City Council

Spearfish City Council Regular Session Minutes April 2, 2018 The Spearfish City Council met at 5:30 PM on Monday, April 2, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Schmit. Also present: City Administrator Harmon, City Planner Watson, Finance Officer Dutton, City Attorney Davis, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Streets Superintendent Riopel, Assistant Police Chief Jacobs, Finance Admin Assistant Weber, City Engineer Mathis, Water/Wastewater Utilities Superintendent Glenn, Wastewater Treatment Facility Superintendent Evridge and Project Engineer McMahon. Order of business was amended to add Thomas Brady in Items from Visitors. Lee moved, Hodgs seconded and all voted to approve the Order of Business as amended. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Hodgs moved, Clark seconded and all voted to approve the Consent Agenda as follows: A. Accept and authorize signature for Recreational Trails Program (RTP) agreement between the State of South Dakota and the City of Spearfish for the Sandstone Pathway Project. B. Authorize Mayor Boke to appoint Chris Davis to Library Board of Trustees to complete J. Larson’s term from April 3, 2018 ending December 2019. C. Hire the following seasonal employees effective 4/3/2018: Recreation Center: Jaci Mollman WSI $10.00 Anne-Marie Rolando Concessions Assistant $9.50 Kayla Huber WSI $10.50 Elaina Sparrow Front Desk $9.50 Kristyn Badwound Stahlecker Lifeguard $9.50 Riley Ullrich Lifeguard $9.75 Devann Mang Lifeguard Coordinator $10.50 Ryan Lahr Lifeguard Coordinator $10.50 Charles Stepp Lifeguard Coordinator $10.50 Logan Broeder Lifeguard Coordinator $10.50 Zeni Irion Lifeguard Coordinator $10.75 Tyler Sands Lifeguard Coordinator $10.75  Alexis Powell WSI $10.50 Lauren Cermak WSI $10.25 Shea Lahr WSI $11.00 Samuel Hintgen WSI $10.75 D. Add Jack French to 2018 Fire Department Volunteer List and Tara Deitschman to the 2018 Fire Department Auxiliary Volunteer List. E. Raffle – Matthews Opera House and Arts Center plans to raffle various donated art items at their High Tea event December 8, 2018. Tickets will be sold on site at the event and are $1 each or 6 for $5. F. Approve a special on-sale liquor license for False Bottom for a wedding on April 28th from 4pm to 12am at the Pavilion. G. Approve the following Special Event Permits: • Youth Outdoor Adventure Course – Spearfish Rec & Aquatic Center & Alex Hancock – April 14, 2018 - Noon to 3pm – Spearfish Campground & Snapper’s Club • Run for Their Lives – LeAnn Vette – May 13, 2018 - 10:00am to Noon - St. Joseph’s Catholic Church down Canyon Street to Winterville and back. • Spearfish Earth Day Festival –Applicant BHSU - April 21, 2018 11am to 4pm – Center Shelter and Bandshell H. Accept the 2017 Preliminary Fund Financial Statements. I. Approve Minutes of City Council Regular Session dated March 19, 2018. ITEMS FROM VISITORS Proclamation - Mayor Boke proclaimed April 2, 2018 as National Service Recognition Day in Spearfish. SERF Loan - Kory Menken, SEDC Executive Director, presented a SERF Business Façade Rehabilitation