City Council

Spearfish City Council Regular Session Minutes April 4, 2022 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, April 4, 2022. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, City Engineer Mathis, City Planner Watson, Human Resource Director Mathis, Public Works Director Hinton, and Assistant Public Works Director McMahon. Klarenbeek moved, Hodgs seconded and all voted to approve the agenda. No potential conflicts of interest were noted. Public Comment – At 5:30 p.m. a time for public comment was opened and closed with no comments received. Consent Agenda – Clark moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated March 21, 2022. B. Hire the following seasonal employees effective 4/5/2022: Department Position Wage Parks Department Grace Tieszen Parks Rec & Forestry summer laborer $15.25 Levi Smith Campground Attendant $15.00 Hayden Grosz Campground Attendant $15.00 Kody Koistinen Cemetery summer laborer $15.25 Aiyana Byrd Parks Rec & Forestry summer laborer $15.00 Jacob Kreuger Cemetery summer laborer $15.00 Raymond Driesbaugh Spectator Recreation summer laborer $15.00 Rec & Aquatics Halle Parks WSI/Lifeguard $15.00 Brittany Damberg Seasonal Customer Service Assistant $14.00 Avery Middleton Lifeguard Coordinator $15.50 Tyler Huber WSI/Lifeguard $15.75 Mason Schmitz WSI/Lifeguard $15.00 Andrew Ackerman WSI/Lifeguard $15.25 Quinten Carlson WSI/Lifeguard $15.00  Amity Middleton WSI/Lifeguard $15.00 Greg Vincent Recreation Janitorial seasonal laborer $15.00 Patricia Penrose WSI/Lifeguard $15.25 Carleen Krebs WSI/Lifeguard $15.25 Nate Arnett WSI/Lifeguard $15.00 Jonah Donner WSI/Lifeguard $15.00 Items from Visitors Permit – Klarenbeek moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to waive the Spearfish School District’s $38,670.40 building permit fee for the $15,355,240 construction of the CTE building. Other Items Public Hearing – A public hearing was opened at 5:30 p.m. to consider a Pasture Lease Agreement with Swanson Ranch, LLC. No oral or written comments were received and the hearing was closed. Clark moved, Rath seconded and all voted to approve the Pasture Lease Agreement with Swanson Ranch, LLC. Public Hearing – A public hearing was opened at 5:34 p.m. to consider a Hayfield Lease Agreement with Gerard Cuka and Justin Williams. No oral or written comments were received and the hearing was closed. Clark moved, Jacobs seconded and all voted to approve the Hayfield Lease Agreement with Gerard Cuka and Justin Williams. Change Order – Hodgs moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order 1 for the Dahl Road Reconstruction and Sewer Trunkline Upsize Project for an increase of $8,311.50 (+1.45%) and adding 2 days to the project completion date. Rec Path Project – Following discussions, Hodgs moved, Clark seconded and all voted to select option 2 to split Phase 2 of the Exit 8 Community Shared Use Path into two projects and apply for an additional grant to potentially reduce budget overages. Fees – Klarenbeek moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the budgeted 2022 personnel and information technology administrative fees to be posted quarterly. Ordinance 1364 – Jacobs moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the second reading of Ordinance 1364 – An Ordinance Repealing the 2021 City of Spearfish Personnel Policy Manual and Adopting the 2022 City of Spearfish Personnel Policy Manual. Concept Plan – A public hearing was opened at 5:49 p.m. to consider Ordinance 1365 and the DRD concept plan update. Comments regarding traffic were received from resident Stan Smith. No other comments were received and the hearing was closed at 5:52 p.m. Hodgs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the second reading of Ordinance 1365 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property (change zoning from Ag to DRD on a 14-acre parcel). Additionally, Hodgs moved, Jacobs seconded and all voted to approve the DRD concept plan update. Resolution 2022-11 – Jacobs moved, Rath seconded and all voted to approve Resolution 2022-11 as follows: RESOLUTION 2022-11 A RESOLUTION TO TRANSFER REAL PROPERTY FROM THE CITY OF SPEARFISH TO SPEARFISH ECONOMIC DEVELOPMENT CORPORATION WHEREAS, the City of Spearfish has completed public infrastructure at the Sky Ridge affordable housing development and individual lots are ready for home construction. WHEREAS, pursuant to SDCL 9-27-36 and 9-54-1, the City of Spearfish will convey 11 lots to the Spearfish Economic Development Corporation for affordable housing thus serving a public purpose and encouraging and assisting in the location of new business and industry and the expansion of existing business development. NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that the following described territory be conveyed to the Spearfish Economic Development Corporation: Lot 8 of Block 1, and ten additional lots located within Block 1 through Block 6 of Sky Ridge Subdivision, being a part of Tract V-1 of Sky Ridge Subdivision, which is a part of Tract V of Elkhorn Ridge Addition, City of Spearfish, Lawrence County, South Dakota. under the terms and conditions of the Development Agreement approved on February 18, 2020 and amendment thereto approved November 1, 2021. Dated this 4h day of April, 2022 CITY OF SPEARFISH ATTEST: By:__________________________ Dana Boke, Mayor ________________________________ Michelle DeNeui, City Finance Officer (SEAL) Adopted: April 4, 2022 Published: April 9, 2022 Effective: April 29, 2022 Change Order – Klarenbeek moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order 1 for $2,217 (+5.7%) for the Ford F250 pickup previously approved for purchase from White’s Canyon Motors. Permit – Clark moved, Rath seconded and all voted to approve staff to pursue modification of the Restricted Use Site permit to allow for the disposal of animal carcasses, restricted to usage for disposal efforts performed in the course of City of Spearfish operations. Award Bid – Following discussions, Hourigan moved, Klarenbeek seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the Airport Taxilane Project to North Star Construction Inc. for a total of $517,120.73, excluding alternate 1 for a total of $38,673.20. Additionally, Jacobs moved, Hourigan seconded and all voted to authorize the application for federal assistance for this