City Council

Spearfish City Council Regular Session Minutes April 16, 2018 The Spearfish City Council met at 5:35 PM on Monday, April 16, 2018. Mayor Boke presided and called the meeting to order. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Schmit. Also present: City Administrator Harmon, City Planner Watson, Finance Officer Dutton, City Attorney Davis, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Finance Admin Assistant Weber, Police, Facility Maintenance Superintendent Hargens, Police Lieutenant Dean, Police Corporal Little, Parks and Recreation Director Mader, City Engineer Mathis, Water/Wastewater Utilities Superintendent Glenn, Wastewater Treatment Facility Superintendent Evridge and Assistant City Planner Mayo. Hodgs moved, Jacobs seconded and all voted to approve the order of business. There were no potential conflicts-of-interest. Consent Agenda – Schmit moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Hire Aubrielle Prewitt as a part-time (not benefit eligible) Library Page, grade 1, step 1, $9.33 per hour effective 4/18/2018. Replacement position. B. Add Jared Chrisman to the 2018 Volunteer Fire Department List and add Joseph Adams to the 2018 Recreation Volunteer List. C. Add Fawn Frost to the 2018 Volunteer Fire Department Auxiliary List. D. Hire the following seasonal employees effective 4/17/2018: Recreation Center: Emma Murphy Front Desk $9.50 Jadyn Gregg Front Desk $9.50 Dimitri Butts Front Desk $9.50 Jacob Powell Lifeguard $9.50 Tyler Huber Lifeguard $9.50 Sage Forsting Lifeguard $9.50 Brittney Case Lifeguard $9.75 Brendan Lahr Lifeguard $10.00 Carson Buer Lifeguard $9.50 Bella Reid Lifeguard $9.50 Drew Couch Lifeguard $9.50 Tyler Cermak Lifeguard $9.50  John Nickles Lifeguard $9.50 Kenni Easton WSI $10.00 Chelsea Lindwurm WSI $9.75 Brayden Case WSI $10.25 Ashley Odenbach WSI $10.25 Kellie Morford Concessions Attendant $9.75 Anne Miller Concessions Attendant $9.50 Raeann Mettler Concessions Attendant $9.50 Ashley Selgeby Concessions Attendant $9.00 Parks/Public Works: Peter Iverson Wastewater Treatment Plant Laborer $11.00 Nathan Tysdal Streets Laborer $11.00 Sean Bice Cemetery Laborer $11.00 Haley Schneider Cemetery Laborer $11.00 Aaron Montoya Cemetery Laborer $11.00 Ray Pearce Campground Attendant $10.00 Paula Manley Campground Attendant $10.00 Carla Togstad Campground Attendant $9.00 plus campsite Gary Togstad Campground Assistant Manager/Grounds $11.00 plus campsite Chantal Lewis Parks Laborer $11.25 Matthew Wattier Parks Laborer $11.25 Sunshine Roberts Parks Laborer $11.00 Ashlyn Erisman Parks Laborer $11.00 Karly Niemann Spectator Recreation Laborer $11.00 E. Approve a special malt beverage and on-sale wine license for Aviands for the Polka, Beer, Brats & Bingo event on April 14th from 5:30pm to 9pm at the Park Pavilion. F. Accept the monthly financial statements dated March 31, 2018. G. Approve Minutes of City Council Regular Session dated April 2, 2018. ITEMS FROM VISITORS Commendation - The Spearfish Police Department presented Dispatcher Scott Hockenbary with a Citizen Service Commendation for assistance he provided while off duty, to an Officer being assaulted during a driving under the influence investigation. LICENSE HEARINGS License – Mayor Boke opened a public hearing at 5:40 PM to consider an application from Kelly Deis with Speedy Mart for an on-off sale malt beverage license located at 2615 E. Colorado Blvd. This license is necessary to allow for video lottery machines in their establishment. There were no oral or written comments and the