City Council

Spearfish City Council Regular Session Minutes September 4, 2018 The Spearfish City Council met at 5:30 PM on Monday, September 4, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Martin. Also present: City Administrator Harmon, Finance Officer Dutton, City Planner Watson, City Attorney McDonald, Assistant Police Chief Jacobs, Fire Chief Sachara, Finance Admin Assistant Weber, Wastewater Treatment Facility Superintendent Evridge, Parks and Recreation Director Mader, Human Resource Director Friedel and City Engineer Mathis. Clark moved, Klarenbeek seconded and all voted to approve the Order of Business. Lee declared potential conflict of interest with item 9A - 2019 Appropriations Ordinance and will abstain from vote on that item. Mayor Boke declared potential conflict of interest on item 11A and Council President Hodgs will chair when that item is considered. Consent Agenda - Hodgs moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Approve Revocable Sidewalk Use Permit for Good Day Café at 541 W. Jackson Blvd to allow consumption and possession of alcoholic beverages in public places. (Only in a designated area abutting and immediately adjacent to a licensed premise) B. Approve five special on-sale liquor licenses for the Stadium Sports Grill for the BHSU tail gates on 9/8, 9/29, 10/13, 10/20, and 11/3 from 10 AM to noon at the Joy Center. C. Approve a special on-sale liquor license for False Bottom Bar for a wedding on September 22nd from 4 PM to 12 AM at the Pavilion. D. Approve a special on-sale liquor license for Zbar for a wedding on September 8th from 5 PM to 12 AM at the Pavilion. E. Hire Nancy McGinnis as a Seasonal Snow Plow Operator, $15.75 per hour, effective 11/01/2018. F. Approve Minutes of City Council Regular Session dated August 20, 2018. ITEMS FROM VISITORS Donation - Representatives from Kenadi Jean Weis Foundation presented a donation of $10,893.00 to be used for shade structure at Salem Park. This amount was from a Christopher Reeve Foundation grant. Proclamation - Mayor Boke proclaimed September 9-15, 2018 as Direct Support Professional Recognition Week. HUMAN RESOURCES Hire - Clark moved, Klarenbeek seconded and all voted to hire Lyle Skaar as a Parks, Recreation and Forestry Tech, grade 12, step 1, $16.07 per hour, effective 9/5/2018. This is a replacement position. FINANCE Ordinance 1291 - Jacobs moved and Hodgs seconded to approve Second Reading Ordinance 1291 - 2019 Appropriations Ordinance. Lee abstained from vote citing potential conflict of interest and the motion passed with all others voting yes. PUBLIC WORKS Resolution 2018-22 - Jacobs moved, Hodgs seconded and all voted to approve Resolution 2018- 22 - Surplus Miscellaneous Items. Resolution #2018-22 RESOLUTION DELCARING MISCELLANEOUS PERSONAL PROPERTY SURPLUS WHEREAS the below-described property is no longer necessary, useful or suitable for municipal purposes. NOW, THEREFORE, BE IT RESOLVED that the following property be declared surplus and disposed of according to state statutes, including