loan application from Steele and Steele Properties, LLC for $20,000 loan. The terms of the loan are satisfied and secured and SEDC recommends approval. Clark moved, Schmit seconded and all voted to approve the loan. Added Visitor - Thomas E. Brady, Lynn Jackson Schultz and Lebrun, PC in representing the City of Spearfish in the Volunteer Fire Association matter voiced public statements. LICENSE HEARINGS License – Mayor Boke opened a public hearing at 5:55 PM to consider an application from Dave Brueckner with Cheyenne Crossing for an on-off sale malt beverage and wine license for the Lincoln Day Dinner on April 21st from 5pm to 10pm at the Pavilion. There were no oral or written comments and the public hearing was closed at 5:55 PM. Clark moved, Hodgs seconded and all voted to approve the license. PUBLIC WORKS McLaughlin Sawmill Property – Hodgs moved, Jacobs seconded and all voted to authorize to advertise the public notice to accept sealed bids for the purchase and removal of seven wood frame/metal buildings/structures from the McLaughlin sawmill property. Utility Rate Study Proposal – Schmit moved, Jacobs seconded and all voted to accept staff recommendation of the Utility Rate Study Proposal from HDR Engineering and direct staff to enter into contract negotiations for the study. Water/Wastewater Utilities Superintendent Glenn stated a contract will be brought back to council for approval to include estimated cost. Jackson Blvd – City Engineer Mathis presented the revised concept plans and proposed amendment by AE2S Proposal for Engineering Services for 2018 Jackson Blvd Street and Utility Improvements. Clark moved, Lee seconded and all voted to approve the plans and amendment at a cost of $390,150 for an overall design total (all work to date and Hungry Hollow Mitigation included) of $718,163. Green Acres Tank Water Distribution – Lee moved, Clark seconded and all voted to approve to postpone bid award for Green Acres Tank Water Distribution Line Project until April 16, 2018. Mathis stated additional documentation and review time needed. Bid Award – Lee moved, Jacobs seconded and all voted to award the Sandstone Park Recreation Path Extension Project to Hemeyer Enterprises, Inc. the lowest responsible bidder, at a cost of $63,880.75. Sandstone Park Recreation Path Extension Project Bid Opening: 3-26-2018 Bidder Total Base Bid Price Engineer's Estimate $ 80,437.25 Journey Group Companies $ 70,026.13 R.C.S. Construction, Inc. $ 91,295.50 Northern Industries $ 90,070.90 Complete Concrete, Inc. $ 137,988.50 Vig Custom Builders $ 94,636.00 Hemeyer Enterprises, Inc. $ 63,880.75 GTI Companies, Inc. $ 94,663.44 FINANCE Policy – Hodgs moved, Jacobs seconded and all voted to amend the current Reserve Policy to increase the Hydroelectric Fund Balance Reserve requirement from 20% of current annual operations budget, to 20% of current annual operations budget plus $500,000.00 and to increase the General Fund Balance Reserve requirement from 20% to 30%. FIRE Budget Supplement – Hodgs moved, Lee seconded and all voted approval for a budget supplement to the