City Council

Spearfish City Council Regular Session Minutes October 1, 2018 The Spearfish City Council met at 5:30 PM on Monday, October 1, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Klarenbeek, Lee and Martin. Hodgs and Jacobs were absent. Also present: City Administrator Harmon, Assistant Finance Officer DeNeui, City Planner Watson, City Attorney McDonald, Police Chief Rotert, Fire Chief Sachara, Assistant Police Chief Jacobs, Utility Billing Coordinator Powell, Finance Admin Assistant Weber, Streets/Solid Waste Foreman Fortin, Water/Wastewater Utilities Superintendent Glenn and Police Lieutenant Dean, A winter snow removal plan update was added to Items from Visitors. Clark moved, Klarenbeek seconded and all voted to approve amended Order of Business. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Lee moved, Clark seconded and all voted to approve the Consent Agenda as follows: A. Approve the following:  Hire Nancy McGinnis as a Seasonal Snow Plow Operator, $15.75 per hour, effective 9/27/2018. Nancy is needed to start earlier due to staff shortfall.  Move Anne-Marie Rolando to a part-time (not benefit eligible) Concessions Attendant, grade 5, step 1, $11.37 per hour, effective October 7, 2018.  Move Michaela French to a part-time (not benefit eligible) Recreation Desk Attendant, grade 7, step 1, $12.55 per hour, effective October 7, 2018.  Hire Maggie McCarty as a (not benefit eligible) part-time (Federal Work Study - FWS) library page, grade 1, step 1, $9.33 per hour, effective 10/4/2018. The FWS program reimburses the City for 70% of Maggie’s earnings up to the awarded amount for each semester.  Hire Eric Broussard as a full-time (benefit-eligible) Librarian, grade 14, step 1, $17.74 per hour, effective 10/16/2018. This is a replacement position.  Add Timothy Klatte and Gage Tucker to the 2018 Fire Department volunteer list. B. Approve Minutes of City Council Regular Session dated September 17, 2018. ITEMS FROM VISITORS Proclamation - Mayor Boke proclaimed October 2018 as National Disability Employment Awareness Month. Proclamation - Mayor Boke proclaimed October 1, 2018 as World Habitat Day. Proclamation - Mayor Boke proclaimed October 2018 as Domestic Violence Awareness Month. Service Line Insurance Plans - Emilie Zalfini from Utility Service Partners presented Service Line insurance plans endorsed by the National League of Cities Service Line Warranty Program that may become available to City water/sewer customers. She stated there is no cost to the City to participate, customer participation is 100% voluntary and they will use local licensed contractors to effect repairs. Customer education will be highlighted to make potential customers aware that they are responsible for the service lines that come from the main (including the saddle) to their homes – many homeowners’ insurance policies do not cover this when there are failures. Ms. Zalfini stated all campaigns for enrollment will be done exclusively by mail – no phone calls. 