City Council

Spearfish City Council Regular Session Minutes September 17, 2018 The Spearfish City Council met at 5:30 PM on Monday, September 17, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek and Martin. Lee was absent. Also present: City Administrator Harmon, Finance Officer Dutton, City Planner Watson, City Attorney McDonald, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Finance Admin Assistant Weber, Assistant Finance Officer DeNeui, Wastewater Treatment Facility Superintendent Evridge, Parks and Recreation Director Mader, Animal Control Officer Paul, Police Lieutenant Dean, Human Resource Director Friedel and City Engineer Mathis. Item was added to Order of Business - 9B: Declare emergency repair of street and water line on Gunslinger Court. Clark moved, Klarenbeek seconded and all voted to approve the Order of Business as amended. Mayor Boke declared potential conflict of interest on item 11A and Council President Hodgs will chair when that item is considered. Consent Agenda - Clark moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Approve the following: 1) Move Connie Tyler-Streff to a regular group fitness instructor (from substitute status). Replacement position. 2) Hire Thomas Karp as a (not benefit-eligible) part-time Public Works Laborer, grade 9, step 2, $14.13 per hour, effective September 19, 2018. Replacement position. 3) Move Luke Marco to (part-time not benefit eligible) Recreation Assistant, grade 7, step 1, $12.55 per hour, effective 9/23/2018. 4) Move Jayden Gregg to (part-time not benefit eligible) Recreation Assistant, grade 7, step 1, $12.55 per hour, effective 9/23/2018. 5) Add Mollie Zvorak, Jeff Baatz, Jeremy Bowar and Matthew Branum to the 2018 Recreation Center Volunteer List for Coaches and Referees. B. Approve the special malt beverage license for Queen City Liquor for the Black Hills Beer Run on September 16th from 12pm to 4pm at the Pavilion. Committee Consensus approved prior to event. C. Approve a special on-sale liquor license for Zbar for a wedding on September 23rd from 6pm to 12am at the Pavilion. D. Approve Minutes of City Council Regular Session dated September 4, 2018.  E. Accept Monthly Financial Reports dated August 31, 2018. ITEMS FROM VISITORS Traci Hanson, Ketel Thorstenson LLP presented City of Spearfish 2017 Audited Financial Statements. An adverse opinion was discussed concerning the lack of presentation of the Spearfish Volunteer Fire Association component unit’s records. All other schedules presented a clean opinion. Hodgs moved, Jacobs seconded and all voted to accept the 2017 Audited Financial Statements as presented. HUMAN RESOURCES Hire - Clark moved, Klarenbeek seconded and all voted to hire Cole Anderson (benefit-eligible) Parks, Recreation & Forestry Technician, grade 12, step 1, $16.07 per hour, effective October 1, 2018. Replacement position. FINANCE FAA Grant - Jacobs moved, Hodgs seconded and all voted approval for consideration of FAA grant award to conduct a Wildlife Hazard Assessment and authorize the Mayor to execute associated documents. Emergency Repair - Clark moved, Jacobs seconded and all voted to declare an emergency repair of street and water line on Gunslinger Court. Street failure due to water main break will require a complete rebuild. Estimated cost $50,000. PARKS AND RECREATION Off-Leash Area - Police Chief Rotert discussed a proposed off-leash dog walking area. Meetings with several supporters of an off-leash area as well as other users that may be affected by this decision, such as fishermen, walkers, bikers and runners have occurred. Chief Pat Rotert has proposed this area, which is supported by the Parks, Recreation and Forestry Advisory Board. Staff will put up signs and continue to monitor the area. Rotert stated there is a true need for this type of area and