Fire Department General Fund for unbudgeted listing of prioritized expenditures to be funded from the Fire District contract revenues which were also unbudgeted. POLICE Purchases – Jacobs moved, Schmit seconded and all voted to purchase one (1) Stalker LIDAR Unit at a cost of $2,295.00 from Stalker Radar Applied Concepts Inc. Lee moved, Jacobs seconded and all voted to purchase one (1) Stalker MC 360 Radar/Message Trailer at a cost of $18,118 from Stalker Radar Applied Concepts Inc. PLANNING AND ZONING/BUILDING AND DEVELOPMENT Ordinance 1275 – Mayor Boke opened a public hearing at 6:45 PM to consider second reading of Ordinance 1275 – An amendment to Appendix A Zoning Article II Definitions for Home Occupation and Office land uses. There were no oral or written comments and the public hearing was closed at 6:45 PM. Lee moved, Hodgs seconded and all voted to approve second reading of Ordinance 1275. Ordinance 1276 – Mayor Boke opened a public hearing at 6:46 PM to consider second reading of Ordinance 1276 – An amendment to Appendix A Zoning Article IV District Regulations Sections 1a-4 concerning primary permitted uses and conditional use permit uses. There were no oral or written comments and the public hearing was closed at 6:46 PM. Lee moved, Jacobs seconded and all voted to approve second reading of Ordinance 1276. Ordinance 1277 – Mayor Boke opened a public hearing at 6:49 PM to consider second reading of Ordinance 1277 – An amendment to Appendix A Zoning Article VI Administration and Enforcement Section 3 -concerning administration of conditional use permits. There were no oral or written comments and the public hearing was closed at 6:49 PM. Schmit moved, Hodgs seconded and all voted to approve second reading of Ordinance 1277. Agreement – Clark moved, Hodgs seconded and all voted to authorize Mayor Boke to sign agreement #14-18 - Encroachment Agreement and License located at 117 East Illinois Street. This is a $0 fee encroachment for a business sign above the awning. Water Agreement – Hodgs moved to authorize Mayor Boke to sign agreement #15-18 – Klein Water Service Agreement located at 371 Evans Lane. Jacobs seconded and motion was passed 5/1 with Klarenbeek voting no. Bill List – Clark moved, Lee seconded and all voted to approve the Bill List dated April 2, 2018. VENDOR DESCRIPTION AMOUNT A & J SUPPLY 2018 BOOTS-LAMONT $ 100.00 A&B BUSINESS INC PAPER $ 135.72 A-1 TRANSMISSION SPECIALISTS REPAIR 2006 YUKON $ 1,981.60 ALEX AIR APPARATUS INC SCBA $ 2,465.00 ALLEGIANT EMERGENCY SVCS FPO 36R TRAINING $ 47.19 ALPINE IMPRESSIONS SHIRTS/BAGS/BOTTLES/PANTS/CAPS $ 6,850.60 AMAZON.COM BOOKS/AUDIO/SUPPLIES/TOOLS $ 881.80 AVERA HEALTH PLANS HEALTH SCREENING $ 35.00 BAKER & TAYLOR BOOKS $ 301.15 BLACK HILLS CHEMICAL CORP TRASH CANS/TISSUE $ 172.45 BLACK HILLS COLLISION PROS REPAIR FD 2008 FORD F350-FD CHIEF #2 $ 10,045.60 BLACK HILLS ENERGY ELECTRICITY $ 21,068.10 BLACK HILLS STATE UNIV BID BOOKS/FLYERS/NEWSLETTERS/BILLS $ 1,352.09 BLACK HILLS WINDSHIELD SEWER CAMERA VAN WINDOWS $ 370.00 BOMGAARS SUPPLY INC SUPPLIES/REPAIRS/FUEL/TOOLS $ 575.68 BORDER