Library Board of Trustees

Library Board of Trustees Meeting Thursday, January 4, 2018, at 3:30 p.m. Library Meeting Room Minutes Roll Call –Josh Horak, Larry Klarenbeek, Ronald Edstrom, Emily Benvenga, Kelly Kirk, Randy Deibert, Amber Wilde Consent Agenda Approval of previous meeting minutes – Ron moved, Kelly seconded. Approved unanimously. Financial report – Amber reported that in addition to the bills sent out in advance of the meeting, the board should also consider payment for a booth at the Optimist Home Show in March of $150. Emily moved to approve the financial report with the addition of the Home Show payment, Ron seconded. Approved unanimously. Discussion Items Director’s Report: State Level: Library Day at the South Dakota Legislature will take place on February 13. Amber and Stephanie may attend depending on weather and how the legislative session is going. Black Hills Library Consortium: Edgemont Public Library has experienced some funding issues and recently lost their librarian. They could potentially be leaving the consortium but this should not have a significant effect on the group as a whole. Local Projects: Staff members have begun work on the various programs scheduled to begin in January. Staffing: Ethan Anderson has been hired to fill the 20 hr/wk weekend and evening librarian shift. He began December 19. Training: We will be hosting several statewide interlibrary loan training sessions put on by the State Library at our library in January with area libraries attending. We will also host summer reading Jumpstart training at our library in February. Shayna will conduct this training in exchange for grant money to be used for our summer reading program. Strategic Plan: We are on track. Amber will send updated document to board. The City is scheduled for a strategic plan workshop on January 17, and hopefully some of our goals can be incorporated into that process. Circulation Statistics: November 2017 Total Total Loans Renewals -------- -------- 6,291 1,538 December 2017 Total Total Loans Renewals -------- -------- 5,472 1,638 Meeting Room Policy – This item was tabled in November pending further information from attorney regarding the need for waivers to be signed for City insurance. Amber reported the city attorney decided no change is needed at this time. Collection Development Policy – Ron pointed out that mention of the South Dakota Library Network should be changed to Black Hills Library Consortium. No other changes were recommended with this policy. Emily moved to approve the policies with that change. Kelly seconded. Approved unanimously. ValueLine Subscription – A letter was sent to ValueLine regarding our concern over the substantial increase in cost for our library subscription. The result was no change in their position. The subscriptions will end in March. The investment club that meets at the library has been notified. Larry will talk to another investment club in town. The library will no longer carry a subscription, but if the clubs wish to purchase a subscription and store it at the library it will have a space. Items from the Board – Larry expressed an interest in examining the fees listed in the library policies to make them consistent and current. Randy initiated a discussion of the future of county funding. There is a possibility that the county could discontinue funding of libraries beginning in 2020. The board discussed the need to get the word out about the value of libraries and the consequences of losing county funding. No one showed up at the county meeting last year, so Amber will determine who is responsible for this year’s and make sure we have a voice there. Action Items Election of officers – Larry Moved that Josh continue as president and Emily continue as vice-president of the board. Kelly seconded. Approved unanimously. The meeting was adjourned at 4:30 p.m. Next meeting: March 1, 2018, at 3:30 p.m.