Library Board of Trustees

Library Board of Trustees Meeting Thursday, November 15, 2018, at 3:30 p.m. Upstairs City Hall meeting room Minutes Roll Call –Emily Benvenga, Christine Davis, Josh Horak, Ron Edstrom, Randy Deibert, Larry Klarenbeek, Amber Wilde Consent Agenda Approval of previous meeting minutes – Larry moved, Ron seconded. Approved unanimously. Financial report – Randy moved to approve the financial report as submitted, Larry seconded. Approved unanimously. Discussion Items Director’s Report: State Level: Shayna and Amber attended the SDLA conference in September and brought back new ideas for programming and collections. Black Hills Library Consortium: Things are going smoothly. Some libraries are considering reciprocal borrowing between libraries. Amber has informed them that we are not looking to change our operation model until we have a better idea regarding future library funding. Local Projects: Staff members are currently working on a reorganization of the local history room to maximize the use of the space and make it a bit easier to find things. The library is also preparing to participate in the community-wide Big Ready January-March 2019. Staffing: The library is fully staffed for the first time since May. Maggie McCarty and Elizabeth Foss both began as work study pages in October. Eric Broussard is our new special collections/outreach librarian and began in October as well. Training: Eric and Amber attended a training day in Rapid City regarding programming, marketing, and teaching technology to seniors on November 1. We are heavily focused on training new staff at this time. Strategic Plan: Amber will have an update on the strategic plan that will help prepare us for a rewrite during 2019. Circulation Statistics: September 2018 Total Total Loans Renewals -------- -------- 6,033 1,523 October 2018 Total Total Loans Renewals -------- -------- 6,888 1,620 Library Board meeting time: Amber requested input on the meeting time to ensure it is working for as many members as possible. All agreed that the 3:30 meeting time worked but a couple of expressed that the second week of the month may be better than the first, and it also works better for collecting invoices. Amber will send out an Outlook invite for the next meeting. Items from the Board – Emily talked about a recent collaboration between the youth services librarian and herself at the high school. She is interested in continuing these programs for teens in order to make them more aware of the library. Randy stated that he would be requesting that the County consider appointing a member of the library board as well as an alternate to get more commissioners involved with the library. Action Items Review of Equipment Policy – Amber suggested the following edits: 5.1 Change $.05 to $.10 to reflect a recent fee change. 5.2 Drop “Public” from The Public Library. 5.4 Change $.05 to $.10 and strike “Patrons who make reservations will be given priority” as reservations are unnecessary. Emily moved to approve the Equipment Policy with the described changes, Randy seconded. Approved unanimously. Ron suggested researching the N-CIPAA referenced in the policy to ensure no changes have been made. Amber will check into it and see if any additional revisions are needed. Approval of Holiday Closures – Amber recommended the following closures to follow City policy: 2019 Holiday closures New Year’s Day January 1 (Tuesday) Martin Luther King, Jr. Day January 21 (Monday) President’s Day February 18 (Monday) Easter April 21 (Sunday) Memorial Day May 26-27 (Sunday-Monday) Independence Day July 4 (Thursday) Labor Day September 1-2 (Sunday-Monday) Native American Day October 14 (Monday) Veterans’ Day November 11 (Monday) Thanksgiving November 28-29 (Thursday-Friday) Christmas December 25 (Wednesday) Close at 5:00 on December 24 (Tuesday) New Year’s Eve Close at 5:00 on December 31 (Tuesday) These will be the closures at a minimum. If the Mayor declares administrative leave for any additional days/hours, the library will close. Chris moved that the 2019 holiday closures be approved as presented, Ron seconded. Approved Unanimously. Recommendation for Board Appointment – Kelly Kirk is reaching the end of her first term as a trustee and has expressed interest in another term. All present agreed that she should is a great asset to the board and should be recommended for reappointment. The meeting was adjourned at 4:05 p.m. Next meeting: January 10, at 3:30 p.m.