STATES ELECTRIC HANDBOOK $ 236.50 BUTLER MACHINERY CO FILTERS/REPAIRS $ 893.09 BUTTE ELECTRIC COOP ELECTRICITY $ 47,108.56 CARROT-TOP INDUSTRIES INC LIGHT POLE FLAGS $ 897.92 CASH-WA DISTRIBUTING CO CONCESSIONS/PROGRAM FOOD $ 591.57 CENGAGE LEARNING BOOKS $ 77.97 CITY OF SPEARFISH CREDIT CARDS SUPPLIES/TOOLS/TRAVEL $ 661.73 CREEKSIDE DEVELOPMENT LLLP MAR 2018 TIF#4 TAX INCREMENTS $ 10,477.80 CRESCENT ELECTRIC SUPPLY UPC $ 76.07 DAK GENERATOR SERVICES SERVICE CITY HALL GENERATOR $ 274.39 DALE'S TIRE & RETREADING TIRES $ 520.00 DAY, SAMANTHA REFUND IAED CERTIFICATION $ 80.00 DIESEL MACHINERY INC TUBE/SEALS $ 121.48 DIGITAL COMBUSTION INC FIRE TRAINING SOFTWARE $ 375.00 MEDNANSKY, DOUGLAS WEDGE/LIGHTS/LAMPS $ 6,805.49 ECOLAB PEST ELIMINATION PEST CONTROL $ 406.60 EDDIE'S TRUCK CENTER INC REPAIR PARTS $ 1,575.88 ELKHORN RIDGEAT FRAWLEY RANCH MAR 2018 TIF#1 TAX INCREMENTS $ 656.54 ENVIRONMENTAL RESOURCE ASSN MINI SETS $ 815.75 NEWHOUSE ENTERPRISES INC TONER $ 823.06 EVIDENT INC EVIDENCE SUPPLIES $ 217.00 FLEXIBLE PIPE TOOL CO SEWER HOSE $ 1,905.00 FULLY INC OFFICE FURNITURE $ 3,393.40 GALLS LLC SAFE/PANTS/TORNIQUETS/BELT $ 699.67 VIEHAUSER ENTERPRISES LLC KEYS $ 53.25 GREAT WESTERN TIRE INC TIRE REPAIR/TUBE $ 55.95 HAMPTON INN & SUITES-CASPER LODGING-DENEUI $ 186.00 DAKOTA SPORTS INC SPEED BAGS/PADDING KIT $ 754.70 HAWKINS INC CHLORINE/BLEACH $ 781.00 HDR ENGINEERING INC PROJECT ENGINEERING $ 4,601.67 HEARTLAND PAPER CO PADS $ 78.98 HEISLER HARDWARE REPAIRS/SUPPLIES/TOOLS/PAINT $ 1,188.36 SIMON CONTRACTORS OF SD LIMESTONE/BALLAST $ 4,040.00 JJS GLOBAL VENTURES INC QUAD GAS $ 301.00 TODD EMERY COLLINS JET SHOWER DRAINS $ 225.00 KANE, RACHEL 3 ON 3 BASKETBALL OFFICIAL $ 67.50 KLJ SOULUTIONS HOLDING CO CROSSWIND RUNWAY STUDY $ 4,913.50 KT CONNECTIONS COMPUTERS/REPAIRS/FIREWALL $ 8,708.67 LAWRENCE COUNTY AUDITOR MAR 2018 TIF #2 & #3 INCREMENT $ 9,033.09 LOPEZ, WILLIAM 3 ON 3 BASKETBALL OFFICIAL $ 90.00 LOWE ROOFING INC CITY HALL LEAK INVESTIGATION $ 155.29 LYNN, JACKSON, SHULTZ FEB 2018 SVFA LEGAL FEES $ 4,553.36 MENARDS CONDITIONER/STORAGE BOX $ 21.95 MIDCO MAR 2018 CAMPGROUND CABLE $ 592.77 MUNRO EARTHMOVING LLC SNOW REMOVAL $ 1,777.50 NATIONAL PUBLIC SAFETY 2018 NATIONAL DIRECTORY $ 149.00 NORTH CENTRAL LABORATORIES CONDUCTIVITY STANDARD $ 20.83 NEBRASKA SALT & GRAIN CO ICE SLICER $ 37,562.27 NFPA ANNUAL MEMBERSHIP $ 175.00 NORTHERN HILLS TRNG CENTER LATHE BUNDLES $ 90.00 NORTH CENTRAL INTERNATIONAL REPAIR ABS SYSTEM $ 300.28 OHD LLLP MSA KIT $ 340.00 OVERDRIVE INC LIBRARY FEES/CONTENT PURCHASES $ 3,000.00 PRECISION DYNAMICS CORP WRIST BANDS $ 705.85 PENGUIN RANDOM HOUSE INC CDs $ 52.70 PENWORTHY CO BOOKS $ 62.17 PHAZE ELECTRIC INC INSTALL RV PLUG $ 70.54 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 123.00 POWERPLAN FILTER ELEMENTS $ 46.06 PUSH PEDAL PULL INC WOBBLY REPAIR/BIKE SEATS $ 513.70 QUALITY INN (SD017) BROOKINGS LODGING-LITTLE & LUX $ 465.60 QUIK SIGNS INC SIGNS $ 239.83 RADIANT HEAT OF SD LLC ZONE SENSOR $ 100.12 RAPID CITY JOURNAL WILDLAND JOB ADVERTISING $ 676.50 RECORDED BOOKS LLC CD $ 6.95 REED, THERESA DAWN MAR 2018 DOWNTOWN RR