550 municipalities participate in this program. If the City of Spearfish endorses the plan to market in our area, an agreement will be presented at a later meeting. FINANCE Transfer – Lee moved, Klarenbeek seconded and all voted to transfer $339,191 from 101- General Fund to 214-E911 Emergency Fund as budgeted. POLICE Proposal – Lee moved, Klarenbeek seconded and all voted to accept proposal from Western Communications to purchase seventeen (17) mobile radio units at a total installed cost of $41,317.50. Budgeted in Second Penny. PUBLIC WORKS SDWARNS – Robert Glenn, Water/Wastewater Utilities Superintendent presented on South Dakota Water/Wastewater Agency Response Network (SDWARN). Spearfish has been a member since 2012 – this is a mutual aid program for water and wastewater issues in South Dakota. Lee moved, Martin seconded and all voted to approve a request for $500 in match funding for equipment and approve the request to store SDWARN equipment on city property. PLANNING AND ZONING Resolution 2018-23 – Lee moved, Klarenbeek seconded and all voted to approve Resolution 2018-23 - Signature Authority on Final Plats. RESOLUTION NO. 2018-23 A RESOLUTION DESIGNATING ADMINISTRATIVE OFFICIALS OF THE MUNICIPALITY TO APPROVE FINAL PLATS IN LIEU OF APPROVAL BY THE GOVERNING BODY. WHEREAS, SDCL 11-3-6 authorizes the Common Council of the City of Spearfish to designate an administrative official to approve plats as required by SDCL 11-3-6 in lieu of the governing body; and, WHEREAS, the following persons are administrative officials of the City of Spearfish for the purposes of SDCL 11-3-6: Engineering Tech/Floodplain Administrator, City Engineer, and Zoning Administrator/City Planner. NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that the aforementioned individuals shall be duly authorized as administrative officials to approve plats in accordance with SDCL 11-3-6. Dated this 1st day of October, 2018. CITY OF SPEARFISH By: __________________________ (Seal) Dana Boke, its Mayor Attest: ________________________________ David H. Dutton, Finance Officer Adopted: October 1, 2018 Published: October 12, 2018 Effective: November 1, 2018 Ordinance 1293 – Klarenbeek moved, Martin seconded and all voted to approve First Reading Ordinance 1293 – Portable Storage and set Public Hearing for 10-15-2018. Bill List – Clark moved, Lee seconded and all voted to approve the Bill List dated October 1, 2018. VENDOR DESCRIPTION AMOUNT A & J SUPPLY IRON/CUTTING DISC $ 990.70 A & L CONTRACTORS LLC REPAIR SEWER MAIN-PERKINS $ 3,352.05 A&B BUSINESS INC SEP 2018 REC CTR & FD COPIER LEASES $ 588.22 A'VIANDS LLC CITY PICNIC CUPCAKES $ 103.60 ADAMS - ISC REBUILD HYD CYLINDER $ 259.24 TEXAS ADVERTISING INC REC CENTER ADVERTISING $ 1,100.00 AMERICAN BUSINESS FORMS FILE FOLDERS $ 65.70 ARROWWOOD RESORT AT CEDAR LODGING-GLENN $ 91.95 ASHWORTH, BRAYDEN A WILDLAND TRAVEL PER DIEM $ 170.00 AT & T SEP 2018 DISPATCH SERVICE $ 32.86 BAKER & TAYLOR BOOKS $ 1,334.16 BELLE FOURCHE LANDFILL AUG 2018 LANDFILL FEES $ 30,960.51 BLACK HILLS ENERGY ELECTRICITY $ 5,749.66 BLACK HILLS PIONEER SEP 2018 ADS-LEGAL PUBLISHING/LIBRARY SUBSCIPT $ 3,052.43 BLACK HILLS PURE INC WATER & COOLER RENTALS $ 63.00 BROWN, HEATH G WILDLAND TRAVEL PER DIEM $ 170.00 BUILDERS FIRSTSOURCE INC LUMBER $ 114.48 CANFIELD BUSINESS