City Council

Spearfish City Council Regular Session Minutes November 19, 2018 The Spearfish City Council met at 5:30 PM on Monday, November 19, 2018. Council President Hodgs presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, Lee and Martin. Mayor Boke was absent. Also present: City Administrator Harmon, Finance Officer Dutton, City Planner Watson, Police Chief Rotert, Parks, Recreation Forestry Superintendent Ehnes, Recreation Facility Superintendent Rauterkus and Finance Admin Assistant Weber. Approve Agenda – Request to remove Item 17 – Executive Session from the agenda. Klarenbeek moved, Clark seconded and all voted to approve the Agenda as amended. Chairman Hodgs announced the executive session will occur in special session on Wednesday November 21, 2018 at noon. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Clark moved, Jacobs seconded and all voted to approve the Consent Agenda as follows: A. Approve Special Event Permit for Holidazzle Parade – Spearfish Downtown Business Association, December 1, 2018 from 6PM-7PM. Route is from Rec Center down Main Street to Grant Street, ending at Canyon and Grant. B. Add Carolyn Doyen to the 2018 Recreation and Aquatics Center volunteer list. C. Set bid openings for 'City Hall Site Improvements Project' and 'Tinton Tank 12" Waterline Distribution Project' for Tuesday, December 18th, 2018. D. Approve Minutes of City Council Regular Session dated November 5, 2018. E. Accept Financial Reports dated October 31, 2018. ITEMS FROM VISITORS Presentation - Tyler Ehnes presented a flag and certificate to City of Spearfish for support received during his 15 month deployment. The flag flew in Bagdad on 1-17-2018. AIRPORT Grant – Lee moved, Klarenbeek seconded and all voted to authorize Mayor Boke to sign all associated documents of FAA Airport Grant PreApplication Checklist for the 2019 Airport AIP Grant Process. ORDINANCES AND RESOLUTIONS Ordinance 1295 - Clark moved, Jacobs seconded and all voted to approve Second Reading of Ordinance 1295 – Cemetery Fees. Resolution 2018-27 - Klarenbeek moved, Jacobs seconded and all voted to approve Resolution 2018-27 - Miscellaneous fees effective 1-1-2019. RESOLUTION 2018-27 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: ITEM AREA FEE DESCRIPTION CURRENT NEW AMOUNT AMOUNT 1101 PARKS Cemetery – Remove Monument Deposit 1102 PARKS Cemetery – Remove fee for moving markers 1104 PARKS Cemetery – City Open/Close to Inter Cremains $125.00 $150.00 1105 PARKS Cemetery – Inter on Existing burial $75.00 $125.00 1106 PARKS Cemetery – Infant Section - Space $75.00 $75.00 1107 PARKS Cemetery – Infant Section Perpetual Care $50.00 $75.00 1108 PARKS Remove – non resident perpetual care 1109 PARKS Cemetery – Perpetual Care $250.00 $300.00 1110 PARKS Cemetery – Monument Permit Fee $25.00 $40.00 1112 PARKS Remove non-resident space fee 1113 PARKS Cemetery – Grave Space $125.00 $250.00 