City Council

Spearfish City Council Regular Session Minutes October 3, 2022 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, October 3, 2022. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hourigan, Jacobs, and Rath. Absent: Hodgs and Klarenbeek. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director Broyles, City Planner Kapsa, Parks and Recreation Director Ehnes, and Assistant Public Works Director McMahon. All stood and recited the pledge of allegiance. Hourigan moved, Jacobs seconded and all voted to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:32 p.m. a time for public comment was opened and comments were received from Jim Gwynn regarding medical cannabis dispensary licenses in Spearfish. No further comments were received. Consent Agenda – Clark moved, Jacobs seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated September 19, 2022. B. Approve the treasurer’s report dated August 31, 2022. C. Proclaim October 15, 2022, as White Cane Safety Day. D. Proclaim October 3, 2022, as World Habitat Day. Other Items Final Project – Clark moved, Hourigan seconded and with Clark, Hourigan, Jacobs and Rath voting aye, motion passed to approve the final, under/over Change Order #4 Dahl Road Reconstruction & Sewer Trunkline Extension Project, totaling a decrease of $1,320.06 and approve the Certificate of Final Completion and Acceptance setting October 3, 2022, as the date the 2-year warranty begins. License – A public hearing was opened at 5:38 p.m. to consider an application from Ali Eddy with Sawyer Brewing Co. for a retail (on-off sale) malt beverage & SD farm wine license located at 2537 Yukon Place. No oral or written comments were received and the hearing was closed. Clark moved, Jacobs seconded and all voted to approve the license application. Agreement – Jacobs moved, Clark seconded and all voted to approve the State Financial Assistance Agreement for the airport AIP Taxilane project (#3-46-0065-031-2022) and authorize the mayor to sign all documents necessary for the administration and execution of the grant. Agreement – Clark moved, Hourigan seconded and all voted to approve the State Financial Assistance Agreement for the airport Taxilane project Bipartisan Infrastructure Law funding (3-46- 0065-032-2022) and authorize the mayor to sign all documents necessary for the administration and execution of the grant. Ordinance 1374 – Jacobs moved, Hourigan seconded and all voted to approve the first reading of Ordinance 1374 – An Ordinance Adopting the Revisions to the City of Spearfish Personnel Policy Manual. Naming – Clark moved, Jacobs seconded and all voted to approve the naming of the new section of rec path as “The Sawmill Community Path”. Change Order – Jacobs moved, Hourigan seconded and with Clark, Hourigan, Jacobs, and Rath voting aye, motion passed to approve Change Order #4 for the Sandstone Hills Street Repair & Sewer Upsize Project with an increase of $137,005.00. Change Orders – Clark moved, Jacobs seconded and with Clark, Hourigan, Jacobs, and Rath voting aye, motion passed to approve Change Order #1 and Change Order #2 for the 2022 Annual Pavement Maintenance Project with an increase of $12,878.18 and revise the final completion date to October 18, 2022. 