disposal, sale or trade-in on new equipment: PUBLIC WORKS (41960) McLaughlin Sawmill Building #5 – 40x192 (7,680ft2) – sawmill and office building McLaughlin Sawmill Building #8 – 46x126 (5,796ft2) – storage/planer infeed building McLaughlin Sawmill Building #4 – 12x20 – electric shed McLaughlin Sawmill Building #7 – 42x102 – shop building McLaughlin Sawmill Building #11 – 42x72 – storage shed SOLID WASTE (612) Leach Beta 25yd Rear Loader Garbage Body – serial number BE-2240 STREETS (43120) Dump Box (originally from Unit #55) -15’x8’ – manufacturer unknown – no serial number 1990 Ford 800 Unit #55 – plow/dump truck – vin number: 1FDYW82A7MVA20904 BE IT FURTHER RESOLVED that the Mayor and Finance Officer may do all acts necessary to dispose of this property according to state law. Dated this 4th day of September, 2018.  CITY OF SPEARFISH _________________________ Dana Boke, Mayor ATTEST: _________________________ David Dutton, Finance Officer (SEAL) Adopted: September 4, 2018 Published: September 14, 2018 Effective: October 4, 2018 Proposal - Clark moved, Jacobs seconded and all voted to approve a proposal from AE2S for engineering services to complete the Spearfish Creek FEMA Re-Mapping project. This is the final phase of the project involving the analysis and mapping of Spearfish Creek and the floodplain impacts on the community and concludes with the submittal of a final Letter of Map Revision (LOMR) to FEMA at a cost not to exceed $58,900. PLANNING AND ZONING Annexation and Concurrent zoning at 412 Hillsview – Council President Hodgs assumed the chair for this item with Mayor Boke citing potential conflict of interest. Jacobs moved, Lee seconded and all voted to authorize City Council President Dan Hodgs to sign city agreement #26-18 pertaining to conditions of annexation in Resolution 2018-21. Lee moved, Martin seconded and all voted to approve Resolution 2018-21 - Annex Lot 1 at 412 Hillsview Road. Lee moved, Klarenbeek seconded and all voted to approve First reading of Ordinance 1292 – Rezoning and to set public hearing for September 17, 2018. With the completion of this item, Mayor Boke resumed as chair for the duration of this meeting. RESOLUTION NO. 2018-21 A RESOLUTION OF ANNEXATION TO EXTEND THE BOUNDARIES OF THE CITY OF SPEARFISH, SOUTH DAKOTA, BY ANNEXING LANDS MORE SPECIFICALLY DESCRIBED HEREIN: WHEREAS, The City of Spearfish has conducted an analysis of the territory where a petition for voluntary annexation has been submitted, and has determined the resources necessary to serve the annexed territory; and, WHEREAS, the territory described herein adjoins and is contiguous to the existing boundaries of the City of Spearfish and is not separated from the existing City by any significant physical barriers, and annexation is natural and reasonable and the municipal body hereby created constitutes a homogenous and unified entity; and, WHEREAS, the City of Spearfish has held public hearings and considered all testimony regarding said annexation; and, WHEREAS, the City of Spearfish has fully complied with all statutory requirements of SDCL Chapter 9- 4 required and precedent to this Resolution. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that the following described territory shall be incorporated into the Hillsview Addition to the City of Spearfish, and the same is hereby annexed, to-wit: (See Exhibit A, attached to this resolution) The South 265.30 Feet of Lots 13 and 14 and the East 7.06 Feet of the South 265.30 Feet of Lot 12, all of the Subdivision of the NW1/4NE1/4 of Section 9, the SW1/4SE1/4 of Section 4 and the W1/2SE1/4 of Section 4 in T6N, R2E, BHM, Lawrence County, South Dakota, as shown on Plat Book 2 on Page 4 recorded in the Office of the Lawrence County Register of Deeds. Dated this 4th day of September 2018 CITY OF SPEARFISH ATTEST: By: _____________________________ __________________________ David H. Dutton, Finance Officer (SEAL) Dan Hodgs, City Council President Adopted: September 4, 2018 Published: September 14, 2018 Effective: October 4, 2018 Plat - Lee moved, Hodgs seconded and all voted to approve the preliminary plat of Lot 3 Dodds Subdivision. Plan - Martin moved, Hodgs seconded and all voted to approve the final plan for Villages at Creekside Lot 6. Plan - Jacobs moved, Martin seconded and all voted to approve the final plan for a storage building at the Reserve on Higgins Creek. City Planner Watson stated this is a pole barn construction with minimum aesthetics requirements in place. Bill List - Clark moved, Hodgs seconded and all voted to approve the Bill List dated September 4, 2018 VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTALS/PROPANE/SAFETY GLASSES $ 209.56 A&B BUSINESS INC COPY PAPER/CITY HALL COPIER LEASES $ 2,252.28 ADVANCED ENGINEERING & ENV JACKSON BLVD & GA WATERLINE ENGINEERING $ 27,122.02 ALPINE IMPRESSIONS FD SHIRTS/WATERPARK SHIRTS $ 3,497.00 AMAZON.COM SUPPLIES/MEDIA/BOOKS $ 776.11 AMERICAN RED CROSS CPR/1ST AID PEDIATRIC $ 28.00 AMICK SOUND INC SMOKE DETECTOR/FIRE ALARM INSPECTION $ 961.97 WESTERN STATES FIRE PROTECTION STATION 1 & 2-MONITORING SERVICE $ 2,120.00 ATCO INTERNATIONAL ASSAULT $ 131.75 BAKER & TAYLOR BOOKS/MEDIA $ 775.09 BIERSCHBACH EQUIP & SUPPLY PAINT $ 199.20 BLACK HILLS COLLISION PROS REPAIRS-HYDRO TRUCK & FD ACCIDENTS $ 5,338.54 BLACK HILLS ENERGY ELECTRICITY $ 29,066.29 STAHL, JOSEPH ANTHONY FINISH/SEAL WWTP FLOOR $ 768.46 BLACK HILLS LIBRARY CONSORTIUM ANNUAL SUPPORT & HOSTING $ 6,636.66 BLACK HILLS STATE UNIV AUG 2018 NEWSLETTER/BILLING $ 488.85 BOMGAARS SUPPLY INC TOOLS/HARDWARE/BOOTS/REPAIRS/SUPPLIES $ 1,282.72 BOOM CONCRETE INC PREMIUM GAS FUEL TANK $ 714.00 BROWN, HEATH G WILDLAND FIRE-TRAVEL PER DIEM $ 564.00 3T CORP SALT $ 210.00 BUTTE ELECTRIC COOP ELECTRICITY $ 58,930.98 CANFIELD BUSINESS INTERIORS FINANCE OFFICE WORK STATION $ 2,165.12 CAPTAIN CLEAN OF THE NHILL CLEAN POLICE CAR SEATS $ 95.00 CARIBBEAN CREME INC CONCESSIONS $ 568.24 CASH-WA DISTRIBUTING CO CONCESSIONS $ 550.36 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TRAINING/SUPPLIES/TOOLS/REPAIRS $ 1,882.46 CLARK PRINTING CORP RUS RECEIPT