City Council

Spearfish City Council Regular Session Minutes May 2, 2022 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, May 2, 2022. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Klarenbeek, and Rath. Absent: Jacobs. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, City Planner Watson, Parks and Recreation Director Ehnes, Public Works Director Hinton, Assistant Public Works Director McMahon, Public Safety Director Rotert, Human Resource Director Mathis, and City Engineer Mathis. All stood and recited the pledge of allegiance. Statements – Clark moved, Klarenbeek seconded and all voted to approve the 2021 preliminary financial statements. Clark moved, Hourigan seconded and all voted to adjourn the old council at 5:44 p.m. DeNeui presented certificates of election and administered the oath of office to the newly elected council members Marty Clark (ward 1), Larry Klarenbeek (ward 2), and Ana Rath (ward 3). Then DeNeui presented the certificate of election and administered the oath of office to the newly elected Mayor John Senden. Mayor Senden reconvened as the newly elected common council at 5:51 p.m. Klarenbeek moved, Hourigan seconded and all voted to approve the agenda. No potential conflicts of interest were noted. Public Comment – At 5:52 p.m. a time for public comment was opened and comments were received from Randy Deibert, Lawrence County Commissioner, thanking the elected officials for their public service. No other comments were received and the public comment session was closed. Consent Agenda – Clark moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the Board of Elections and City Council regular session dated April 18, 2022. B. Approve a special malt beverage license for Spearfish Creek Wine Bar for the Black Hills Beer Run on September 11, 2022 from noon to 4:00 p.m. at the Pavilion. C. Approve eight special on-sale wine licenses for Spearfish Creek Wine Bar for the Canyon Acoustic Series every Wednesday beginning June 15 through August 3, 2022 from 4:00 p.m. to 9:00 p.m. at the City Park. D. Add Van Mettler to the Recreation and Aquatics Center volunteer list. E. Hire the following seasonal employees effective 5/3/2022: Department Position Wage  Parks Department Frank Becker Campground attendant- internship $15.00 Danny Collins Parks seasonal summer laborer $15.00 Phil Bellis Spectator recreation summer laborer $15.00 Wyatt Krebs Parks seasonal summer laborer $15.00 Rec & Aquatics Aidan Hirsch Seasonal customer service assistant $14.25 Jewel West WSI/Lifeguard $16.25 Evan Vissia Lifeguard $14.75 Elouise Adams WSI/Lifeguard $15.00 Items from Visitors Proclamation – Mayor Senden proclaimed May 9-13, 2022 as Economic Development Week in the City of Spearfish. Presentation – An information presentation was given on the redevelopment proposal located at Main and Federal Streets. No action was taken by the council. Other Items Loan – Following discussions, Hodgs moved, Hourigan seconded and with Clark abstaining from voting and Hodgs, Hourigan, Klarenbeek, and Rath voting aye, motion passed to increase the Spearfish Economic Development Corporation (SEDC) approved loan amount from $1,400,000 to $2,000,000 so that SEDC can complete up to $2,400,000 in tenant finishes, allowing the remaining 17,550 sq. ft. of office space in the Atlas Building to be leasable. Signer – Hourigan moved, Klarenbeek seconded and all voted to authorize John Senden to replace Dana Boke as an authorized