NEW PARKS Cemetery – City Resident Discount on grave -$50.00 space 702 FINANCE Revocable Sidewalk Use Permit Fee (rename) $50.00 $50.00 619 ENG Remove – Encroachment Permit Annual User Fee - Commercial 620 ENG Remove – Encroachment Permit Annual User  Fee – Commercial/Residential 621 ENG Remove – Encroachment Permit Annual User Fee - Residential 200 BUILDING Additional Plan Review: Required revisions to $15.00 $50.00 PERMIT approved plans – minimum charge: one hour, per hour, rounded up to next full hour Be it further resolved that these fees shall go into effect on January 1, 2019. Adopted this 19th day of November, 2018 CITY OF SPEARFISH ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ David H. Dutton, Finance Officer (SEAL) Adopted: November 19, 2018 Published: November 30, 2018 Effective: January 1, 2019 Published once at the approximate cost of ________. FINANCE Agreement - Lee moved and Jacobs seconded to approve Marketing Agreement with Service Line Warranties of America and authorize Mayor Boke to sign. Klarenbeek discussed his strongest objection was the use of the City logo on the advertising. Motion passed with Klarenbeek voting no. Playground - Lee moved, Klarenbeek seconded and all voted to approve and authorize Mayor Boke to sign grant-purchase quotation with Game Time for equipment for Kenadi's Playground at Jorgenson Park for $69,980.00. Budgeted in 2019 2nd Penny. Licenses - Lee moved, Jacobs seconded and all voted to approve 2019 Liquor and Wine Licenses as follows: Approval for the 2019 Liquor and Wine License Renewals 1 Antunez/Dakota Food Gypsies Retail Wine 2 Applebees Retail Liquor  3 Aviands @ BHSU Retail Wine 4 B&B Lounge & Back Porch Retail Liquor 5 Best Western BH Lodge Retail Wine 6 Blackbird Espresso Retail Wine 7 Dakota Seafood Spearfish Retail Wine 8 Double Barrell Liquor & Casino Retail Wine 9 Dough Trader Pizza Co Retail Wine 10 Elkhorn Ridge Golf Course Retail Wine 11 Elkhorn Ridge RV Park&Campgrnd Retail Wine 12 Elkhorn Ridge Travel Center Package Liquor 13 Exit 8 Phillips 66 Package Liquor 14 False Bottom Bar Retail Liquor 15 Flanagan’s Irish Pub Retail Liquor 16 Fuji Sushi Bar & Grill Retail Wine 17 Golden Dragon Restaurant Retail Wine 18 Good Earth Natural Foods Retail Wine 19 Grant Street Liquor Package Liquor & Retail Wine 20 Green Oven Retail Wine 21 Holiday Inn Convention Center Liquor 22 Killians Tavern Retail Liquor 23 Level Wine Bar Retail Wine 24 Lueders Food Center Retail Wine 25 Matthews Opera House Retail Wine 26 Party Time Liquor Package Liquor 27 Queen City Liquor Package Liquor 28 Queen City VFW Retail Liquor 29 Redwater Kitchen Restaurant Liquor 30 Roma's Ristorante Retail Wine 31 Safeway Store Package Liquor 32 Sanford's Grub & Pub Retail Wine 33 Scoreboard Lounge Retail Liquor 34 Spearfish Brewing Co. Retail Wine 35 Spearfish Canyon Country Club Retail Liquor 36 Spearfish Sasquatch Baseball Club