BOOKS $ 689.60 CLIMATE CONTROL SYSTEMS 3RD QTR MAINTENANCE/WATERPARK BOILER $ 4,820.24 DG INVESTMENT INTERMEDIATE REPAIR MILESTONE SERVER $ 76.53 CORE & MAIN LP REPAIR PARTS/HYDRANT GREASE $ 2,411.99 CREATIVE PRODUCT SOURCING DARE PROGRAM CLOTHING $ 2,153.95 CUMMINS ROCKY MOUNTAIN LLC REPAIR WIRE HARNESS $ 1,914.93 CVD CONSTRUCTION INC HAUL & SET POSTS-WWTP $ 1,532.25 DC BOOTH SOCIETY INC QUARTERLY ALLOCATION $ 8,500.00 MEDNANSKY, DOUGLAS LED LAMPS $ 3,067.70 ECOLAB PEST ELIMINATION PEST CONTROL $ 159.74 EDDIE'S TRUCK CENTER INC NITRILE GLOVES/ACTUATOR KIT $ 427.45 ENERGY LABORATORIES FATHEAD MINNOW TESTING $ 790.00 EVIDENT INC EVIDENCE BAGS $ 133.35 FASTENAL CO TOOLS/HARDWARE $ 228.48 SA & J SERENDIPITY 57 INC CITY HALL WINDOW CLEANING $ 795.00 GALLS LLC UNIFORMS/SHIRTS/CAP $ 339.95 GAMETIME SALEM PARK SHADE STRUCTURE $ 10,893.69 VIEHAUSER ENTERPRISES LLC APT ENTRY/KEYS/LOCKS $ 209.50 GENERAL TRAFFIC CONTROLS PEDESTRIAN CROSSING SIGNALS $ 23,370.00 GOPHER YOUTH FOOTBALL EQUIPMENT $ 818.85 GOULD, DONALD F RECOVER TRUCK SEAT BOTTOM $ 150.00 GRAINGER INC U BOLTS $ 65.88 GREAT WESTERN TIRE INC TIRES $ 2,871.88 GTI COMPANIES INC PR#4 GA WATERLINE PROJECT $ 38,929.78 HAGEMAN, THOMAS WILDLAND FIRE TRAVEL PER DIEM $ 564.00 HAWKINS INC AQUA HAWK/CHLORINE/AZONE/BLEACH/ACID $ 9,670.05 HDR ENGINEERING INC 2018 SEWER PROJECT ENGINEER $ 2,829.48 HEARTLAND PAPER CO CLEANERS/SPONGES/KIT BLADES $ 177.98 HEISLER HARDWARE CHAIR/REPAIRS/TOOLS/SUPPLIES/PAINT/HOSE $ 652.37 HIGH PLAIN HERITAGE SCTY QUARTERLY ALLOCATION $ 19,250.00 HOVER, WILLIAM M WILDLAND FIRE LODGING/MEALS $ 689.85 IAED DISPATCH QUIZZES-29x$5 $ 145.00 INTERSPORT GROUP INC POLICE ACCOUTREMENT SETS $ 1,059.68 KETEL THORSTENSON LLP 2017 AUDIT PROGRESS BILLING $ 5,000.00 KLJ SOULUTIONS HOLDING CO CROSSWIND RUNWAY CULTURAL & ENG STUDY $ 35,741.28 KT CONNECTIONS SWITCH PHONE STATIONS $ 110.00 L&N ASPHALT & STRIPING LLC REC CENTER PARKING STRIPING $ 2,770.93 LARSON CO LTD INC TEFLON TUBING $ 18.62 LAWRENCE COUNTY AUDITOR AUG 2018 TIF# 2&3 TAX INCREMENTS $ 3,654.96 LAWRENCE COUNTY HWY DEPT HILLSVIEW RD ENGINEERING SHARE $ 1,865.05 LOU'S GLOVES INC EXAM GLOVES $ 296.00 MATTHEWS OPERA HOUSE QUARTERLY ALLOCATION $ 12,000.00 MCCANDLESS TRUCK CENTER REPAIR WILDLAND WATER TENDER $ 652.78 NATIONAL PUBLIC SAFETY 2019 LAW ENFORCEMENT DIRECTORY $ 149.00 NEBRASKA SALT & GRAIN CO ICE SLICER $ 4,458.07 NORTH CENTRAL INTERNATIONAL CLAMP/MOTOR CONTROL/SLEEVE $ 89.30 NORTHWEST PIPE FITTING CO VALVES/PIPE/REPAIRS $ 2,368.88 PRO WINDMILL INC PEST CONTROL $ 675.00 PETTY CASH-WELLS FARGOBANK POSTAGE/TRAVEL/GAS/SUPPLIES $ 199.95 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 252.50 POWERPLAN STARTER MOTOR $ 451.78 WEST RIVER TRANSIT AUTHORITY QUARTERLY ALLOCATION $ 11,375.00 PRECISION MECHANICAL LLP REPAIR CAPACITOR $ 186.74 PUSH PEDAL PULL INC EQUIPMENT REPAIRS $ 79.58 QUIK SIGNS INC SIGNS $ 147.40 RAMAKER & ASSOC INC ANNUAL CEMETERY SOFTWARE MAINT $ 450.00 RAPID CONSTRUCTION CO LLC PR#4 2018 SEWER PROJECT $ 97,902.63 REED, THERESA DAWN AUG 2018 DOWNTOWN RR CLEANING $ 465.00 