Library Board of Trustees

Library Board of Trustees Meeting Thursday, September 6, 2018, at 3:30 p.m. Library Meeting Room Minutes Roll Call –Emily Benvenga, Kelly Kirk, Ron Edstrom, Randy Deibert, Larry Klarenbeek, Amber Wilde Consent Agenda Approval of previous meeting minutes – Ron moved, Kelly seconded. Approved unanimously. Financial report – Discussion was held regarding SDLA membership renewals for librarians, board members, and institution. Larry moved to approve the financial report as submitted, to include memberships, Kelly seconded. Approved unanimously. Discussion Items Director’s Report: State Level: Shayna and Amber will be attending the SDLA conference September 26- 28. Amber will be attending BushCONNECT, an arts in the community conference in Minneapolis, Sept 30-Oct 2, as part of a cohort from the area that has been covered by a grant. Black Hills Library Consortium: Cover images in our catalog have been fully implemented. Keystone has begun sharing items with the rest of the group. Local Projects: The staff has taken on a substantial weeding project to clean up the collection, remove outdated and damaged materials, and make room for new materials. Staffing: Amy Sundberg was recently hired as a weekend library page. She is a long-time patron, and she has been a great addition to the team. Rebecca Rodriguez recently resigned to take an archivist position at the Tri-State Museum in Belle Fourche. She has been seeking an archives position in the area for some time. The library is seeking to fill her full-time librarian position. The library also currently has two work study page positions open. Training: Staff members are currently focused on training of new employees and cross- training on various duties for existing employees. Strategic Plan: Amber provided updates on the status of various strategic plan goals. It is on track to be mostly complete by the time it needs to be updated in 2019. Circulation Statistics: July 2018 Total Total Loans Renewals -------- -------- 6,993 1,899 August 2018 Total Total Loans Renewals -------- -------- 6,283 1,521 Amber also reported that the disc machine currently being used to maintain CDs and DVDs is beginning to have problems. She has checked into the cost of repairing vs. replacing it. At this time, there is a possibility to purchase a replacement machine of the same type with some upgrades for $2,480 (after trade in of the existing machine at twice its current value). The machine would typically cost nearly $5,000. The current machine was purchased 8 years ago and has an estimated lifespan of 6-8 years. Randy moved to approve purchase of a new machine using technology money from the 210 donation account, Larry seconded. Approved unanimously. Items from the Board – Ron asked whether card numbers are consistent. Amber reported that the library adds about 800 cards per year on average but also deletes expired cards on an annual basis, so the card numbers stay pretty consistent. Ron asked about the City Hall exterior project. Larry and Amber reported that it is on track but has been scaled back to primarily address ADA compliance issues. Randy discussed the county commission meeting with the libraries that occurred in July. He suggested more appearances and reports throughout the year. Action Items Review of Policies Governing Facility & Personnel. – Kelly moved to approve with no changes to the existing policies. Emily seconded. Approved unanimously. The meeting was adjourned at 4:20 p.m. Next meeting: November 8, 2018, at 3:30 p.m.