INTERIOR CONFERENCE ROOM CHAIRS $ 4,842.00 CASH-WA DISTRIBUTING CO CONCESSIONS $ 568.83 CBH COOPERATIVE AUG 2018 BULK FUEL CONTRACT $ 31,682.04 CDW GOVERNMENT COMPUTER $ 849.10 CENGAGE LEARNING BOOKS $ 79.47 CENTURYLINK INC SEP 2018 E911 & CIRCUITS $ 1,127.64 CHAIN SAW CENTER REPAIRS/TIRES/OIL $ 2,334.33 CHILDREN'S HOME SOCIETY CONDUCT CHILD INTERVIEWS $ 300.00 CHRIS SUPPLY CO BATTERY/PLUG $ 93.76 CITY OF SPEARFISH AUG 2018 CITY UTILITIES $ 29,938.72 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TOOLS/REPAIRS/SUPPLIES/WILDLAND $ 12,845.05 CLAUSER MACHINE WORKS REPAIR PIN BOSSES $ 708.49 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 2,709.75 CORE & MAIN LP REPAIR PARTS $ 1,407.12 CREATIVE PRODUCT SOURCING DARE SHIRTS & MISC $ 2,038.75 CULLIGAN SOFT WATER CORP WATER $ 91.00 CVD CONSTRUCTION INC HILLSVIEW STORM WATER REPAIR/WWTP WORK $ 7,298.58 DAKOTA WIRE WORKS INC AIRPORT ELECTRICAL EXTENSION $ 2,711.64 MEDNANSKY, DOUGLAS LED LIGHTS $ 3,571.47 ECOLAB PEST ELIMINATION PEST CONTROL $ 336.83 EDDY, TRAVIS 2018 BOOT ALLOWANCE $ 100.00 ENTENMANN-ROVIN 3 POLICE BADGES $ 282.50 EPIC LANDSCAPES LLC EXIT 17 ROCK LANDSCAPING $ 2,880.00 NEWHOUSE ENTERPRISES INC CHAIR MATS $ 208.00 FASTENAL CO HARDWARE $ 229.03 FMG INC REC PATH FEASIBILITY STUDY $ 16,070.10 GALLS LLC UNIFORMS/BELT $ 188.18 VIEHAUSER ENTERPRISES LLC KEYS/PADLOCK/WELFARE CHECK UNLOCK DOOR $ 146.45 GOPHER FOOTBALLS/PICKLEBALL NETS $ 1,354.51 GRAINGER INC HARDWARE/FILTERS $ 288.41 HACH CO SENSOR CAP $ 147.15 HAUCK ELECTRIC & CONTROLS YOUNG WELL REPAIR $ 3,685.68 HDR ENGINEERING INC WWTP LIFT STATION PROJ ENGINEER $ 9,328.44 HEIMAN FIRE EQUIPMENT INC FOLDING STEP $ 68.88 HOUCHEN BINDERY LTD CORP BOOK BINDING $ 170.60 HOVER, WILLIAM M WILDLAND TRAVEL PER DIEM $ 170.00 IACP TRAINING REGISTRATION $ 700.00 JUNEK'S SERVICE CORP REPAIR 2011 RAM $ 520.00 JW SERVICES LLC AIRPORT ELECTRIC EXTENSION $ 7,302.50 KNECHT HOME CENTER INC HARDWARE/REPAIRS/BUNGEES $ 203.28 KT CONNECTIONS SEPTEMBER NETWORK SERVICES $ 6,357.00 LAWRENCE COUNTY HWY DEPT APPLY MAG CHLORIDE ON 9/10/18 $ 12,763.32 MATTHEWS INTL CORP PLAQUE $ 128.00 MIDCO SEP 2018 PHONE/INTERNET/CABLE SERVICES $ 1,010.23 MIDCONTINENT TESTING LABS LAB TESTS $ 1,985.70 MINITMAN INC PREMIUM GAS $ 34.47 MONEY MOVERS AUG 2018 MAINTENANCE FEE $ 7.75 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 5,797.30 MOUNTAIN WEST LLC CEDAR MULCH $ 205.40 NEBRASKA SALT & GRAIN CO ICE SLICER $ 28,021.49 NORTHERN HILLS TRNG CENTER AUG 2018 JANITOR/MOWING SVCS $ 4,606.75 NORTH CENTRAL INTERNATIONAL REPAIR ENGINE 12-WILDLAND $ 229.58 MOSSET, COREY REPAIR FD #1 OVERHEAD DOOR/AIRPORT DOOR $ 1,116.33 NORTHWEST PIPE FITTING CO ROTORS $ 221.80 PRO WINDMILL INC DEODORIZER SERVICE/PEST CONTROL $ 248.00 ONE TIME VENDOR REFUND BUILDING PERMIT $ 268.80 PENWORTHY CO BOOKS $ 154.79 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 124.00 QUIK SIGNS INC SIGNS/NAME TAGS $ 652.35 RAPID CITY JOURNAL ANNUAL LIBRARY SUBSCRIPTION $ 406.50 RAPID DELIVERY PICKUP & DELIVERY SERVICES $ 334.14 REC CENTER REFUND ACCOUNT VARIOUS REFUNDS $ 710.00 REFLECTIVE APPAREL FACTORY CLOTHING $ 268.71 ROSSMAN, TERRY PLAYGROUND CHIPS $ 2,000.00 SACHARA, MARK