stated the common idea is that we should at least try this. Clark moved and Jacobs seconded to authorize this area east of Evans Park to be designated an "off leash" dog walking area. Motion passed with Klarenbeek voting no. PLANNING AND ZONING Ordinance 1292 - Council President Hodgs assumed the chair for this item with Mayor Boke citing potential conflict of interest. Council President Hodgs opened a public hearing at 6:01 PM to consider Second Reading of Ordinance 1292 – Rezoning. There were no oral or written comments and the public hearing was closed at 6:02 PM. Clark moved, Klarenbeek seconded and all voted to approve Ordinance 1292. With the completion of this item, Mayor Boke resumed as chair for the duration of this meeting. Bill List - Klarenbeek moved, Hodgs seconded and all voted to approve the Bill List dated September 17, 2018 VENDOR DESCRIPTION AMOUNT A & J SUPPLY IRON/CUTTING DISC $ 990.70 A & L CONTRACTORS LLC REPAIR SEWER MAIN-PERKINS $ 3,352.05 A&B BUSINESS INC SEP 2018 REC CTR & FD COPIER LEASES $ 588.22 A'VIANDS LLC CITY PICNIC CUPCAKES $ 103.60 ADAMS - ISC REBUILD HYD CYLINDER $ 259.24 TEXAS ADVERTISING INC REC CENTER ADVERTISING $ 1,100.00 AMERICAN BUSINESS FORMS FILE FOLDERS $ 65.70 ARROWWOOD RESORT AT CEDAR LODGING-GLENN $ 91.95 ASHWORTH, BRAYDEN A WILDLAND TRAVEL PER DIEM $ 170.00 AT & T SEP 2018 DISPATCH SERVICE $ 32.86 BAKER & TAYLOR BOOKS $ 1,334.16 BELLE FOURCHE LANDFILL AUG 2018 LANDFILL FEES $ 30,960.51 BLACK HILLS ENERGY ELECTRICITY $ 5,749.66 BLACK HILLS PIONEER SEP 2018 ADS-LEGAL PUBLISHING/LIBRARY SUBSCIPT $ 3,052.43 BLACK HILLS PURE INC WATER & COOLER RENTALS $ 63.00 BROWN, HEATH G WILDLAND TRAVEL PER DIEM $ 170.00 BUILDERS FIRSTSOURCE INC LUMBER $ 114.48 CANFIELD BUSINESS INTERIOR CONFERENCE ROOM CHAIRS $ 4,842.00 CASH-WA DISTRIBUTING CO CONCESSIONS $ 568.83 CBH COOPERATIVE AUG 2018 BULK FUEL CONTRACT $ 31,682.04 CDW GOVERNMENT COMPUTER $ 849.10 CENGAGE LEARNING BOOKS $ 79.47 CENTURYLINK INC SEP 2018 E911 & CIRCUITS $ 1,127.64 CHAIN SAW CENTER REPAIRS/TIRES/OIL $ 2,334.33 CHILDREN'S HOME SOCIETY CONDUCT CHILD INTERVIEWS $ 300.00 CHRIS SUPPLY CO BATTERY/PLUG $ 93.76 CITY OF SPEARFISH AUG 2018 CITY UTILITIES $ 29,938.72 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TOOLS/REPAIRS/SUPPLIES/WILDLAND $ 12,845.05 CLAUSER MACHINE WORKS REPAIR PIN BOSSES $ 708.49 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 2,709.75 CORE & MAIN LP REPAIR PARTS $ 1,407.12 CREATIVE PRODUCT SOURCING DARE SHIRTS & MISC $ 2,038.75 CULLIGAN SOFT WATER CORP WATER $ 91.00 CVD CONSTRUCTION INC HILLSVIEW STORM WATER REPAIR/WWTP WORK $ 7,298.58 DAKOTA WIRE WORKS INC AIRPORT ELECTRICAL EXTENSION $ 2,711.64 MEDNANSKY, DOUGLAS LED LIGHTS $ 3,571.47 ECOLAB PEST ELIMINATION PEST CONTROL $ 336.83 EDDY, TRAVIS 2018 BOOT ALLOWANCE $ 100.00 ENTENMANN-ROVIN 3 POLICE BADGES $ 282.50 EPIC LANDSCAPES LLC EXIT 17 ROCK LANDSCAPING $ 2,880.00 NEWHOUSE ENTERPRISES INC CHAIR MATS $ 208.00 FASTENAL CO HARDWARE $ 229.03 FMG INC REC PATH FEASIBILITY STUDY $ 16,070.10 GALLS LLC UNIFORMS/BELT $ 188.18 VIEHAUSER ENTERPRISES LLC KEYS/PADLOCK/WELFARE CHECK UNLOCK DOOR $ 146.45 GOPHER FOOTBALLS/PICKLEBALL NETS $ 1,354.51 GRAINGER INC HARDWARE/FILTERS $ 288.41 HACH CO SENSOR CAP $ 147.15 HAUCK ELECTRIC & CONTROLS YOUNG WELL REPAIR $ 3,685.68 HDR ENGINEERING INC WWTP LIFT STATION PROJ ENGINEER $ 9,328.44 HEIMAN FIRE EQUIPMENT INC FOLDING STEP $ 68.88 HOUCHEN BINDERY LTD CORP BOOK BINDING $ 170.60 HOVER, WILLIAM M WILDLAND TRAVEL PER DIEM $ 170.00 IACP TRAINING REGISTRATION $ 700.00 JUNEK'S SERVICE CORP REPAIR 2011 RAM $ 520.00 JW SERVICES LLC AIRPORT ELECTRIC EXTENSION $ 7,302.50 KNECHT HOME CENTER INC HARDWARE/REPAIRS/BUNGEES $ 203.28 KT CONNECTIONS SEPTEMBER NETWORK SERVICES $ 6,357.00 LAWRENCE COUNTY HWY DEPT APPLY MAG CHLORIDE ON 9/10/18 $ 12,763.32 MATTHEWS INTL CORP PLAQUE $ 