administrative Assistant $16.07 Monnens, Shayna Reference Librarian $18.82 Moseley, Leah Registration Desk Attendant $13.06 Nelson, Austin Facility Maintenance Technician $14.56 Nelson, Bryr Street Technician $16.07 Nelson, Donald Mechanic $18.82 Nelson, Kale Police Officer $22.94 Nicholas, Glen Solid Waste Collector/Operator $18.46 Paisley, Tom Building Official $32.74 Pearson, Andrew Police Officer $22.49 Pedersen, Rebecca Fitness Instructor (L) $13.86 Pedneau, Darin Police Sergeant $32.11 Porsch, Chad Parks Recreation Forestry Technician $16.39 Rauterkus, Brett Recreation Facility Superintendent $25.82 Reid, Jenna Concessions Attendant $11.37 Reurink, Tyler Dispatch $16.07 Richards, Ed Mechanic $18.82 Richards, Keith Street Technician $22.06 Riopel, Beau Street/Solid Waste Superintendent $30.85 Rodriguez, Rebecca Librarian $18.45 Rose-Gray, Thomas Library Page $9.91 Rosenau, Samantha Police Officer $22.94 Rotert, Pat Police Chief $47.73 Sachara, Mark Fire Chief $36.85 Schlinkert, Celeste Library Aide $13.06 Schneringer, Cindy Public Works Administrative Assistant $16.07 Selk, Madison Recreation Assistant $12.80 Shuck, Racheal Library Page $9.71 Sieber, Crystena Recreation Youth Development Coordinator $18.09 Silvernagel, Steve Public Works Laborer $13.86 Simon, Samantha Dispatcher $17.05 Simpson, Colin Police Officer $22.94 Smith, Collin Police Officer $22.94 Sorenson, Myrna Library Aide $15.61 Starr, Christopher Solid Waste Operator/Collector $15.45 Steffes, Micah Fitness Instructor (L) $14.13 Stepp, Charles Fitness Instructor (L) $13.86 Stock, Laurel Dispatcher $16.72 Thrall, Cary Fitness Instructor $14.13 Tollison, Matthew Registration Desk Attendant $13.32 Tyler-Streff, Connie Fitness Instructor (L) $13.86 Ulmer, Brian Plumbing/Mechanical Inspector $23.17 Vig, Tonya Engineering Tech/Flood Plain Administrator $27.41 Votroubek, Stephanie Fitness Coordinator $18.82 Walk, John Wastewater Treatment Operator I $16.72 Walters, Trenton Staff Engineer $27.94 Warner, Jude Dispatch Supervisor $21.83 Watson, Jayna City Planner $42.33 Weaver, Laban Temporary Snow Plow Operator $15.00 Weber, Karla Finance Administrative Assistant $20.38 Weber, Mark Police Sergeant $31.48 Wenzel, Kristin Recreation Assistant $13.06 Whitney-Schavone, Kim Registration Desk Attendant $13.59 Wilde, Amber Library Director $31.46 Williams, Mark Wastewater Treatment Operator III $26.89 Williams, Rachel Library Page $9.91 Wolff, Gaby Water/Wastewater Utilities Operator II $17.57 Woodroof, Justin Water/Wastewater Utilities Operator I $16.72 Yost, Michael Recreation Assistant $13.06 Young, Thomas Rubble Site Lead Operator $16.40 Elected Officials Boke, Dana Mayor $22,987.38 Clark, Marty Council Member $11,781.12 Hodgs, Dan Council Member $11,781.12 Jacobs, Pam Council Member $11,781.12 Klarenbeek, Larry Council Member $11,781.12  Lee, John Council Member $11,781.12 Schmit, Douglas Council Member $11,781.12 HEARINGS License – Mayor Boke opened a Public Hearing at 5:33 PM to consider an application from Jared DeGraaf with Antunez for an on-off sale malt beverage and on-off sale wine license located at 117 E. Illinois Street. There were no oral or written comments and the public hearing was closed at 5:33PM. Schmit moved, Hodgs seconded and all voted to approve the license. ORDINANCES AND RESOLUTIONS Resolution 2018-01 – Clark moved, Klarenbeek seconded and all voted to approve Resolution 2018-01 - Annual Resolution Designating Official Newspaper. RESOLUTION NO. 2018-01 A RESOLUTION DESIGNATING THE OFFICIAL NEWSPAPER FOR THE CITY OF SPEARFISH FOR THE MUNICIPAL YEAR BEGINNING JANUARY 1, 2018. BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the Black Hills Pioneer shall be and the same is hereby designated as the official newspaper of the City of Spearfish for the ensuing year. Dated this 2nd day of January, 2018. CITY OF SPEARFISH BY: ________________________________ Dana Boke, Mayor ATTEST: BY:_______________________________ David H. Dutton, Finance Officer Adopted: January 2, 2018 Published: January 12, 2018 Effective: February 1, 2018 PUBLIC WORKS Change Order – Clark moved, Hodgs seconded and all voted to approve Change Order (4) for the Colorado Boulevard (Exit 14) 12" Water Main Extension Project for an increase of $19,896.43 bringing the total cost to $687,322.13. Proposed additional work includes: 1) Increasing the size of the retaining wall. 2) Increasing the length and changing the type of the pedestrian railing. 