City Council

Spearfish City Council Regular Session Minutes August20, 2018 The Spearfish City Council met at 5:30 PM on Monday, August 20, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Klarenbeek, Lee and Martin. Jacobs was absent. Also present: City Administrator Harmon, Finance Officer Dutton, Assistant Finance Officer DeNeui, City Planner Watson, Interim Legal Counsel Brady, Public Works Administrator Johnson, Police Chief Rotert, Finance Admin Assistant Weber, Wastewater Treatment Facility Superintendent Evridge, Parks and Recreation Director Mader, Recreation Facility Superintendent Rauterkus, Human Resource Director Friedel, Water/Wastewater Utilities Superintendent Glenn, Police Lieutenant Dean, Police Officer Simpson, Police Officer Fox and Police Officer Lux. Hodgs moved, Clark seconded and all voted to approve the Order of Business. Lee declared potential conflict of interest with item 9B - 2019 Appropriations Ordinance and will abstain from vote on that item. Consent Agenda - Hodgs moved, Klarenbeek seconded and all voted to approve the Consent Agenda as follows: A. Add Susan Beeman to the 2018 Volunteer List - Administration - Project volunteer. B. Approve Minutes of City Council Regular Session dated August 6, 2018. C. Accept monthly financial reports dated July 31, 2018. ITEMS FROM VISITORS Awards - Police Chief Rotert presented Life Saving Awards to Officer Shawn Fox, Officer Colin Simpson and Spearfish citizen Karen Hahn for successful lifesaving methods used during a 911 heart attack call in May. The patient was also present and thanked them as well as City Council for approving the purchase of AED’s. Loan - Clark moved, Lee seconded and all voted to approve a SERF Business Façade Rehabilitation Loan Application for $20,000 for Real Estate Center exterior and signage improvements. HUMAN RESOURCES Hire - Clark moved, Hodgs seconded and all voted to hire Zachary Young as a (benefit-eligible) Water/Wastewater Utility Operator I, grade 12, step 6, $17.74 per hour effective 8/21/2018. This is a replacement position.  FINANCE License - Clark moved, Klarenbeek seconded and all voted to approve a special on-sale liquor license for Zbar for the BHSU Gala on August 24th from 5 PM to 9 PM at the Joy Center. Ordinance 1291 - Hodgs moved and Martin seconded to approve First Reading of Ordinance 1291 - 2019 Appropriations Ordinance. Lee abstained from vote and motion passed with all others voting yes. Resolution 2018-20 – Clark moved, Hodgs seconded and all voted to approve Resolution 2018- 20 - Miscellaneous Fees. RESOLUTION 2018-20 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT Annexation, Development Agreement or New P&Z/Eng $300.00 Easement Document Preparation Fee City Utility Service Agreements-Outside of New P&Z/Eng $200.00 City Limits Administrative Approval-Home Occupation 1016 P&Z/Eng (formerly titled: Uses on Review-Home $100.00 $100.00 Occupation) Conditional Use Permit (formerly titled: 1017 P&Z/Eng $300.00 $300.00 Uses on Review-Primary Use) New P&Z/Eng Public Hearing Notice Sign Deposit $50.00 $250.00 (pending New Finance Mobile Food Vendor Permit Fee ORD) 719 Finance Temporary Vendor License $500.00 DELETE Annual Commercial/Corporate Hangar New Airport $.15/sq. ft. Lease New Airport Annual Private Hangar Lease $.12/sq. ft. $200.00- New Airport Cold T-Hangar Lease $225.00/mo. New Airport Annual FBO Hangar Lease $.15/sq. ft. New Airport FBO Shop & Office Land Lease $550.00/mo. New Airport Annual Commercial Ground Space $.15/sq. ft. New Airport Annual Private Ground Space $.12/sq. ft. New Airport Eagle Fuel Flowage Fees $.02/gal. New Airport AvGas Fuel Flowage Fees $.05/gal. New Airport