128.00 MIDCO SEP 2018 PHONE/INTERNET/CABLE SERVICES $ 1,010.23 MIDCONTINENT TESTING LABS LAB TESTS $ 1,985.70 MINITMAN INC PREMIUM GAS $ 34.47 MONEY MOVERS AUG 2018 MAINTENANCE FEE $ 7.75 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 5,797.30 MOUNTAIN WEST LLC CEDAR MULCH $ 205.40 NEBRASKA SALT & GRAIN CO ICE SLICER $ 28,021.49 NORTHERN HILLS TRNG CENTER AUG 2018 JANITOR/MOWING SVCS $ 4,606.75 NORTH CENTRAL INTERNATIONAL REPAIR ENGINE 12-WILDLAND $ 229.58 MOSSET, COREY REPAIR FD #1 OVERHEAD DOOR/AIRPORT DOOR $ 1,116.33 NORTHWEST PIPE FITTING CO ROTORS $ 221.80 PRO WINDMILL INC DEODORIZER SERVICE/PEST CONTROL $ 248.00 ONE TIME VENDOR REFUND BUILDING PERMIT $ 268.80 PENWORTHY CO BOOKS $ 154.79 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 124.00 QUIK SIGNS INC SIGNS/NAME TAGS $ 652.35 RAPID CITY JOURNAL ANNUAL LIBRARY SUBSCRIPTION $ 406.50 RAPID DELIVERY PICKUP & DELIVERY SERVICES $ 334.14 REC CENTER REFUND ACCOUNT VARIOUS REFUNDS $ 710.00 REFLECTIVE APPAREL FACTORY CLOTHING $ 268.71 ROSSMAN, TERRY PLAYGROUND CHIPS $ 2,000.00 SACHARA, MARK WILDLAND PER DIEM & BAGGAGE $ 299.74 SACRISON ASPHALT INC LIMESTONE $ 2,421.60 SAND CREEK PRINTING CORP BUSINESS CARDS-MCDONALD $ 80.00 SANITATION PRODUCTS INC REPAIR PARTS $ 3,355.88 SDML 2018 CONF REGISTRATION x 8 $ 800.00 SDPA REGISTRATION x 3 $ 260.00 SERVALL TOWEL & LINEN FLUSHER/UNIFORM/MOP/MAT RENTAL $ 1,316.42 SHARKEY PLUMBING HEATING TOILET AT BRADY PARK $ 378.06 PETERSON CONSULTANTS INC NH CINEMA MARKETING $ 225.00 SIMON CONTRACTORS OF SD ROADSTONE $ 120.14 SOUTH DAKOTA DOT HIGHWAY SIGN PERMIT FEE $ 16.00 SOUTH DAK STATE TREASURER AUG 2018 SALES TAX REMITTANCE $ 19,825.17 VIVI BENE INC ELECTRICAL REPAIRS-CAMPSITES & HANSON LIFT $ 1,158.64 JOSEPH B MILLER MOWER REPAIR $ 80.00 STATE OF SD-EXECUTIVE MGMT JUL 2018 WWTP CENTREX CHARGES $ 13.12 SUMMIT SIGNS & SUPPLY SURVEY FLAGS $ 1,350.00 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 580.04 VANCE, TYLER CURB & GUTTER REPAIRS $ 3,876.00 THE UPS STORE #5137 SHIPPING SERVICES $ 38.49 THOMSON REUTERS WEST AUG 2018 WESTLAW & ANNUAL S&S SUBSCRIPTION $ 859.97 TTG ENTERPRISES ADD MANUAL WIPE $ 920.00 TURBIVILLE INDUSTRIAL ELEC PROOF MOTOR/SHIPPING $ 553.51 ALB TWILIGHT LLC FIRST AIDE SUPPLIES $ 31.61 TYLER TECHNOLOGIES INC ADDRESS VERIFICATION $ 50.00 ULINE INC DOGGIE SQUAT SACKS/CART BAG/CARPET TAPE $ 480.13 US BANK NATIONAL ASSOCIATION WWTP UPGRADE BOND PAYMENT $ 96,470.41 VERIZON WIRELESS SEP 2018 CITY CELL PHONES $ 6,960.37 VISIT SPEARFISH INC OCT 2018 HOTEL BID SUPPORT $ 13,335.00 WEST TIRE & ALIGNMENT INC ALIGNMENT/TIRE/WHEEL-FD ACCIDENT $ 414.38 WESTERN HILLS HUMANE SCTY QUARTERLY ALLOCATION/CONTRACT $ 3,750.00 WHITE'S QUEEN CITY MOTORS SENSOR/LEVER/PIN/SEAL $ 247.51 WILLIAMS 66 SERVICE PREMIUM FD GAS $ 5.58 ** TOTALS ** $ 425,702.02 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent George Martin Briefing - Rene Larson, Lawrence County Emergency Management provided the annual Elected Officials briefing covering disaster declaration process, response and recovery procedures, situation reporting, emergency management overview and emergency planning. She also discussed the Incident Command System and National Incident Management System. PUBLIC COMMENT – Public Comment section was opened at 6:17 PM:   Julie Moss spoke regarding the off-leash dog walking area and thanked everyone who participated in the process to make this happen. There were no further comments and this section was closed at 6:18 PM. Clark moved, Jacobs seconded and all voted to adjourn to executive session pursuant to SDCL 9- 34-19. Council returned from executive session at 7:21 PM. There being no further business before the Council, Hodgs moved Jacobs seconded and all voted to adjourn at 7:21 PM. Dated this 17th day of September 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.