project. Proposal – Hodgs moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve HDR Engineering's proposal to complete conceptual roadway layouts and complete environmental work for the expansion of Colorado Blvd. adjacent to the Sky Ridge housing & Sports Complex at a cost not to exceed $36,040. Award Bid – Hodgs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the 2022 Crack Sealing Project to Highway Improvement, Inc. for a total of $144,309.85. Bill List – Clark moved, Klarenbeek seconded and with Clark, Hodgs, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated March 21, 2022 as follows: VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC DAHL RD SEWER TRUNKLINE UPSIZE $ 102,591.90 ADVANCED ENGINEERING & ENV SPF CRK FLDPLIN AND JKSN BLVD IMP $ 17,896.00 ALLSTATE PETERBILT CO FITTING NOZZLE ASSY $ 184.68 AMAZON CAPITAL SERVICES OFFICE SPPLY-YAKTRAX-HYDRO EQUIP $ 2,944.20 BAKER & TAYLOR VARIOUS BOOKS- LIBRARY $ 967.25 BB&T GOVERNMENTAL FINANCE WWTP 2020 BND REFI $ 186,299.13 BLACK HILLS ENERGY FEB/MARCH 2022 ELECTRICITY $ 22,087.43 BLACK HILLS CHEMICAL CORP GLOVES- CLEANING SUPPLY-TP $ 6,026.29 BLACK HILLS PIONEER SUBSCRIPTION PD $ 191.55 BLACK HILLS TITLE INC SKYRIDGE CLOSING COSTS $ 1,164.50 BOKE, DANA SDML TRAVEL MAYORS MEETINGS $ 360.60 BOMGAARS SUPPLY INC STAPLE GUN-STAPLES-WHEEL-BOOTS $ 3,604.03 JT VENTURES LLC 30 BAGS OF SOFTENER SALT REC CENTER $ 222.00 BUILDERS FIRSTSOURCE INC WOOD FOR PARKS $ 22.38 BUSH, DUSTIN TRAINING REIMBURSEMENT $ 336.00 CAPTAIN CLEAN OF THE NHILL CLEAN PATROL CAR $ 135.00 CASH-WA DISTRIBUTING CO REC CENTER SNACKS $ 1,181.40 CENGAGE LEARNING VARIOUS BOOKS- LIBRARY $ 36.58 TMT INC NYLON SCRUB BRUSHES X6 $ 377.88 CHAIN SAW CENTER STRAIGHT BOOM DIESEL $ 1,851.53 COMBINED BLDG SPECIALTIES SIGNS $ 269.00 DG INVESTMENT INTERMEDIATE PLAYBACK GYM CAMERAS INSPECT $ 400.00 DICTATION SALES & SERVICES SERVER CHASSIS-RESPONSE PKG $ 13,065.00 EQUIPMENT BLADES INC TRUCK PLOW BLADES $ 2,313.60 NEWHOUSE ENTERPRISES INC RESTOCK TISSUES CITY BUILDING $ 136.60 KNUTSON, DARREL ANNUAL CRANE & HOIST INSPECT $ 360.00 BDG INC MECHANICAL COUNTER-SPRING $ 708.65 VIEHAUSER ENTERPRISES LLC COMMERCIAL SERVICE CALL $ 584.92 THE GLASS SHOP RPLC AUTO OPERATOR EXT DOOR $ 3,224.83 GRAYBAR ELECTRIC COMPANY LIGHTING AIRPORT-FRANGIBLE W/BOLTS $ 2,110.14 GREAT WESTERN TIRE INC FLAT REPAIR X2 $ 135.00 GTI COMPANIES INC SANDSTONE STRT RPR & SEWER UPSIZE $ 123,536.23 HAWKINS INC BLEACH-AQUAHAWK-CHLORINE $ 3,361.28 HEINERT, NAKITA EMD COURSE TRAVEL REIMBURSEMENT $ 188.00 HEISLER HARDWARE DRILL BITS-FLAGS-FASTENERS-PLUGS $ 375.29 INLAND TRUCK PARTS COMPAN SHIFT COVER ASSEMBLY-GASKET $ 346.12 INTERSTATE ENGINEERING INC PLATTING SRVS TRNSFR LTS-HANSEN $ 17,473.62 TODD EMERY COLLINS JET FRENCH DRAIN ON CANYON $ 1,800.00 JOHNER GRAVEL INC 2" CLEAN ROCK $ 182.00 KNECHT HOME CENTER INC HAMMER-SLEDGE-STAPLES-TOOLS-BOLTS $ 2,855.77 KONE INC LABOR ON ELEVEVATOR CITY HALL $ 585.30 LIU - LASTING IMPRESSIONS JADE GLASS ON BASE $ 61.50 MACQUEEN EQUIPMENT, LLC DB LEATHER FD BOOTS $ 1,221.09 MENARDS AC2 GREEN TREATED WOOD $ 356.70 MERCK & CO INC HEP A AND B VACCINES $ 916.33 MID-AMERICA GOLF AND LANDS SKY RIDGE SPORTS COMPLEX PE 7 $ 436,362.08 