WILDLAND PER DIEM & BAGGAGE $ 299.74 SACRISON ASPHALT INC LIMESTONE $ 2,421.60 SAND CREEK PRINTING CORP BUSINESS CARDS-MCDONALD $ 80.00 SANITATION PRODUCTS INC REPAIR PARTS $ 3,355.88 SDML 2018 CONF REGISTRATION x 8 $ 800.00 SDPA REGISTRATION x 3 $ 260.00 SERVALL TOWEL & LINEN FLUSHER/UNIFORM/MOP/MAT RENTAL $ 1,316.42 SHARKEY PLUMBING HEATING TOILET AT BRADY PARK $ 378.06 PETERSON CONSULTANTS INC NH CINEMA MARKETING $ 225.00 SIMON CONTRACTORS OF SD ROADSTONE $ 120.14 SOUTH DAKOTA DOT HIGHWAY SIGN PERMIT FEE $ 16.00 SOUTH DAK STATE TREASURER AUG 2018 SALES TAX REMITTANCE $ 19,825.17 VIVI BENE INC ELECTRICAL REPAIRS-CAMPSITES & HANSON LIFT $ 1,158.64 JOSEPH B MILLER MOWER REPAIR $ 80.00 STATE OF SD-EXECUTIVE MGMT JUL 2018 WWTP CENTREX CHARGES $ 13.12 SUMMIT SIGNS & SUPPLY SURVEY FLAGS $ 1,350.00 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 580.04 VANCE, TYLER CURB & GUTTER REPAIRS $ 3,876.00 THE UPS STORE #5137 SHIPPING SERVICES $ 38.49 THOMSON REUTERS WEST AUG 2018 WESTLAW & ANNUAL S&S SUBSCRIPTION $ 859.97 TTG ENTERPRISES ADD MANUAL WIPE $ 920.00 TURBIVILLE INDUSTRIAL ELEC PROOF MOTOR/SHIPPING $ 553.51 ALB TWILIGHT LLC FIRST AIDE SUPPLIES $ 31.61 TYLER TECHNOLOGIES INC ADDRESS VERIFICATION $ 50.00 ULINE INC DOGGIE SQUAT SACKS/CART BAG/CARPET TAPE $ 480.13 US BANK NATIONAL ASSOCIATION WWTP UPGRADE BOND PAYMENT $ 96,470.41 VERIZON WIRELESS SEP 2018 CITY CELL PHONES $ 6,960.37 VISIT SPEARFISH INC OCT 2018 HOTEL BID SUPPORT $ 13,335.00 WEST TIRE & ALIGNMENT INC ALIGNMENT/TIRE/WHEEL-FD ACCIDENT $ 414.38 WESTERN HILLS HUMANE SCTY QUARTERLY ALLOCATION/CONTRACT $ 3,750.00 WHITE'S QUEEN CITY MOTORS SENSOR/LEVER/PIN/SEAL $ 247.51 WILLIAMS 66 SERVICE PREMIUM FD GAS $ 5.58 ** TOTALS ** $ 425,702.02 September 2018 Salary Expense & Credit Card Fees Gross Wages/Benefits Mayor/Council $3,698.36 0.61% City Administrator 10,469.09 1.74% City Attorney 2,803.56 0.47% Finance 13,656.96 2.27% Human Resources 4,872.82 0.81% Gov't Bldgs 27,811.33 4.62% PW Admin 12,225.07 2.03% Police 132,789.86 22.04% Fire 19,907.98 3.30% Bldg Inspect 16,272.69 2.70% Streets 19,876.68 3.30% Snow Removal 135.66 0.02% Cemetery 2,187.85 0.36% Animal Control 2,616.18 0.43% Recreation/Aquatic 45,489.99 7.55% Spectator Recreation 3,802.54 0.63% Parks 10,553.14 1.75% Library 21,182.79 3.52% Plan & Zone 17,978.83 2.98% Motor Pool 10,532.83 1.75% Wildland Fire 28,544.81 4.74% Police Comm 28,315.61 4.70% Water 32,452.00 5.39% Electric Production 22,753.65 3.78% Sewer 35,365.09 5.87% WWTP 32,781.24 5.44% Airport 3,322.05 0.55% Parking 773.73 0.13% Solid Waste 28,351.52 4.71% Campground 10,884.38 1.81% Totals $602,408.29 100.00% Credit Card Fees paid in September $5,872.15 Grand Total $608,280.44 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs - Absent Pam Jacobs - Absent Larry Klarenbeek John Lee George Martin Public Comment – Public Comment section was opened at 6:23 PM. There were none to offer public comment and section was closed. There being no further business before the Council, Martin moved Klarenbeek seconded and all voted to adjourn at 6:24 PM. Dated this 1st day of October 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.