Retail Wine 37 Speedy Mart Package Liquor 38 Stadium Sports Grill Retail Liquor 39 Steerfish Steak & Smoke Retail Liquor 40 Sunshine Saloon Retail Wine 41 Triple 7 Casino Retail Wine 42 Ventana Retail Wine 43 Walgreens Retail Wine 44 Wal-Mart Supercenter Package Liquor 45 Yesway Package Liquor & Retail Wine 46 Z Bar Retail Liquor Wine-26 Retail Liquor-12 Package Liquor-9 Restaurant Liquor-1 PUBLIC WORKS Change Order - Clark moved, Klarenbeek seconded and all voted to approve final Under/Over Change Order (1) for 2018 Sanitary Sewer Trunkline Extension and State Street Water Main Replacement Project for an increase of $13,710.69 and authorize Mayor Boke to sign the Certificate of Final Completion and Acceptance setting November 19, 2018 as the date the 2 year warranty begins. This brings the total cost to $564,242.57. Proposal - Clark moved, Martin seconded and all voted to approve proposal from FMG Engineering for geotechnical services for City's McLaughlin Sawmill Property - lump sum fee: $7,300.00. These services include performing numerous soil borings and completing a geotechnical report for the site. PLANNING AND ZONING Ordinance 1296 - Jacobs moved, Martin seconded and all voted to approve first reading of Ordinance 1296 and set public hearing for December 3, 2018 concerning revision to Appendix A Zoning, Article IV Section 8 I/LR Light-Restrictive Industrial District and Section 9 HI Heavy Industrial District. Bill List - Clark moved, Jacobs seconded and all voted to approve Bill List dated November 19, 2018. VENDOR DESCRIPTION AMOUNT A&B BUSINESS INC REC CTR COPIER LEASE/REPAIR PD PRINTER $ 631.70 ADAMS - ISC REBUILD HYD CYLINDER $ 162.13 ALL NET CONNECTIONS REPAIR FINANCE PRINTER $ 88.00 AMERICAN ENGINEERING TESTING 2018 SEWER & GA WATERLINE PROJECT TESTING $ 3,751.00 AMERICAN LEGAL PUBLISHING ANNUAL INTERNET RENEWAL $ 395.00 AMERICAN PUBLIC WORK ASSN ANNUAL MEMBERSHIP $ 340.00 AMERICAN RED CROSS CPR TRAINING MATERIALS $ 28.00 AMERICAN BUSINESS FORMS COPY PAPER $ 135.72 AMERICINN LODGING-C HARWOOD $ 293.97 ARMSTRONG EXTINGUISHER SERV FIRE EXTINGUISHER TESTING $ 260.00 ROTH, SARAH CLEAN SHOWER HOUSE $ 736.07 BAKER & TAYLOR BOOKS $ 1,281.05 BELLE FOURCHE LANDFILL OCT 2018 LANDFILL FEES $ 29,101.96 BEST WESTERN-RAMKOTA INN LODGING-DEAN & C SMITH $ 330.00 BHSU ARCHERY CLUB 2018 FALL FESTIVAL PROCEEDS $ 78.26 BHSU ART CLUB 2018 FALL FESTIVAL PROCEEDS $ 54.60 BHSU BUZZ MARKETING 2018 FALL FESTIVAL PROCEEDS $ 121.48 BHSU CIRCLE K 2018 FALL FESTIVAL PROCEEDS $ 44.13 BHSU COLP 2018 FALL FESTIVAL PROCEEDS $ 23.66 BHSU ENACTUS 2018 FALL FESTIVAL PROCEEDS $ 94.18 BHSU EXERCISE SCIENCE CLUB 2018 FALL FESTIVAL PROCEEDS $ 148.33 BHSU HSSO 2018 FALL FESTIVAL PROCEEDS $ 116.48 BHSU JACKET PACK 2018 FALL FESTIVAL PROCEEDS $ 252.07 BHSU JACKETTES DANCE TEAM 2018 FALL FESTIVAL PROCEEDS $ 128.31 BHSU MATH CLUB 2018 FALL FESTIVAL PROCEEDS $ 105.10 BHSU NEWMAN CLUB 2018 