public hearing was closed at 5:40 PM. Schmit moved, Clark seconded and all voted to approve the license. ADMINISTRATION Ordinance 1279 – Hodgs moved, Jacobs seconded and all voted approval for first reading of Ordinance 1279 – Manufactured Building at Airport. Ordinance 1280 – Jacobs moved, Hodgs seconded and all voted to approve first reading of Ordinance 1280 – Naming City Administrator as an officer and enumerating powers and duties. PUBLIC WORKS Bid Award – Schmit moved, Klarenbeek seconded and all voted to award the 2018 Green Acres Tank Waterline Distribution Project to GTI Companies, Inc., the lowest responsive and responsible bidder, at a cost of $904,594.00. Bid tab follows: Contractor Bid amount 1 Engineer's Estimate $1,434,359.00 2 GTI Companies, Inc. $904,594.95 * 3 Rapid Construction, LLC $1,016,598.60 * 4 Site Work Specialists, Inc. $1,039,090.00 5 R.C.S. Construction, Inc. $1,057,045.09 6 Simon Contractors of SD, Inc. $1,158,359.00 7 JR Civil, LLC $1,257,745.10 8 Heavy Constructors, Inc. $1,199,442.77 9 MainLine Contracting, Inc. $1,285,034.60 *Different from As Read bid because of math error. Alley – Clark moved, Jacobs seconded and all voted to close access to the south 1/2 of the alley adjacent to the property located at 415 7th Street (Between Grant and Federal Street east of North Main Street) for safety concerns until a more permanent solution can be determined. Water Audit – Water/Wastewater Utilities Superintendent Glenn presented 2018 Water Audit results. PARKS AND RECREATION Resolution 2018-07 – Mayor Boke opened a public hearing at 6:18PM to consider Resolution 2018-07 - A Resolution of Intent to Lease Municipal Property - Lookout Mountain grazing. There were no oral or written comments. This public hearing will remain open for consideration of Lease agreement on May 7, 2018. Lee moved, Hodgs seconded and all voted to approve Resolution 2018-07. RESOLUTION 2018- 07 A R ESOLUTION OF I NTENT TO E NTER I NTO A L EASE A GREEMENT FOR CERTAIN GRAZING PROPERTY W H E R E A S , SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and W H E R E A S , the Common Council of the City of Spearfish intends to enter into a grazing lease agreement with Rett and Abbra Scoggin to lease portions of Lookout Mountain located in Lawrence County consisting of approximately 653 acres, more or less, designated as available grazing area, and W H E R E A S , a copy of such lease agreement is on file in the Finance Office and available for public inspection, N OW T H E R E F O R E , B E I T R E S O L V E D by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30PM on April 16, 2018. Dated this 16t h day of April, 2018. C ITY OF S P E A R F I S H By: ____________________________ (Seal) Dana Boke, its Mayor Attest: ________________________________ David H. Dutton, Finance Officer Adopted: April 16, 2018 Public Hearing: April 16, 2018 Published: April 27, 2018 Effective: May 17, 2018 FINANCE 2017 Audit – Klarenbeek moved, Hodgs seconded and all voted to approve the engagement agreement with Ketel Thorstenson, LLP to perform the 2017 financial audit, pending approval from SD Department of Legislative Audit, at an estimated cost of $29,000, budgeted in Finance. PLANNING AND ZONING/BUILDING AND DEVELOPMENT Creekside Bistro – Schmit moved, Hodgs seconded and all voted approval for DRD Final Plan and shared parking plan for Creekside Bistro (Within The Villages at Creekside). Ordinance 1278 – Lee moved to approve First Reading of Ordinance 1278 – Revised Front Setback and to set public hearing for May 7, 