3) Adding riprap to the outlet of the pipe on Colorado Boulevard @ Heritage Drive. 4) Adjusting manholes on 1st Avenue. 5) Adding Type D Seed Mixture for 1st Avenue. Dump Truck – Schmit moved, Jacobs seconded and all voted to purchase 1998 Kenworth T600 Dump Truck from A&L Contractors at a cost of $40,900. Budgeted in 2018 Solid Waste. Easement – Schmit moved, Jacobs seconded and all voted to direct the City Attorney to prepare an easement agreement with Preston Block consistent with the term sheet presented to Council and to approve and authorize the Mayor to sign that easement. AIRPORT Agreements – Schmit moved, Klarenbeek seconded and all voted to approve and authorize the Mayor to sign "Private Hangar Ground Lease Agreement" (01-18) and "Option Agreement" (02- 18) with SPF, LLC. FIRE Fire Pumper Truck – Schmit moved, Hodgs seconded and all voted to purchase Fire Pumper with equipment from Rosenbauer Firetruck Company (NJPA Bid) for $410,846.00 and authorize Mayor to sign the purchase order. Budgeted in 2018 second penny. Truck Equipment – Clark moved, Jacobs seconded and all voted to purchase structural firefighting equipment from Heiman Fire to outfit new fire truck – the request for the vehicle does not include this equipment. Cost: $17,444.15. Three proposals were received with Heiman Fire of Sioux Falls having the low proposal. Budgeted in 2018. PLANNING AND ZONING/BUILDING AND DEVELOPMENT Preliminary Plat – Clark moved, Klarenbeek seconded and all voted approval of Elkhorn Ridge Preliminary Plat for Phase 3B. Bill List – Klarenbeek moved, Jacobs seconded and all voted to approve the Bill List dated January 2, 2018. VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC 1998 DUMP TRUCK/2017 SNOW REMOVAL $ 42,385.00 ALPINE IMPRESSIONS 2017-FD COAT $ 22.00 BLACK HILLS ENERGY 2017-ELECTRICITY $ 3,295.76 BLACK HILLS STATE UNIV 2017-DEC NEWSLETTERS & BILLING $ 890.60 BUTLER MACHINERY CO 2017-REPAIR V PLOW HYDRAULICS $ 397.20 CATERPILLAR FINANCIAL SERV 2018 MOTOR GRADER LEASE $ 21,141.80 CITY OF SPEARFISH NWE JAN 2018 RENT & DEPOSIT $ 4,000.00 CULLIGAN SOFT WATER CORP 2017-WATER $ 39.00 FIRST WESTERN INSURANCE 2018 NOTARY BLANKET BOND $ 14,357.75 VIEHAUSER ENTERPRISES LLC 2017-DOOR LOCK REPAIR $ 21.96 KELLEY BLOCK LLC 2018 DOWNTOWN RESTROOM RENTAL $ 3,600.00 MUNRO EARTHMOVING LLC 2017-SNOW REMOVAL $ 1,331.25 REED, THERESA DAWN 2017 DEC-DOWNTOWN RR CLEANING $ 465.00 SD AIRPORT MGMT ASSOC 2018 DUES $ 25.00 SD ASSOCIATION OF CODE ENF 2018 DUES $ 40.00 SD BUILDING OFFICIALS ASSN 2018 DUES $ 65.00 SD CITY MANAGEMENT 2018 DUES $ 150.00 SD GOV HUMAN RESOURCE ASSN 2018 DUES $ 25.00 SD GOVERNMENTAL FINANCE OFF 2018 DUES $ 190.00 SD MUNICIPAL ATTORNEY ASSN 2018 DUES $ 35.00 SD MUNICIPAL STREET MAINT ASSN 2018 DUES $ 35.00 SD POLICE CHIEF'S ASSOC 2018 DUES $ 244.38 SDML 2018 DUES $ 5,733.57 SDML WORKERS COMPENSATION 2018 WORK COMP INSURANCE $ 149,751.00 SDPAA 2018 INSURANCE $ 259,244.74 TRIO SYSTEMS LLC 2018 SOFTWARE MAINTENANCE $ 295.00 SPEARFISH OPTIMIST CLUB 2018 HOME SHOW BOOTH $ 300.00 TYLER TECHNOLOGIES INC JAN 2018 ONLINE BILLING FEES $ 166.00 US BANK NATIONAL ASSOC 2018 WWTP EXPANSION BOND PAYMENT $ 96,470.41 VISIT SPEARFISH INC 2018 ALLOCATION/JAN 2018 HOTEL BID SPT $ 103,335.00 WESTERN HILLS HUMANE SCTY 2018 QUARTERLY CONTRACT-ALLOCATION $ 3,750.00 ** TOTALS ** $ 711,802.42 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent Doug Schmit Clark moved, Jacobs seconded and all voted to adjourn to Executive Session pursuant to SDCL 1-25-2 (3) – Consult with legal counsel about proposed or pending litigation or contractual matters at 5:52 PM. Council returned to Regular Session at 6:54 PM. There being no further business before the Council Clark moved, Jacobs seconded and all voted to adjourn at 6:54 PM. Dated this 2nd day of January 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.