FALL FESTIVAL PROCEEDS $ 104.19 BHSU PRIDE 2018 FALL FESTIVAL PROCEEDS $ 149.69 BHSU RESIDENCE HALL ASSOC 2018 FALL FESTIVAL PROCEEDS $ 182.00 BHSU SHUTTERBUZZ 2018 FALL FESTIVAL PROCEEDS $ 59.60 BHSU WOMEN IN STEM 2018 FALL FESTIVAL PROCEEDS $ 62.79 BLACK HILLS & BADLANDS TOURISM 2019 MEMBERSHIP-SD & BH VACATION GUIDE LIST $ 2,134.00 BLACK HILLS CHEMICAL CORP SACKS/CLEANER/PLATES/TOWELS $ 351.51 BLACK HILLS ENERGY ELECTRICITY $ 12,850.85 BLACK HILLS PIONEER OCT 2018 ADS & LEGAL PUBLISHING $ 1,543.67 BLACK HILLS PURE INC WATER/COOLER RENTALS $ 57.00 BLACK HILLS URGENT CARE DOT TESTING $ 490.00 BOOT BARN INC 2018 BOOT ALLOWANCE-FORTIN $ 100.00 BROWN, HEATH G WILDLAND PER DIEM $ 59.00 BUTLER MACHINERY CO HANDLE ASSY/CONNECTOR $ 107.54 CBH COOPERATIVE OCT 2018 BULK FUEL CONTRACT $ 30,007.72 CENGAGE LEARNING BOOKS $ 248.16 CENTURYLINK INC NOV 2018 E911 & CIRCUITS $ 988.42 CHAIN SAW CENTER REPAIRS/CHAINS/RENTALS/TIRES $ 2,434.07 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TRAINING/SUPPLIES/REPAIRS/ADS/FLAG $ 3,235.75 CLAUSER MACHINE WORKS SHAFTING-EXTEND LENGTH-CHASE THREADS $ 791.00 CLIMATE CONTROL SYSTEMS HVAC REPAIRS & SERVICING $ 6,885.84 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 1,346.00 DG INVESTMENT INTERMEDIATE ANNUAL ALARM MONITOR/REPAIR AIRPORT CAMERA $ 732.45 CULLIGAN SOFT WATER CORP WATER/DI FILTER $ 129.50 CUSTOM FIRE APPARATUS INC DRAIN VALVE KITS $ 574.62 DAKTRONICS INC REPAIR BASEBALL SCOREBOARD $ 68.00 DEAN, BOYD TRAVEL PER DIEM $ 118.00 DICKEYS BBQ PIT FALL FESTIVAL PROCEEDS $ 69.61 EBSCO SUBSCRIPTION SERVICE MAGAZINE SUBSCRIPTION SERVICE $ 1,451.16 ECOLAB PEST ELIMINATION PEST CONTROL $ 177.09 EDDIE'S TRUCK CENTER INC REPAIR PARTS $ 535.16 NEWHOUSE ENTERPRISES INC STAPLER/BATTERIES/LABELS $ 109.90 FEDEX FORENSICS LAB SHIPPING $ 25.62 FMG INC EXIT 8 REC PATH STUDY/CITY HALL PROJECT ENGINEER $ 13,149.21 FULL SOURCE LLC GLOVES $ 260.65 GALLS LLC CAR SEAT ORGANIZERS $ 72.00 GAME TIME KENADI'S PLAYGROUND EQUIP/SALEM PARK BUBBLES $ 70,687.74 GIRL SCOUTS TROOP 72106 2018 FALL FESTIVAL PROCEEDS $ 48.23 GLOCK PROFESSIONAL INC ARMORER'S COURSE $ 1,000.00 GRIMMS PUMP SERVICE GATE VALVE $ 349.51 HAGEMAN, THOMAS WILDLAND PER DIEM $ 59.00 HARGENS, GARY TRAVEL PER DIEM/EXPENSES $ 454.39 HEALTHY CONTRIBUTIONS INC SEP 2018 MONTHLY FEES $ 15.30 HEARTLAND PAPER CO SPONGES $ 50.10 HOVER, WILLIAM M WILDLAND PER DIEM $ 59.00 IACP MEMBERSHIP-C JACOBS $ 190.00 INGRAM LIBRARY SERVICES BOOKS $ 747.10 JENNER EQUIPMENT CO HARDWARE/CUTTING EDGES/FILTER $ 1,129.98 KDSJ RADIO 98 FIRE WEEK RADIO ADS/FALL FESTIVAL RADIO ADS $ 1,000.00 KEY CLUB 2018 FALL FESTIVAL PROCEEDS $ 69.61 KIDS KONNECTION 2018 FALL FESTIVAL PROCEEDS $ 43.68 KT CONNECTIONS POLICE COMPUTER $ 1,824.00 LAWRENCE COUNTY AUDITOR NOV 2018 TIF#2&3 TAX INCREMENT $ 92,910.50 MACK'S AUTO BODY LLC REPAIR FORD F250 $ 2,558.25 MIDCO NOV 2018 SERVICES $ 1,010.24 MIDCONTINENT TESTING LABS LAB TESTS $ 