Jet-A Fuel Flowage Fees $.10/gal. Current Current Meter 1924 Water Frozen or Damaged Water Meter Meter Pricing Pricing 1922 Water First 2,000 gallons, per 1,000 gallons $1.75 DELETE 1904 Water 30,001 gallons and up, per 1,000 gallons 3.85 DELETE 1902 Water 2,001-8,000 gallons, per 1,000 gallons $3.25 DELETE 1906 Water 8,001-30,000 gallons, per 1,000 gallons 3.65 DELETE 1930 Water Minimum Charge $13.95 DELETE Will need renumber Finance Residential/Commercial Utility Customer $150.00 $150.00 1932 (from Water) Deposit Will need renumber Finance Industrial Utility Customer Deposit $300.00 $300.00 1927 (from Water) 1928 Water Meter Service, Testing or Inspection Fee $50.00 $50.00 Sewer: Sewer Camera Work, per hour – set 1511 SEWER $100.00 $100.00 by resolution Sewer: Sewer Jet-Vac Service Fee, per hour 1512 SEWER $150.00 $150.00 – set by resolution 314 Campground Firewood Bundle $5.00 $6.00 315 Campground Ice 10 pound bag $3.00 DELETE 316 Campground Ice 20 pound bag $5.00 DELETE 317 Campground Ice 5 to 6 pound bag $2.00 $4.00 CAMPGROUND: Event Rates – Sites/No New Campground $35.00 Hookups – RV’s, 5th wheels, pop-up campers CAMPGROUND: Event Rates – Sites/No New Campground Hookups – Tents, Pickup Campers, Van $30.00 Campers CAMPGROUND: Event Rates – Sites New Campground Water, Sewer, Electricity, Cable TV, 30-amp $50.00 & 50-amp Air Conditioning Sewer-Outside of City Limits-residential and 1.5 times the New Sewer commercial applicable rate Solid Waste-Outside of City Limits- 1.5 times the New Solid Waste residential and commercial applicable rate Wastewater-Outside of City Limits- 1.5 times the New Wastewater residential and commercial applicable rate Special malt beverage & on-sale wine 715 Finance retailers licenses, and off-sale package SD $50 $50 Farm Wine dealers license per day Special off-sale package South Dakota farm 716 Finance wine dealers license, per day $50 DELETE Special on-sale wine retailers license, per 718 Finance day $50 DELETE Service Availability Rate (base water & sewer rates) per month of lock out; New Curb Stop Locking Device Removal Fee minimum of two months, Finance maximum of fifteen months 904 Library Library Copies: Computer printing, per page $.05 $.10 Library copies: Microfilm Reader-Printer, 905 Library $.05 $.10 Scanner and Typewriter, per page  SRAC – Waterpark Single Waterpark 1289 PARKS $150.00 $157.50 Membership (Half off until May 1st) NEW PARKS SRAC – Skate Night Skater Admission $7.00 $8.00 Waterpark Spectator (duplicate, SAME AS 1284 PARKS $3.00 DELETE 1246) Be it further resolved that these fees shall go into effect on September 20, 2018. Adopted this 20th day of August, 2018 CITY OF SPEARFISH __________________________________________ Dana Boke, Mayor ATTEST: ___________________________________ David H. Dutton, Finance Officer (SEAL) Adopted: August 20, 2018 Published: August 31, 2018 Effective: September 20, 2018 Published once at the approximate cost of ________. FIRE Ordinance 1290 - Lee moved, Klarenbeek seconded and all voted to approve Second Reading for Ordinance 1290 - Revisions and Amendments to Chapter 7 Fire Services. PLANNING AND ZONING Ordinance 1282 - Lee moved, Hodgs seconded and all voted to approve Second Reading of Ordinance 1282 - Mobile Food Vending. Ordinance 1284 - Mayor Boke opened a public hearing at 5:48 PM to consider Second Reading for Ordinance 1284 - Conditional Use Permit Update in Commercial Zoning Districts - Definitions. There were no oral or written comments and the public hearing closed at 5:49 PM. Clark moved, Lee seconded and all voted to approve second reading of Ordinance 1284. Ordinance 1285 - Mayor Boke opened a public hearing at 5:50 