CLEANING $ 465.00 ROLANDO PRINTED SPECIALTIES NAME PLATE LETTERS $ 121.18 RUSHMORE ELECTRIC POWER CO YOUNG WELL SCADA REPAIR $ 402.50 RUSHMORE FENCING CO INC REPAIR HUMANE SOCIETY FENCE $ 1,713.35 SALSBURY INDUSTRIES LOCKERS $ 709.48 SANITATION PRODUCTS INC REPAIR PARTS $ 471.81 SD DOT-AIR,RAIL & TRANSIT REGISTRATION-JILEK & DUTTON $ 150.00 SD POLICE CHIEF'S ASSOC APPLICANT TESTING MATERIALS $ 297.50 SDML 2018 DISTRICT 10 REGISTRATIONS $ 324.00 SDML WORKERS COMPENSATION WORK COMP AUDIT BILLING $ 3,979.01 SIOUX FALLS TOWER SPECIALISTS LOOKOUT MTN TOWER INSPECTION $ 1,383.75 ANGIE GARZA FROST WINDOW FILM $ 176.00 SPEARFISH AMBULANCE SERV BVM W 3 MASKS $ 144.45 SPEARFISH AUTO SUPPLY TOOLS/SUPPLIES/REPAIRS/RAGS $ 6,166.70 VIVI BENE INC ELECTRICAL REPAIR SERVICES $ 4,307.65 GUDAHL INVESTMENTS LLC PAINT SUPPLY $ 26.41 SPEARFISH POST 164 BASEBALL 2018 PROGRAM ADS $ 580.00 SPEARFISH SCHOOL DIST 40-2 MAR 2018 TIF #2 & #3 TAX INCREMENT $ 22,872.57 SPECIAL OLYMPICS OF SD 2018 SUMMER GAMES GRANT $ 2,000.00 THE SPYGLASS GROUP LLC TELECOMM ONE YEAR SAVINGS $ 6,168.36 SYSCO FOOD SERVICES OF MT CONCESSIONS/YOUTH/SUPPLIES $ 1,830.75 TELECOMMUNICATION SYSTEMS DISPATCH PROJECT UPGRADE $ 6,949.00 PRODUCTIVITY PLUS ACCOUNT GASKET/ISOLATOR $ 46.52 ALB TWILIGHT LLC GLOVES/EARPLUGS $ 174.87 TYLER TECHNOLOGIES INC MAINT CONTRACT-CS & RECEIPTS $ 4,125.82 ULINE INC DOGGIE POO SACKS $ 244.48 US BANK NATIONAL ASSOCIATION WWTP BOND PAYMENT $ 96,470.41 USA BLUE BOOK LOCKOUTS $ 119.39 VISIT SPEARFISH INC APR 2018 HOTEL BID SUPPORT $ 13,335.00 WALMART COMMUNITY/GEMB SUPPLIES/REPAIRS/FD AWARDS $ 848.07 WEAVER, TANNER M 3 ON 3 BASKETBALL OFFICIAL $ 60.00 WELLS PLUMBING CORP HARDWARE/SALT/PUMP $ 1,084.50 WESTERN COMMUNICATIONS RADIO REPAIRS $ 559.65 WESTERN HILLS HUMANE SCTY QUARTERLY CONTRACT/ALLOCATION $ 3,750.00 INTEGRITY ACQUISITION LLC HOUSING $ 162.91 ** TOTALS ** $ 395,173.48 March 2018 Salary Expense & Credit Card Fees Gross Wages/Benefits Mayor/Council $5,517.60 0.67% City Administrator 15,232.27 1.84% City Attorney 4,235.21 0.51% Finance 21,574.93 2.60% Human Resources 7,131.21 0.86% Gov't Bldgs 37,739.34 4.55% PW Admin 17,785.28 2.15% Police 182,678.81 22.04% Fire 31,839.96 3.84% Bldg Inspect 23,649.69 2.85% Streets 22,294.82 2.69% Snow Removal 32,099.71 3.87% Cemetery 4,678.57 0.56% Animal Control 2,407.59 0.29% Recreation/Aquatic 58,403.40 7.05% Spectator Recreation 3,738.93 0.45% Parks 12,847.02 1.55% Library 31,628.53 3.82% Plan & Zone 26,298.16 3.17% Motor Pool 11,906.42 1.44% Wildland Fire 2,295.25 0.28% Police Comm 44,234.40 5.34% Water 41,766.93 5.04% Electric Production 33,020.18 3.98% Sewer 53,432.42 6.45% WWTP 47,563.25 5.74% Airport 6,719.76 0.81% Parking 715.67 0.09% Solid Waste 39,403.78 4.75% Campground 5,942.24 0.72% Totals $828,781.33 100.00% Credit Card Fees paid in March $2,163.00 Grand Total $830,944.33 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit There being no further business before the Council Schmit moved, Hodgs seconded and all voted to adjourn at 7:04 PM. Dated this 2nd day of April 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.