MJ PLUMBING INC REPLACE CAST IRON WITH PVC $ 726.87 NORTHERN HILLS VENTURES IN APRIL NTWK SVCS AND 0365 SVC $ 15,911.55 MOSSET, COREY GARAGE DOOR AT AIRPORT $ 178.57 ORIGINAL WATERMEN INC LIFEGUARD SUITS $ 1,462.48 PETTY CASH PLAT MONEY REIMBURSEMENT $ 276.00 POWERPLAN CROSS AND BEARING ASSEMBLY $ 284.50 QUIK SIGNS INC LAMINATED SHEETS PARKS DEPT & W/S $ 232.06 ROMTEC, INC. 20% SKY RIDGE CMPX- BUILD SPLY SCCR $ 200,826.21 RIVERSIDE TECHNOLOGIES INC 3 DESKTOP COMPUTERS $ 2,217.00 SOUTH DAKOTA ONE CALL FEES FOR FEBRUARY 22 $ 82.95 SIMON CONTRACTORS OF SD IN 2" BALLAST-DIAMOND DRY-ROADSTONE $ 1,140.61 SOUTH DAKOTA DENR 22 WASTEWATER DISCH PRMT FEE $ 10,500.00 SOUTH DAKOTA DOT STATEWIDE BRIDGE INSPECTION $ 850.51 SPEARFISH AUTO SUPPLY WHEEL NUT-FILTERS-TUBING-PUMP-PARTS $ 3,064.59 STEC'S INNOVATIVE SAFETY S MARCH SAFETY REWARDS PROGRAM $ 633.54 STRUCTURAL DYNAMICS, LLC SPRTSPLX-SKY RIDGE $ 17,202.00 TERHARK, HUNTER EMD CERTIFCATION CRSE REIMB $ 20.00 TYLER TECHNOLOGIES INC CALL CTR CP, BL 22/23 $ 4,197.53 UNITED STATES POSTAL SERV POSTAGE BULK REFILL $ 10,000.00 WALMART CAPITAL ONE STICKY NOTES-PENS- STORAGE CONT $ 155.80 WHEELER LUMBER LLC DOME HEAD GR BOLT $ 23.60  INTEGRITY ACQUISITION LLC CORE DEPOSIT-VALVE-STARTER $ 356.54 WHITE'S QUEEN CITY MOTORS TAHOE- STEERING ISSUE $ 1,002.24 TOTAL $ 1,232,754.53 March 2022 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,553.28 1.18% $7,945.48 $607.80 1.38% City Administrator 25,494.95 3.53% 20,570.09 4,924.86 3.57% City Attorney 5,379.34 0.74% 4,461.60 917.74 0.77% Finance 33,337.91 4.61% 26,570.57 6,767.34 4.61% Human Resources 9,188.96 1.27% 7,507.20 1,681.76 1.30% Gov't Bldgs 17,064.46 2.36% 13,221.35 3,843.11 2.29% Engineering 33,768.29 4.67% 27,130.74 6,637.55 4.71% Public Safety Admin 23,131.13 3.20% 18,355.30 4,775.83 3.18% Police 139,133.92 19.25% 108,557.68 30,576.24 18.83% Fire 18,010.99 2.49% 15,554.36 2,456.63 2.70% Bldg Inspection 20,874.57 2.89% 16,515.20 4,359.37 2.86% Streets & Snow 50,440.10 6.98% 40,357.42 10,082.68 7.00% Cemetery 3,961.17 0.55% 2,959.31 1,001.86 0.51% Animal Control 4,151.78 0.57% 3,039.44 1,112.34 0.53% Recreation/Aquatic 49,260.21 6.82% 39,887.54 9,372.67 6.92% Parks 33,572.65 4.65% 27,105.75 6,466.90 4.70% Library 30,138.98 4.17% 24,093.34 6,045.64 4.18% Plan & Zone 14,221.78 1.97% 11,734.40 2,487.38 2.04% Motor Pool 13,720.11 1.90% 11,484.84 2,235.27 1.99% Wildland Fire 30,266.78 4.19% 25,517.83 4,748.95 4.43% Police Comm 44,018.78 6.09% 33,672.51 10,346.27 5.84% SAFER Grant 4,540.53 0.63% 3,669.95 870.58 0.64% Water 20,352.52 2.82% 15,920.40 4,432.12 2.76% Electric Production 16,322.11 2.26% 13,087.44 3,234.67 2.27% Sewer 19,361.49 2.68% 15,166.15 4,195.34 2.63% WWTP 30,383.16 4.20% 24,110.80 6,272.36 4.18% Solid Waste 23,372.68 3.23% 17,848.63 5,524.05 3.10% Campground 591.54 0.08% 453.95 137.59 0.08% Totals $722,614.17 100.00% $576,499.27 $146,114.90 100.00% Banking Fees February 32.66 Credit Card Fees February 4,935.42 Grand Total $727,549.59 There being no further business, Clark moved, Hourigan seconded and all voted to adjourn at 6:10 p.m. Dated this 4th day of April, 2022.  CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.