signer for the City of Spearfish’s bank accounts at Well Fargo Bank, First Interstate Bank, and Pioneer Bank and Trust. License – A public hearing was opened at 6:35 p.m. to consider an application from Zac Eixenberger with Spread the Tunes for eight special malt beverage licenses every Wednesday beginning June 15 through August 3, 2022, from 4:00 p.m. to 9:00 p.m. at the City Park. No oral or written comments were received and the hearing was closed. Klarenbeek moved, Hourigan seconded and all voted to approve the application. License – A public hearing was opened at 6:36 p.m. to consider an application from Kyler Flock with Visit Spearfish, Inc for a special malt beverage license for the 605 Black Hills Classic on September 10, 2022, from noon to 4:00 p.m. at the Spearfish Lions Park. No oral or written comments were received and the hearing was closed. Hodgs moved, Rath seconded and all voted to approve the application. Transfers – Klarenbeek moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Klarenbeek, and Rath voting aye, motion passed to authorize the annual Payment in Lieu of Tax transfers of:  From 602-Water Fund 602-49300-4560 (Water-Subsidies) $102,815 603-Hydro Fund 603-49300-4560 (Hydro-Subsidies) $10,357 604-Sewer Dept 604-49300-4560 (Sewer-Subsidies) $92,155 604-WWTP Dept 604-49300-4560 (Sewer-Subsidies) $54,516 606-Airport Fund 606-49300-4560 (Airport - Subsidies) $21,629 610-Parking Fund 610-49300-4560 (Parking-Subsidies) $132 612-Solid Waste Fund 612-49300-4560 (Solid Waste-Subsidies) $14,195 615-Campground Fund 615-49300-4560 (Campground-Subsidies) $8,148 To 101-General Fund 101-39101 (Transfers In) $303,947 Transfers – Hodgs moved, Clark seconded and with Clark, Hodgs, Hourigan, Klarenbeek, and Rath voting aye, motion passed to authorize the following budgeted transfers: From 101-General Fund 101-49300-4560 (General Fund-Subsidies) $529,478 To 214-E911 Communications Fund 214-39101 (Transfers In) $529,478 (Annual support of Communications Center) From 101-General Fund 101-49300-4560 (General Fund-Subsidies) $637,423 To 606-Airport Fund 606-39101 (Transfers In) $637,423 (As budgeted for City share of AIP project costs) From 604-Sewer Fund 604-49300-4560 (Sewer-Subsidies) $500,000 To 201-Second Penny Sales Tax Fund 201-39101 (Transfers In) $500,000 (As budgeted for repayment of advance) From 201-Second Penny Sales Tax Fund 201-49300-4560 (Subsidies) $50,000 To 294-Fire Capital Fund 294-39101 (Transfers In) $50,000 (Allocation for purchase of fire equipment) Proposal – Clark moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve FMG Engineering’s proposal amendment for engineering service for the Exit 8 Area Community Path Phase 2 project at a cost of $27,150. Change Order – Following discussions, Clark moved, Rath seconded and with Clark, Hodgs, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve change order 2 for the Dahl Rd Reconstruction and Sewer Trunkline Upside Project, for an increase of $667.03 (+0.12%) due to a prevailing wage adjustment. Miller Ranch – A public hearing was opened at 6:45 p.m. to consider the Miller Ranch DRD Concept Plan and Phase 2 preliminary plat. Watson reviewed the DRD Concept Plan and the Phase 2 preliminary plat. No other comments were received and the hearing was closed. Klarenbeek moved, Hodgs seconded and all voted to approve the DRD Concept Plan update with conditions as noted in the staff report. Additionally, Hodgs moved, Rath seconded