REFLECTIVE APPAREL FACTORY WATERPROOF RAINSUIT $ 50.65 REGIONAL HEALTH NETWORK RABIES & HEP VACCINE/DRUG TEST $ 721.00 SAND CREEK PRINTING CORP MAILING LABELS/RECEIPT BOOKS $ 649.00 SDWWA CONFERENCE REGISTRATION X 5 $ 640.00 SHARKEY PLUMBING HEATING COPPER PIPE $ 193.75 SIMON CONTRACTORS OF SD WINTER SAND/ROADSTONE $ 1,314.70 SIRCHIE FINGER PRINT LAB PRINTED SWAB BOXES $ 79.35 SKILLPATH SEMINARS OSHA SOFTWARE/TRAINING $ 510.00 SPEARFISH AMBULANCE SERV DEFIB PADS $ 41.46 SPEARFISH AUTO SUPPLY TOOLS/BATTERIES/REPAIRS/SUPPLIES/FILTERS $ 4,724.82 SPEARFISH ECON DEVELOPMENT QUARTERLY ALLOCATION $ 36,250.00 VIVI BENE INC ELECTRIC REPAIR CAMPSITE 57 $ 136.35 SPEARFISH SCHOOL DIST 40-2 AUG 2018 TIF# 2&3 TAX INCREMENT $ 8,412.09 STAN HOUSTON EQUIPMENT PERMA PATCH $ 825.00 STO-COTE PRODUCTS INC CAMPGROUND ICE RINK LINER $ 1,450.23 SUPERIOR SANITATION PORTABLE RESTROOM & SINK RENTALS $ 5,798.00 SWEET TREATS INC CONCESSIONS $ 625.00 THE UPS STORE #5137 SHIPPING SERVICES $ 70.72 TYLER TECHNOLOGIES INC ANNUAL SOFTWARE MAINTENANCE/FEES $ 11,256.55 USA BLUE BOOK HYDRANT ADAPTERS/DATA LOGGERS $ 1,059.25 CLARITY TELECOM LLC AUG 2018 CITY PHONES/INTERNET $ 3,378.46 VISIT SPEARFISH INC SEP 2018 HOTEL BID SUPPORT $ 13,335.00 WALMART COMMUNITY/GEMB TOOLS/REPAIRS/SUPPLIES/POTTING SOIL/POTS $ 1,119.63 WELLS PLUMBING CORP HARDWARE/HOSE/SALT/VALVE/CLAMP $ 538.60 WENZEL, WILLIAM W WILDLAND TRAVEL PER DIEM $ 104.00 WESTERN COMMUNICATIONS BATTERIES/RADIO & REPEATER REPAIRS $ 2,892.00 WHEELER LUMBER LLC LUMBER $ 446.64 WHITE'S QUEEN CITY MOTORS WHEEL $ 395.00 GS SYSTEMS INC ANNUAL SOFTWARE SUPPORT $ 595.00 XYLEM WATER SOLUTIONS USA FESTUS SOLENOID COIL $ 124.50 ** TOTALS ** $ 566,821.01 August 2018 Salary Expense & Credit Card Fees Gross Wages/Benefits Mayor/Council $5,527.58 0.55% City Administrator 15,375.76 1.53% City Attorney 591.26 0.06% Finance 19,964.03 1.98% Human Resources 7,131.21 0.71% Gov't Bldgs 42,694.64 4.23% PW Admin 17,870.23 1.77% Police 197,505.53 19.59% Fire 28,863.60 2.86% Bldg Inspect 23,649.63 2.35% Streets 27,611.45 2.74% Snow Removal 242.23 0.02% Cemetery 11,243.13 1.12% Animal Control 3,793.20 0.38% Recreation/Aquatic 140,275.68 13.91% Spectator Recreation 10,252.04 1.02% Parks 27,472.77 2.72% Library 34,546.42 3.43% Plan & Zone 26,298.05 2.61% Motor Pool 16,169.69 1.60% Wildland Fire 67,198.69 6.67% Police Comm 45,850.62 4.55% Water 42,983.70 4.26% Electric Production 31,602.44 3.13% Sewer 50,792.00 5.04% WWTP 48,187.03 4.78% Airport 4,403.34 0.44% Parking 1,053.39 0.10% Solid Waste 38,735.83 3.84% Campground 20,345.80 2.02% Totals $1,008,230.97 100.00% Credit Card Fees paid in August $6,122.67 Grand Total $1,014,353.64 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee George Martin Public Comment – Public Comment section was opened at 6:23 PM. There were none to offer public comment and section was closed. There being no further business before the Council, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:03 PM. Dated this 4th day of September 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.