455.00 MONEY MOVERS OCT 2018 FEES $ 8.50 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 3,204.37 MOUNTAIN VALLEY VISION CENTER 2018 FALL FESTIVAL PROCEEDS $ 40.04 NACA TRAINING REGISTRATION $ 595.00 NORTH CENTRAL LABORATORIES BOD SEED $ 104.84 NORTHERN HILLS TRNG CENTER JANITORIAL/SNOW REMOVAL $ 3,595.98 NUTRIEN AG SOLUTIONS INC FERTILIZER $ 2,400.00 PRO WINDMILL INC DEODORIZER SERVICE $ 123.00 LEGACY ENTERPRISES BUILDING PERMIT REFUND $ 2,082.40 PETE LIEN & SONS INC LANDSCAPE BLOCK $ 43.00 PETTY CASH-WELLS FARGOBANK TRAVEL/TRAINING/POSTAGE $ 294.65 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 368.00 PRAIRIE HILLS CHILD CARE 2018 FALL FESTIVAL PROCEEDS $ 55.96 PRECISION MECHANICAL LLP FLAME ROD KIT $ 276.06 PROGRAM WORKS INC 2019 SOFTWARE RENEWAL $ 483.36 QUIK SIGNS INC SIGNS $ 383.67 RAMKOTA HOTEL - PIERRE SAFETY CONFERENCE LODGING $ 896.00 SAFEWAY STORES INC PRISONER MEALS/TRAINING DONUTS & FRUIT $ 55.23 SAND CREEK PRINTING CORP BUSINESS CARDS-WATSON $ 83.00 SD HISTORICAL SOCIETY PRES SD HISTORY VOLUMES $ 18.50 SD REDBOOK ONLINE VIDEOS $ 30.00 SD STATE PLUMBING COMMISSION ULMER LICENSE RENEWAL $ 85.00 SHAW FIRE & SAFETY INC RECHARGE EXTINGUISHERS $ 402.00 SIMON CONTRACTORS OF SD BALLAST/BLACK BASE/LIMESTONE/ROADSTONE $ 937.58 SMITH, COLLIN TRAVEL PER DIEM $ 86.00 VIVI BENE INC SWIVEL PHOTOCELLS $ 128.16 SPEARFISH POLICE AUXILIARY 2018 FALL FESTIVAL PROCEEDS $ 21.84 SPEARFISH SCHOOL DIST 40-2 NOV 2018 TIF#2&3 TAX INCREMENT $ 224,763.48 STAN HOUSTON EQUIPMENT PERMA PATCH/LED MINIBAR $ 1,122.15 STATE BAR OF SOUTH DAKOTA 2019 DUES-A MCDONALD $ 415.00 STATE OF SD-EXECUTIVE MGMT SEP 2018 WWTP CENTREX CALLS $ 20.27 SHANE LILLEBO DOG POOP SIGNS $ 900.00 T & W APPLIANCE/KNOTHOLE REPAIR WASHER $ 265.77 THOMSON REUTERS WEST OCT 2018 WEST LAW $ 460.66 TRI-COUNTY PUBLICATIONS MAGNETIC GUIDE DIRECTORY $ 669.50 TTG ENTERPRISES RETROFIT WWTP EXTERIOR LIGHTS $ 2,040.00 ALB TWILIGHT LLC GLOVES $ 451.97 ULINE INC VALVE LOCKOUT/MANUAL CLOSE $ 859.02 UNITED STATES POSTAL SERV 2019 1ST CLASS PERMIT FEE #59 $ 225.00 USA BLUE BOOK FLOURIDE REAGENT AMPULES $ 162.76 CLARITY TELECOM LLC NOV 2018 CITY PHONES-INTERNET $ 3,348.07 VERIZON WIRELESS NOV 2018 CITY CELL PHONES $ 3,897.00 THE VERNON COMPANY PENS $ 506.22 VISUAL WORKS INC SEP-OCT 2018 ONLINE RESERVATIONS $ 80.00 WATEROUS COMPANY PUMP REPAIR KIT $ 134.09 WENZEL, WILLIAM W WILDLAND PER DIEM $ 56.00 WHEELER LUMBER LLC LUMBER $ 929.45 WOLFF'S PLUMBING & HEATING REPAIR TOILET $ 202.00 ** TOTALS ** $ 553,335.15 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee George Martin Public Comment – Public Comment section was opened at 5:52 PM. There were no public comments and this section was closed at 5:52 PM. There being no further business before the Council, Jacobs moved Lee seconded and all voted to adjourn at 5:52 PM. Dated this 19th day of November 2018.  CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.