and all voted to approve the Preliminary Plat for Phase 2. Resolution 2022-16 – Clark moved, Rath seconded and all voted to adopt Resolution 2022-16 as follows: RESOLUTION 2022-16 A RESOLUTION TO DECLARE CERTAIN PERSONAL PROPERTY SURPLUS WHEREAS, the City of Spearfish is the owner of 1 Armor Express Duty Vest, model # AEXPG2-A-II, serial #2105035919, (hereinafter “Vest”); and 1 Glock Duty Weapon, model G45, serial #BUEU907, (hereinafter “Glock”); WHEREAS, the Vest & Glock are no longer suitable for the purpose for which the City of Spearfish acquired them; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Vest & Glock be declared surplus and sold according to state statues, including sale or trade. Dated this 2nd day of May, 2022. CITY OF SPEARFISH By: _________________________________ John Senden, Mayor ATTEST: ______________________________________ Michelle DeNeui Finance Officer Adopted: 5-2-2022 Published: 5-7-2022 Effective: 5-27-2022 Proposal – Hodgs moved, Rath seconded and all voted to approve Interstate Engineering’s proposal for staking and contract administration services for the 2022 Street Repair Project in the Green Acres Subdivision and the Spearfish Recreation Center parking lot at an amount not to exceed $52,560. Proposal – Rath moved, Hourigan seconded and all voted to approve American Engineering Testing Inc.’s proposal establishing hourly rates for materials testing services for the 2022 Street Repair Project in the Green Acres Subdivision and the Spearfish Recreation Center parking lot at an amount not to exceed $7,321.50. Proposal – Rath moved, Hourigan seconded and all voted to approve KLJ Engineering’s proposal for surveying, design services, bidding services, contract administration, construction observation, and material testing for the Colorado Boulevard Sanitary Sewer Trunkline Upsize Project at an amount not to exceed $24,500. Bill List – Klarenbeek moved, Rath seconded and with Clark, Hodgs, Hourigan, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated May 2, 2022 as follows: VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC DAHL RD-SWR UPSIZE PE 2 $180,526.05 AMAZON CAPITAL SERVICES CERTS,DVD,LAMP,BOOKS,REMOTE,BATTRY $7,175.00 BAKER & TAYLOR BOOKS FOR LIBRARY $1,255.96 BEE WELL CONCESSIONS REC CENTER $310.80 MOELLER, CHRIS DEAD DEER REMOVAL $60.00 BLACK HILLS ENERGY MARCH/APRIL ELECTRICITY 2022 $6,494.04 BLACK HILLS CHEMICAL CORP GLOVES,SOAP,CLEANERS $767.16 BOMGAARS SUPPLY INC BITS,BOLTS,STRAPS,SOCKETS,FASTNERS $2,947.38 BROWN, HEATH G WILDLAND KANSAS REIMBURSEMENT $560.00 CANFIELD BUSINESS INTERIOR CHAIRS FOR PUBLIC WORKS $1,062.54 CENGAGE LEARNING BOOKS FOR LIBRARY $143.93 DIVISION OF MOTOR VEHICLES LICENSE PLATE FOR VEHICLE $21.20 ELKHORN RIDGE @ FRAWLEY RA MAR 2022 TAX INCREMENT $131,579.85 NEWHOUSE ENTERPRISES INC PAPER FOR CITY HALL $489.90 FMG INC EXIT 8 PATH PROJECT PHASE 1 $704.00 GAHAGAN WOOD PRODUCTS LLC 200 FIREWOOD BUNDLES DELIVERED $800.00 GEA MECHANICAL EQUIP US IN HIGH PRESSURE GREASE $1,297.00 VIEHAUSER ENTERPRISES LLC ISSUES W FRONT DOORS REC CNTR $215.96 KEVIN GOSE WALL PACK FIXTURES $560.00 GREAT WESTERN TIRE INC REPAIR TIRES FOR NAILS AND ROD $331.95 GTI COMPANIES INC SNDSTN ST RPR SWR PRO PE 2 $28,737.90 CENTRAL PROGRAMS INC BOOKS FOR LIBRARY $1,596.59 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE X6 $8,700.00 HAWKINS INC CHLORINE, AQUAHAWK WWTP,PUMP REC $6,357.01 KARL'S INC WATER FILTER $59.96 KNECHT HOME CENTER INC