to consider Second Reading for Ordinance 1285 - Conditional Use Permit Update in Commercial Zoning Districts - District Regulations. There were no oral or written comments and the public hearing was closed at 5:50 PM. Clark moved, Hodgs seconded and all voted to approve second reading of Ordinance 1285. Ordinance 1286 - Hodgs moved, Klarenbeek seconded and all voted to approve Second Reading for Ordinance 1286 - Amend legal description for McGuigan Ordinance 1174. Ordinance 1287 - Mayor Boke opened a public hearing at 5:52 PM to consider Second Reading for Ordinance 1287 - Zoning Ordinance Article V. Section 2.D zoning text amendment. There were no oral or written comments and the public hearing was closed at 5:52 PM. Clark moved, Hodgs seconded and all voted to approve second reading of Ordinance 1287. Ordinance 1288 – Mayor Boke opened a public hearing at 5:54 PM to consider Second Reading for Ordinance 1288 - Change of zoning from Ag to C-2 for Tract F Voorhees Addition. Donna Hitson, adjoining landowner voiced concern regarding privacy fence and road access and stated the time frame was too long. Watson stated the Development Agreement addresses the access timing and there is a Conditional Use Permit in force since July that addresses the fence requirements. No further comments and the public hearing was closed at 6:01 PM. Hodgs moved, Klarenbeek seconded and all voted to approve second reading of Ordinance 1288. Clark moved, Hodgs seconded and all voted to authorize Mayor Boke to sign Agreement #25-18: Development agreement with Burly Builders LLC concerning the limitation of uses in C2 Highway Service Commercial Zoning. Ordinance 1289 – Lee moved and Hodgs seconded to approve Second Reading for Ordinance 1289 - Repealing Chapter 10 Article XI - Vendor Licensing for Commercial Properties. Motion passed with Klarenbeek voting no. Agreement – Clark moved, Hodgs seconded and all voted approval for Agreement #23-18 Final Platting Security Agreement for Elkhorn Ridge @ Frawley Ranches, LLC. Bill List – Clark moved, Klarenbeek seconded and all voted to approve the Bill List dated August 20, 2018. VENDOR DESCRIPTION AMOUNT A&B BUSINESS INC AUG REC CTR COPIER LEASE & OVERAGES $ 653.81 ABC ENTERPRISES INC ELECTRICITY REIMB.-CREEKSIDE VILLAGES $ 238.79 ALERT-ALL CORPORATION FIRE DEPT STICKERS & HATS $ 1,040.00 AMERICAN LEGAL PUBLISHING ORIDINANCE SUPPLEMENT PAGES $ 86.00 AMERICAN PLANNING ASSOC ANNUAL MEMBERSHIP-WATSON $ 538.00 APLAND, MIKE 2018 RALLY OFFICER PER DIEM $ 186.00 AVENZA SYSTEMS INC SUBSCRIPTION RENEWAL-ROB MATHIS $ 495.00 BAKER & TAYLOR MEDIA & BOOKS $ 664.46 BELLE FOURCHE LANDFILL LANDFILL FEES $ 30,021.30 BHSU - YOUNG CENTER SUMMER REC ADMISSIONS $ 75.00 BLACK HILLS ENERGY ELECTRICITY $ 9,158.90 BLACK HILLS PIONEER JUL 2018 ADS & LEGAL PUBLISHING $ 1,135.38 BLACK HILLS PURE INC WATER/COOLER RENTALS $ 75.75 BLACK HILLS TRUCK/TRAILER RELEASE $ 81.57 BLACK HILLS URGENT CARE CDL-DOT TESTING $ 55.00 BLACK HILLS WINDSHIELD ROCK CHIP REPAIR $ 50.00 BORDER STATES ELECTRIC STREET LIGHT REPAIRS $ 273.58 UPSTATE WHOLESALE SUPPLY WEBCAM/BATTERIES $ 5,572.00 BUTLER MACHINERY CO CYLINDER/CUTTING EDGES/END EDGES $ 2,235.67 CASH-WA DISTRIBUTING CO CONCESSIONS $ 2,754.01 CBH COOPERATIVE JUL 2018 BULK FUEL CONTRACT $ 27,816.51 CENGAGE LEARNING BOOKS $ 163.44 CENTURYLINK INC AUG 2018 CIRCUITS & E911 $ 1,135.47 NCH CORPORATION HAND SOAP $ 320.46 CITY OF SPEARFISH CREDIT CARDS WILDLAND/TRAVEL/TOOLS/ADS/SUPPLIES $ 14,479.35 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 3,636.50 CUMMINS ROCKY MOUNTAIN LLC ENGINE REPAIR $ 385.50 DEMCO INC RECEIPT TAPE/TAGS/BOOKMARKS $ 589.40 ECOLAB PEST ELIMINATION PEST CONTROL $ 74.15 