2018. Klarenbeek seconded and motion passed 5-1 with Schmit voting no. Fence Request – Klarenbeek moved, Lee seconded and all voted to approve a right of way fencing request at 325 W. Illinois. Jacobs moved, Schmit seconded and all voted to direct staff to set such requests into a uniform policy. Bill List – Clark moved, Klarenbeek seconded and all voted to approve the Bill List dated April 16, 2018. VENDOR DESCRIPTION AMOUNT 3D SPECIALTIES INC TRAFFIC CONES $ 2,706.00 A & B WELDING SUPPLY CO WELDING SUPPLIES/OXYGEN/ACETYLENE $ 293.45 A & J SUPPLY SUPPLIES $ 53.78 A & L CONTRACTORS LLC TRUCK TARPS/SNOW REMOVAL $ 9,802.50 A&B BUSINESS INC APR 2018 FD & REC CENTER COPIER LEASE $ 623.76 ADAMS ISC BEARING & POWER HYDRAULIC MOTOR $ 573.16 ALLEGIANT EMERGENCY SVCS FD GAUNTLET GLOVES/RESCUE CART $ 7,914.99 AT & T MAR 2018 E-911 LONG DISTANCE $ 14.66 BAKER & TAYLOR BOOKS $ 2,080.96 BELLE FOURCHE LANDFILL MAR 2018 LANDFILL FEES $ 22,555.71 BLACK HILLS CHEMICAL CORP SQUEEGEE/CLEANERS/SUPPLIES $ 3,007.01 BLACK HILLS ENERGY ELECTRICITY $ 11,246.07 BLACK HILLS PIONEER MAR 2018 ADS & LEGAL PUBLISHING $ 3,232.56 BLACK HILLS PURE INC WATER/COOLER RENTALS $ 45.00 BLACK HILLS URGENT CARE RESPIRATOR QUALIFICATION/PHYSICALS $ 1,370.00 BLACK HILLS WINDSHIELD WINDSHIELD REPAIR $ 395.00 BUILDERS FIRSTSOURCE INC LUMBER/SNOW PUSHER $ 519.94 BUTLER MACHINERY CO REPLACE HEATER CABLE $ 278.40 CBH COOPERATIVE MAR 2018 BULK FUEL CONTRACT $ 21,500.51 CENGAGE LEARNING BOOKS $ 305.89 CENTURYLINK INC APR 2018 E911 & CIRCUITS $ 1,393.61 CHAIN SAW CENTER OIL/WEED TRIMMER/EAR PLUGS/REPAIRS $ 437.21 CITY OF SPEARFISH MAR 2018 CITY UTILITIES $ 6,224.57 CITY OF SPEARFISH CREDIT CARDS RENTALS/SUPPLIES/TRAVEL/REPAIRS/TOOLS $ 4,457.01 CLAUSER MACHINE WORKS MILL MANIFOLD/ROLLED ROD $ 74.76 CLIMATE CONTROL SYSTEMS REPAIR HEATER $ 212.01 REGENCY MIDWEST VENTURES LODGING-GLENN $ 139.00 COCA-COLA BOTTLING CO COFFEE/CREAMER/CONCESSIONS $ 3,155.25 DIAS, GREGORY K LIBRARY BACKUP SERVICES $ 44.97 CORE & MAIN LP METERS/KIT/CHECK VALVE $ 38,682.08 CRESCENT ELECTRIC SUPPLY SENSORS $ 397.30 CULLIGAN SOFT WATER CORP WATER $ 84.50 L N CURTIS & SONS EXPLORER BUNKER BOOTS $ 357.57 CVD CONSTRUCTION INC SNOW REMOVAL $ 540.00 DEMCO INC ALBUMS/LABELS $ 80.99 NORTHERN HILLS VENTURES REC CTR WEBSITE SSL CERTIFICATE $ 164.00 ECOLAB PEST ELIMINATION PEST CONTROL $ 74.15 EDDIE'S TRUCK CENTER INC ENGINE 2 REPAIRS $ 269.71 DICTATION SALES & SERVICES DISPATCH MAINT CONTRACT $ 8,068.00 NEWHOUSE ENTERPRISES INC PAPER/TONER/INK $ 577.01 FASTENAL CO HARDWARE $ 40.91 SA & J SERENDIPITY 57 INC WINDOW CLEANING $ 145.00 GALLS LLC VEST CARRIERS/TRAUMA KITS/EQUIPMENT $ 2,738.83 VIEHAUSER ENTERPRISES LLC LOCKS & KEYS/SERVICE CALL $ 243.92 GODFREY BRAKE SUPPLY HARDWARE $ 68.64 GOSCMA-CITY OF CODY ANNUAL CONFERENCE $ 150.00 GRAINGER INC FILTERS/DOOR CLOSER/MATS/COVER $ 325.42 GRIMMS PUMP SERVICE DETERGENT $ 62.90 CENTRAL PROGRAMS INC BOOKS $ 676.77 HARMON, MICHAEL TRAVEL MILEAGE & PER DIEM $ 184.12 HAUCK ELECTRIC & CONTROLS COLLEGE WELLHOUSE REPAIR $ 510.00 HAWKINS INC AQUA HAWK $ 4,489.40 HEARTLAND PAPER CO PADS/CLEANER $ 113.00 HIGH MOUNTAIN OUTFITTERS STACKLINES $ 236.00 LESTER HOSPITALITY-SIOUX FALLS LODGING-SIMPSON & LARSON $ 575.00 THE JAMES MADISON GROUP LEADERSHIP TRAINING $ 4,420.00 JENNER EQUIPMENT CO HARNESS/LIGHT/FILTER/CYLINDER/HARNESS $ 2,692.59 JOHNSON, CHERYL TRAVEL PER DIEM $ 38.00 JUNEK'S SERVICE CORP SEAT BELT $ 221.20 KDSJ RADIO 98 REC CTR RADIO ADS $ 120.00 KLJ SOULUTIONS HOLDING CO CROSSWIND RUNWAY PLANNING $ 4,913.50 KNECHT HOME CENTER INC LUMBER/TOOLS/REPAIRS/SUPPLIES $ 1,359.97 KONE INC 2ND QTR 2018 MAINT CONTRACT $ 147.33 KT CONNECTIONS APR 2018 NETWORK ADMIN $ 6,542.00 LARSON CO LTD INC HITCH $ 399.18 LOU'S GLOVES INC EXAM GLOVES $ 296.00 METAL MARKER MFG CO SS TAGS $ 269.78 METRON-FARNIER LLC HYDRANT METER REPAIR $ 563.18 MIDCO APR 2018 SERVICES $ 993.93 MIDCONTINENT TESTING LABS ANNUAL WATER TESTING/LAB TESTS $ 6,741.51 2018 MIDWEST REGIONAL CONF REGISTRATIONS $ 575.00 MINITMAN INC PREMIUM GAS $ 12.70 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 6,328.56 NORTHERN HILLS TRNG CENTER SNOW & JANITORIAL SERVICES $ 2,458.94 OHD LLLP ANNUAL CALIBRATION $ 810.00 PRO WINDMILL INC DEODORIZERS/PEST CONTROL $ 658.00 ONE TIME VENDOR MEIER, SHIRLEY:FRONT FOOT REFUND $ 34.00 PRECISION DYNAMICS CORP WRIST BANDS $ 1,645.56 PENNINGTON CO SHERIFF PSYCH EVAL $ 400.00 PISANI SUSAN R ELECTION POLL WORKER $ 160.00 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 537.00 QUIK SIGNS INC REFLECTIVE SIGNS $ 138.13 RAPID DELIVERY PICKUP & DELIVERY SERVICES $ 150.39 REDWOOD TOXICOLOGY LAB INC RESTRICTED TESTS $ 65.00 ROBINSON, PATRICIA A ELECTION SUPERINTENDENT $ 190.00 ROBINSON, WILLIAM C ELECTION POLL WORKER $ 160.00 SACHARA, MARK 2018 FD BOOT ALLOWANCE $ 100.00 SAFARILAND LLC TRAINING REGISTRATIONS $ 550.00 SAND CREEK PRINTING CORP BUSINESS CARDS-FORTIN $ 80.00 SANITATION PRODUCTS INC SIDE BROOM SEGMENT/EDGE/SPRINGS $ 4,099.41 SCOTT PETERSON MOTORS INC REPAIR VEHICLES $ 891.87 SERVALL TOWEL & LINEN FLUSHER/MAT/MOP/UNIFORM RENTALS $ 1,311.91 PETERSON CONSULTANTS INC APR 2018 NH CINEMA ADS $ 225.00 SIMON CONTRACTORS OF SD GABION STONE $ 2,917.27 SIOUX FALLS TOWER SPECIALISTS DEMO LOOKOUT MOUNTAIN TOWER $ 3,484.00 TELKAMP, ROBERT A Z CLIPS $ 31.49 SOLE PERFECTION 2018 BOOTS- L ALBERTS $ 100.00 SOUTH DAKOTA FEDERAL PROP FIRST AID SUPPLIES/ROPE $ 167.50 SOUTH DAKOTA ONE CALL MAR 2018 MESSAGE FEES $ 47.25 SOUTH DAK STATE TREASURER MAR 2018 SALES TAX REMITTANCE $ 7,776.42 SPEARFISH AUTO SUPPLY FILTERS/REPAIRS/SUPPLIES $ 213.45 SPEARFISH GLASS INC FD OVERHEAD DOOR PLEXIGLASS $ 286.20 GUDAHL INVESTMENTS LLC PAINT SUPPLY $ 426.45 SPEARFISH SENIOR SERVICE CTR CITY ELECTION HALL RENTAL $ 50.00 SPEEDY MART INC PREMIUM GAS $ 61.89 STAN HOUSTON EQUIPMENT PERMA PATCH $ 1,650.00 STATE OF SD-EXECUTIVE MGMT FEB 2018 WWTP LONG DISTANCE $ 14.08 ROSS & SANDRA HESPE MOTOROLA RADIOS $ 119.98 STREICHER GUNS LESS LETHAL BEAN BAGS $ 869.49 SYN-TECH SYSTEMS INC PHONE SUPPORT $ 44.55 THE UPS STORE #5137 SHIPPING SERVICES $ 150.52 THOMSON REUTERS WEST MAR 2018 WESTLAW $ 451.97 TREETOP PRODUCTS INC CIG DISPOSAL POSTS $ 568.50 TTG ENTERPRISES REPAIR AIR COMPRESSOR $ 420.00 VERIZON WIRELESS APR 2018 CITY CELL PHONES $ 4,038.52 W W WHEELER & ASSOC INC FINAL ENGINEER-HYDRO PENSTOCK $ 7,850.25 INTEGRITY ACQUISITION LLC VEHICLE REPAIRS $ 423.77 WHITE'S QUEEN CITY MOTORS SILVERADO SERVICED $ 345.73 WOLFF'S PLUMBING & HEATING WORK BENCH COVER $ 151.80 ** TOTALS** $ 248,473.68 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit FYI - Mayor Boke will proclaim April 24, 2018 as Arbor Day in Spearfish – Proclamation will be read at the Tree Care Workshop on April 24, 2018 from 6-8pm at City Hall. Schmit moved, Clark seconded and all voted to adjourn to executive session at 7:08 PM to consult with legal counsel about contractual matters pursuant to SDCL 1-25-2(3). Council returned to regular session at 7:19 PM. There being no further business before the Council Clark moved, Lee seconded and all voted to adjourn at 7:19 PM. Dated this 16th day of April 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.