REMOTE,PRUNER,HOSE,SPRYPAINT,PIPE $1,492.74 MACQUEEN EQUIPMENT, LLC DB REPAIR WATERWAY SEALS $2,310.93 MID-AMERICA GOLF AND LANDS SKY RIDGE SPRTS PE 8 $264,077.80 MIDWEST CONNECT INK-SEAL SOL-LABELS,FOLDER MACH $20,491.90 MURPHY PETROLEUM TRANSP 100 GALLONS OF USED OIL $50.00 NORTHERN HILLS VENTURES IN O365 LICENSES-NTWRK SVCS MAY $16,372.11 ONE TIME VENDORS REFUNDS-CAMPGROUND, SEWER TAP FEE $2,260.00 PETTY CASH PLAT MONEY REIMBURSEMENT $121.00 QUIK SIGNS INC BUSINESS CARDS,PLATES,SIGNS,STICKERS $1,583.12 RECREATION SUPPLY CO GOGGLES,FLIPPERS,WHISTLES FOR WP $971.38 SOUTH DAKOTA ONE CALL LOCATE FEES FOR MARCH $132.30 SD NARCOTICS OFFICERS' ASS HOFFMAN NARCOTICS REGISTRTION $50.00 SEGUIN, MAKYAH WILDLAND KANSAS REIMBURSEMENT $560.00 SIMON CONTRACTORS OF SD IN DMND DRY,INFIELD MATERIAL,ROADSTNE $2,308.77 JASON NELSON RADAR,CONSOLE,MIC,SPOTLIGHT REPAIRS $3,393.13 SPEARFISH LUMBER CO HEM FIR 2X4X12 $160.70 SPRIGLER, KAYLA MILEAGE FOR SOR CONFERNCE $10.92 SUNSHINE TOWING TOW REQUEST FOR PD $392.50 SWISHER, KAIJA MILEAGE AND LUNCH SOIA CONF $24.92 TURBIVILLE INDUSTRIAL ELEC VERT PUMP MOTOR INSPECT RPR $812.64 TYLER TECHNOLOGIES INC MAY ONLINE SERVICES $166.00 VESSCO INC BOTTOM HY Q SEAL,VOGELSANG,BUFFER $554.14 WALMART CAPITAL ONE BATTERIES-FILTERS-OFFICE SPPLY $185.21 WERNER III, DONALD C WILDLAND KANSAS REIMBURSE $560.00 WHEELER LUMBER LLC JORGENSON BRIDGE REPAIR $5,695.00 INTEGRITY ACQUISITION LLC FIRE DEPT-KIT $83.62 WILLIAMS & ASSOCIATES BAND SHELL WORK,MEIER PROP REVIEW $10,840.00 SPECTER INSTRUMENTS SOFTWARE LICENSE FOR WWTP $660.00 $719,075.01 April 2022 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,550.81 1.18% $7,945.48 $605.33 1.37% City Administrator 13,914.90 1.91% 11,197.60 2,717.30 1.93% City Attorney 16,225.29 2.23% 13,384.80 2,840.49 2.31% Finance 33,407.43 4.59% 26,651.27 6,756.16 4.60% Human Resources 9,187.34 1.26% 7,507.20 1,680.14 1.30% Gov't Bldgs 17,298.29 2.38% 13,419.27 3,879.02 2.32% Engineering 33,783.27 4.64% 27,153.85 6,629.42 4.69% Public Safety Admin 23,149.61 3.18% 18,388.64 4,760.97 3.18% Police 150,851.19 20.74% 120,805.41 30,045.78 20.86% Fire 22,112.55 3.04% 19,747.93 2,364.62 3.41% Bldg Inspection 20,814.09 2.86% 16,515.20 4,298.89 2.85% Streets & Snow 51,567.86 7.09% 40,624.60 10,943.26 7.02% Cemetery 2,174.53 0.30% 1,634.01 540.52 0.28% Animal Control 4,227.37 0.58% 3,110.01 1,117.36 0.54% Recreation/Aquatic 51,658.16 7.10% 42,177.30 9,480.86 7.28% Parks 33,305.46 4.58% 26,995.23 6,310.23 4.66% Library 30,313.68 4.17% 24,266.29 6,047.39 4.19% Plan & Zone 14,218.84 1.95% 11,734.41 2,484.43 2.03% Motor Pool 10,820.35 1.49% 8,933.40 1,886.95 1.54% Wildland Fire 27,238.55 3.74% 18,293.91 8,944.64 3.16% Police Comm 38,856.03 5.34% 29,154.71 9,701.32 5.03% SAFER Grant 4,510.81 0.62% 3,676.28 834.53 0.63% Water 19,844.55 2.73% 15,438.98 4,405.57 2.67% Electric Production 16,604.23 2.28% 13,375.23 3,229.00 2.31% Sewer 18,608.35 2.56% 14,504.38 4,103.97 2.50% WWTP 30,168.79 4.15% 23,960.94 6,207.85 4.14% Solid Waste 23,359.08 3.21% 17,916.52 5,442.56 3.09%  Campground 664.11 0.09% 557.77 106.34 0.10% Totals $727,435.52 100.00% $579,070.62 $148,364.90 100.00% Banking Fees March 58.01 Credit Card Fees March 5,461.04 Grand Total $732,896.56 There being no further business, Clark moved, Hourigan seconded and all voted to adjourn at 6:54 p.m. Dated this 2nd day of May, 2022. CITY OF SPEARFISH By:_________________________________ John Senden, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.