2023 Positions – Clark moved, Jacobs seconded and with Clark, Hourigan, Jacobs, and Rath voting aye, motion passed to approve early hiring of two 2023 funded FTEs in Public Works: Mechanic and Street Technician. Bill List – Clark moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to approve the bill list dated October 3, 2022 as follows: VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC DAHL RD SWR UPSIZE PE 5 FINAL $64,176.16 AMAZON CAPITAL SERVICES KEYBOARDS-PAPER-SUPPLIES $6,004.30 AVENZA SYSTEMS INC RENEW SUBSCRIPTION MAPS PD $949.00 BAKER & TAYLOR BOOKS LIBRARY $1,588.13 BB&T GOVERNMENTAL FINANCE REFI BOND PRINCIPAL & INTEREST $186,299.13 BECK'S NURSERY CORP DOG PARK REVAMP/SPARTAN $484.39 MOELLER, CHRIS AUGUST ROADKILL DISPOSAL $300.00 BLACK HILLS ENERGY AUG/SEPT 2022 $43,765.53 BHSU STUDENT FINANCIAL SER TUITION SAFER GRANT FD $1,500.00 BLACK HILLS CHEMICAL CORP SOAP AND WIPE REFILL-BATH TIS $1,122.48 BOMGAARS SUPPLY INC CASTERS-TIRES-DRILL BIT-BLADE $1,062.83 BORDER STATES INDUSTRIES I SEAL-FUSE PULLER-ENTRY $152.69 CASPER COMMUNITY COLLEGE TUITION REIMBURSEMENT SAFER $3,000.00 CENGAGE LEARNING BOOKS LIRBARY $445.00 TRITECH SOFTWARE SYSTEMS PSPRO SOFTWARE $16,932.86 CLAUSER MACHINE WORKS MACHINE SLOTS IN BAR HYDRO $2,921.07 WILLIAM J MEIROSE SAFETY STAND DOWN PRESEN $600.00 DAKOTA REDI-MIX, INC SKY RIDGE SUBDIVISON PH 2 PE3 $310,265.09 ELKHORN RIDGE @ FRAWLEY RA AUG 2022- TAX INCREMENT $5,224.01 ENTENMANN-ROVIN LEATHER BADGE CASE $53.50 FOTH INFRASTRUCTURE & ENVI EAST LOW ZONE WTR IMPROVMNT $4,266.73 GREAT WESTERN TIRE INC TIRES- TIRE DISPOSAL $1,744.49 GTI COMPANIES INC PVMNT MNT GRN ACR-SWR UPSIZE $427,789.40 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $3,000.00 HAWKINS INC CHLORINE CYLINDERS WWTP $110.00 HEISLER HARDWARE COUPLING PVC-BLADE-PAINT $1,054.73 HIGHWAY IMPROVEMENT INC 2022 CRACK SEALING $46,378.68 INTERSTATE ENGINEERING INC CO BLVD CHIP SEAL-PATCHING-CVT $21,707.93 KETEL THORSTENSON LLP FINAL BILLING FOR AUDIT $2,860.13 CHARLES G KING JR MILLER LAND EXCHANGE $3,000.00 KONE INC ELEVATOR JACK PACKING ISSUE $4,379.00 MACQUEEN EQUIPMENT, LLC DB RESEALPUMP ON TENDER FD $1,259.40 MATTHEWS INTL CORP POST -PLAQUE ROSE GARDEN $180.44 MONTANA-DAKOTA UTILITIES 8/9 - 9/7 NATURAL GAS $8,658.56 MEREDITH SERVICES CO INC WATER MAIN REPAIR $4,582.94 MID-AMERICA GOLF AND LANDS SKY RIDGE SPORTS COM PE 14 $225,683.23 MIDCONTINENT TESTING LABS, WATER TESTING FOR AUG 2022 $420.00 MONEY MOVERS FEES FOR REC CENTER 7/1-7/31 $20.00 MUNICIPAL PIPE TOOL CO. LL SANITARY SWR CIPP LINING PE 2 $512,108.64 MURPHY PETROLEUM TRANS REMOVE OIL AND ANTIFEEZE RUS $150.00 NORTHERN HILLS VENTURES IN NETWORK ADMIN-0365 LICENSE $19,160.09 ONE TIME VENDORS CHARLOTTE DREWS:CAMP REFUND $1,165.00 OSTER CONSULTING LLC PROF DEVELOPMENT SEMINAR $5,000.00 PAISLEY, TOM ICC CONF PAISLEY $196.00 QUADIENT FINANCE USA, INC CHARGE FOR POSTAGE $1,014.83 QUIK SIGNS INC NAME PLATES-911 POSTER-REC $3,772.31 RIVERSIDE TECHNOLOGIES INC 4 MONITORS $1,260.00 SACRISON ASPHALT INC ASPHALT MTN SHDWS MANHOLE $3,142.26 SACRISON PAVING INC LARIAT ASPHALT PATCHING $12,185.46 SOUTH DAKOTA ONE CALL MESSAGE FEES FOR AUGUST $247.80 SDML SDML CONF REG X 6 $600.00 SDRS SPECIAL PAY PLAN HANSON-PARTICIPANT FEE $45.00 SPEARFISH ECON DEVELOPMENT DRAW 2 ON ATLAS FACILITY $350,000.00 SIMON CONTRACTORS OF SD IN WWTP GRAVEL $364.09 SOUTH DAKOTA DOT TA REC PATH PH 1 PROJECT $181,089.05 SOUTH DAKOTA DOT RUBBLE/CAMP $16.00 SOUTH DAKOTA HISTORICAL SO SOUTH DAKOTA HISTORICAL SOC $55.00 STRUCTURAL DYNAMICS, LLC SPORTS PLEX SKY RIDGE MAINT BL $6,104.50 SUPERIOR SANITATION LLC PORTABLE RESTROOMS RENTAL $512.00 SYSCO FOOD SERVICES OF MT REC CENTER CONCESSIONS $519.23 TURBIVILLE INDUSTRIAL ELEC MOTOR INSPECTION WWTP $539.06 WALMART CAPITAL ONE CLOCKS-VOL SNACKS- $185.71 INTEGRITY ACQUISITION LLC MOULD AND KITS-HITCH FOR LIFT $1,138.98 WHITE'S QUEEN CITY MOTORS SENSOR-INSULATOR $96.93 TOTAL $2,504,609.77 September 2022 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,553.28 1.11% $7,945.48 $607.80 1.28% City Administrator 19,869.53 2.57% 16,128.00 3,741.53 2.59% City Attorney 11,121.50 1.44% 9,190.40 1,931.10 1.48% Finance 32,769.97 4.25% 26,491.21 6,278.76 4.25% Human Resources 9,445.32 1.22% 7,732.80 1,712.52 1.24% Gov't Bldgs 15,797.73 2.05% 12,098.58 3,699.15 1.94% Engineering 33,483.82 4.34% 26,900.23 6,583.59 4.32% Public Safety Admin 23,886.45 3.10% 19,021.45 4,865.00 3.05% Police 139,561.71 18.09% 105,867.96 33,693.75 17.00% Fire 12,706.86 1.65% 11,089.80 1,617.06 1.78% Bldg Inspection 21,402.33 2.77% 17,009.61 4,392.72 2.73% Streets & Snow 97,818.97 12.68% 80,866.40 16,952.57 12.99% Cemetery 8,904.92 1.15% 7,417.69 1,487.23 1.19% Animal Control 4,235.30 0.55% 3,112.92 1,122.38 0.50% Recreation/Aquatic 65,810.44 8.53% 56,583.98 9,226.46 9.09% Parks 38,937.89 5.05% 32,210.98 6,726.91 5.17% Library 31,014.26 4.02% 24,873.49 6,140.77 3.99% Plan & Zone 13,811.88 1.79% 11,960.56 1,851.32 1.92% Motor Pool -18,249.50 -2.36% -16,064.46 -2,185.04 -2.58% Wildland Fire 9,213.02 1.19% 9,360.77 -147.75 1.50% Police Comm 43,631.63 5.65% 33,104.14 10,527.49 5.32% SAFER Grant 6,105.44 0.79% 4,505.23 1,600.21 0.72% Water 22,337.08 2.89% 17,628.00 4,709.08 2.83% Electric Production 26,314.45 3.41% 23,198.30 3,116.15 3.73% Sewer 20,904.57 2.71% 16,525.16 4,379.41 2.65% WWTP 34,045.96 4.41% 27,352.71 6,693.25 4.39% Solid Waste 28,566.02 3.70% 22,535.79 6,030.23 3.62% Campground 9,685.24 1.26% 8,116.40 1,568.84 1.30% Totals $771,686.07 100.00% $622,763.58 $148,922.49 100.00% Banking Fees August 34.81 Credit Card Fees Sept. $12,621.74 Grand Total $784,307.81 Mayor Senden recognized and thanked the ‘local heroes’ of the Police, Fire and EMS within Spearfish. Administrator McFarland noted the SDML Conference is this week and many staff will be in attendance. Director Broyles noted repairs on the Young Well have started and many thanks were given to Assistant Public Works Director McMahon for keeping public works operating during the recent transitions. Added or Adjusted Salaries CDL Employee Name Position Wage Stipend Effective Date Cormier, Kaylee Recreation Assistant- PT $15.91 9/6/2022 Kapsa, Marlo Planning Director $44.88 9/26/2022 Punt, Jacob Recreation Assistant- PT $15.91 9/6/2022 Damberg, Brittany Customer Service Assistant- PT $15.91 9/18/2022 Dittus, Dean Parks Facilities Maintenance Tech - PT $17.56 10/3/2022 Barrie, Mike Street/Solid Waste Superintendent $35.93 $3.00 9/18/2022 There being no further business, Clark moved, Hourigan seconded and all voted to adjourn at 5:53 p.m. Dated this 3rd day of October, 2022. CITY OF SPEARFISH By:_________________________________ John Senden, Mayor Attest: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.