EDDIE'S TRUCK CENTER INC CONDENSER $ 169.33 NEWHOUSE ENTERPRISES INC OFFICE SUPPLIES $ 139.59 FASTENAL CO HARDWARE $ 237.10 FEDEX FORENSICS LAB SHIPPING $ 25.34 FMG INC CITY HALL PROJECT ENGINEERING $ 6,447.94 GAGES GARDEN CENTER PLANTERS/SAUCERS $ 44.58 GALLS LLC BELTS/CARRIER/COMMENDATION BARS $ 943.70 THE GLASS SHOP ADJUST TRAINING ROOM DOORS $ 76.53 GRAYBAR ELECTRIC COMPANY FRANGIBLE COUPLINGS $ 1,218.64 HARGENS, GARY TRAVEL FLIGHT & LODGING $ 540.76 HAWKINS INC AZONE/BLEACH/ALKALI/ACID $ 4,381.85 HDR ENGINEERING INC UTILITY RATE STUDY $ 4,505.00 HEARTLAND PAPER CO CLEANERS/DUSTERS/SPONGES $ 546.09 ISFSI MEMBERSHIP-SACHARA $ 125.00 JENNER EQUIPMENT CO SWITCH $ 68.76 JJS GLOBAL VENTURES INC QUAD GAS $ 303.00 JOHNSON CONTROLS FIRE PROTECT REC CENTER SERVICE CALL $ 534.00 KT CONNECTIONS HYDRO COMPUTER $ 842.00 LAKOTA CONTRACTING INC LONG GUN LIGHT KITS $ 524.65 LYNN, JACKSON, SHULTZ & LEBRUN LEGAL FEES $ 942.50 M & M FENCING GREEN ACRES TANK FENCING $ 17,292.00 MANDY BING LLC CAMPGROUND FIREWOOD $ 350.00 MCD CONSTRUCTION SERVICES PINTLAR LIFT STATION FENCING $ 3,952.66 MID AMERICAN RESEARCH CHEM GYM COURT FINISH/BIG KAHUNA $ 5,312.10 MIDCO AUG 2018 SERVICES $ 1,010.20 MIDCONTINENT TESTING LABS LAB TESTS $ 7,554.65 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 5,553.63 MURPHY, JOHN RALLY OFFICER LODGING/PER DIEM $ 760.27 NEBRASKA SALT & GRAIN CO ICE SLICER $ 13,255.07 NORTHERN HILLS TRNG CENTER MOWING/JANITORIAL SERVICES $ 4,421.42 NIHCA ANNUAL MEMBERSHIP $ 99.00 PRO WINDMILL INC PEST CONTROL $ 535.00 ONE TIME VENDOR CAMPGROUND REFUND $ 180.00 ORIGINAL WATERMEN INC SWIM SUITS $ 186.50 HERTZBERG - NEW METHOD INC BOOKS $ 303.93 PETTY CASH P&Z-WELLS FARGO PLAT FEES & POSTAGE $ 67.14 QUIK SIGNS INC LETTERHEAD $ 632.00 RAPID CITY JOURNAL REC CENTER MARKETING $ 354.50 RECREATION SUPPLY CO SWIMMING GOGGLES $ 107.52 SACRISON ASPHALT INC LIMESTONE $ 304.20 SANITATION PRODUCTS INC PROBE/RELAYS/SWITCHES/CAPS $ 1,073.12 SHARKEY PLUMBING HEATING WWTP WATER HEATER & FAUCET REPAIR $ 454.08 SHAW FIRE & SAFETY INC SERVICE EXTINGUISHERS $ 93.80 SIMON CONTRACTORS OF SD GABION STONE/WINTER SAND $ 619.95 SOUTH DAKOTA FEDERAL PROP SUPPLIES $ 56.00 SOUTH DAKOTA ONE CALL JUL 2018 MESSAGE FEES $ 202.65 SPEARFISH AMBULANCE SERV COTTON SWABS $ 69.00 VIVI BENE INC ELECTRICAL SERVICES & REPAIRS $ 1,275.41 STATE OF SD-EXECUTIVE MGMT JUN 2018 WWTP CENTREX CALLS $ 16.59 THE ICE MAN LLC INC CAMPGROUND ICE $ 900.90 THE UPS STORE #5137 SHIPPING SERVICES $ 44.63 THOMPSON, JOSH RALLY OFFICER PER DIEM $ 239.00 THOMSON REUTERS WEST JUL 2018 WESTLAW $ 451.97 PRODUCTIVITY PLUS ACCOUNT SWITCH/RELAY/CONNECTORS $ 366.80 TRAFFIC SERVICES CO LLC PAVEMENT MARKING $ 4,745.00 ALB TWILIGHT LLC GLOVES/EAR PLUGS $ 219.78 ULINE INC LOCKER ROOM BENCHES $ 252.24 USA BLUE BOOK LAB SUPPLIES/THERMOMETER $ 855.71 VERIZON WIRELESS AUG 2018 CITY CELL PHONES $ 3,718.02 WESTERN COMMUNICATIONS RADIO REPAIR $ 60.00 INTEGRITY ACQUISITION LLC LAMP $ 640.08 WOLFF'S PLUMBING & HEATING REPAIR FIXTURE $ 191.00 ZUERCHER TECHNOLOGIES LLC ANNUAL MAINTENANCE CONTRACT $ 40,527.59 ** TOTALS** $ 245,912.47 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs - Absent Larry Klarenbeek John Lee George Martin Public Comment – Public Comment section was opened at 6:23 PM. There were none to offer public comment and section was closed. Clark moved, Martin seconded and all voted to adjourn to executive session pursuant to SDCL 9- 34-19. Council returned from Executive Session at 7:03 PM. There being no further business before the Council, Clark moved, Klarenbeek seconded and all voted to adjourn at 7:04 PM. Dated this 20th day of August 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.