City Council

Spearfish City Council Special Session Minutes December 28, 2022 4:15 p.m. The Spearfish City Council met at 4:15 p.m. on Wednesday, December 28, 2022. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Klarenbeek, and Rath. Absent: Hourigan and Jacobs. Also present: City Administrator McFarland, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director Broyles, City Planner Kapsa, Assistant City Planner Bergstrom, Parks and Recreation Director Ehnes, and PW Administrative Assistant Porter. All stood and recited the pledge of allegiance. Klarenbeek moved, Hodgs seconded and all voted to amend the agenda to add item under finance for supplementing the 2022 budget for grants and changing item 10 c to a five-year term. Hodgs moved, Klarenbeek seconded and all voted to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 4:17 p.m. a time for public comment was opened and closed with no comments being received. Other Items Ordinance 1375 – Clark moved, Hodgs seconded and with Clark, Hodgs, Klarenbeek, and Rath voting aye, motion passed to approve the final second reading of Ordinance 1375 – An Ordinance Supplementing the 2022 Appropriations Ordinance No. 1344 of the Code of Ordinances, City of Spearfish, South Dakota. Contingency – Klarenbeek moved, Hodgs seconded and all voted to approve the following year- end contingency fund budget transfers: From: 101-41150-4510 Contingency $90,000 To: 101-48110-4340 Machinery & Equipment $45,000 101-48110-4251 Repair of Vehicles $45,000 Write-offs – Clark moved, Klarenbeek seconded and all voted to write-off the following listing of utility accounts as uncollectible: Amount Reason $32.88 Deceased $7.61 Uncollectable, below min collections balance $11.79 Uncollectable, below min collections balance $9.44 Uncollectable, below min collections balance Transfers – Klarenbeek moved, Hodgs seconded and all voted to approve the following transfers between funds:  From 101-General Fund 101-49300-4560 (General Fund-Subsidies) $151,000 To 201-Second Penny Sales Tax Fund 201-39101 (Transfers In) $151,000 (cover residual expenses before closing fund) From 603-Hydro Electric Fund 603-49300-4560 (Transfers Out) $175,000 To 606-Airport Fund 606-39101 (Transfers In) $175,000 (cover fund until federal grants come in) From 293 - Spearfish Creek Restoration Fund 293-49300-4560 (Transfers Out) $68,000 603- Hydro Electric Fund 603-39101 (Transfers In) $68,000 (close fund per auditors, use restricted fund balance in hydro for creek funds) License – A public hearing to consider an application from Roger Riley of Winnies Chocolates & Desserts for a retail (on-off sale) wine and cider license located at 806 N. Main Street was opened at 4:24 p.m. and closed with no comments being received. Clark moved, Klarenbeek seconded and all voted to approve the license. Grant Supplement – Hodgs moved, Klarenbeek seconded and all voted to supplement the 2022 210-Library Gift Fund, minor tools budget (210-45510-4265) for a $25,000 grant awarded. Bid Award – Hodgs moved, Klarenbeek seconded and with Clark, Hodgs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the 2023 Snow Removal Services – Zone B Project to A&L Contractors, LLC. Bid Award – Hodgs moved, Klarenbeek seconded and with Clark, Hodgs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the 2023 Snow Removal Services – Zone C & D Project to Plains Midwest, LLC. Amendment Proposal – Hodgs moved, Klarenbeek seconded and with Clark, Hodgs, Klarenbeek, and Rath voting aye, motion passed to approve HDR Engineering’s amendment proposal for Contract Administration Services for the Exit 17 Sports Complex Preliminary and Final Design Project at a cost of $50,440. Bill List – Clark moved, Hodgs seconded and with Clark, Hodgs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated December 28, 2022 as follows: VENDOR DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC BACKGROUND CHECKS X 2 $55.00 A & B WELDING SUPPLY CO COMPRESSED GAS, HELMET, GLASSES $459.59 A & L CONTRACTORS LLC SNOW REMOVAL SERVICES $7,155.00 ACPA- SD CONCRETE CONFEREN ACPA- SD CONCRETE CONFERENCE $600.00 ADOBE INC. SOFTWARE $220.87 ADVANCED BUILDERS INC NEW DOOR AT CAMPGROUND $1,735.72 ADVANCED ENGINEERING & ENV FLOODPLAIN ENG 10-22-12/22 $12,474.00 AMAZON CAPITAL SERVICES BOARDS, TVS, PAPER, BOOKS,TERMINAL $2,657.72 APPLIED CONCEPTS INC RADIO REPAIR $66.51 BAKER & TAYLOR BOOKS $2,429.27 BEST WESTERN BLACK HILLS L LODGING FOR PLOWERS AND STAFF $1,026.20 BLACK HILLS ENERGY ELECTRICTY 11/15-12/15 $4,960.21 BLACK HILLS CHEMICAL CORP CITRUS CLEANER, DISINFECTANTING $169.80 BLACK HILLS PIONEER HISTORIC PRES PAINT GRANT AD $20.09 BLACK HILLS URGENT CARE LL FD PHYSICALS $1,250.00 CLARK EQUIPMENT TOOLCAT B4RC12161, SNOW BLOWER $45,620.52 BOMGAARS SUPPLY INC KEROSENE,HEATERS,PARTS,BOOTS,STABIL $5,540.01 BTOD.COM DESKS FOR PW STAFF X 3 $8,279.20 BUTTE ELECTRIC COOP ELECTRIC 10/27/22-11/26/22 $47,921.06 CAMPBELL SCIENTIFIC INC ORING,PUMP,CONTROLLER,VALVE $3,407.44 VISUAL WORKS INC ONLINE RESERVATION FEES NOV $124.00 AINSWORTH AUTO PARTS LLC O-RINGS, BATTERY $135.32 CENGAGE LEARNING BOOKS $368.22 CITY OF WHITEWOOD K9 PATROL VEHICLE 2017 FORD EXPLOR $25,000.00 CLIMATE CONTROL SYSTEMS & 2022 EMS AGREEMENT/PREV MAINT $5,005.00 CMC EQUIPMENT & TRAINING HARNESS FOR RADIOS X 3 $321.00 COCA-COLA BOTTLING CO SODA FOR CONCESSIONS, COFFEE $1,878.50 DG INVESTMENT INTERMEDIATE 2022 SUERVER UPGRADE PROJ FINAL $8,346.04 CORE & MAIN OMNI METERS,FLANGES,BOLTS/NUTS $3,092.00 CREEKSIDE DEVELOPMENT LLLP NOV22 INCREMENT REC DEC22 $8,699.26 CRESCENT ELECTRIC SUPPLY REPAIRS $1,065.68 CROELL INC REPAIR COLLEGE LN AND W OLIVER ST $390.50 CUMMINS SALE AND SERVICE REPAIRS/GENERATOR CHECKS $6,193.21 DAKOTA ASPHALT PAVEMENT A ASPHALT CONF REG X 3 $150.00 BEGG BOROUGH STEEL LLC LIGHT TOWER,LOADER,HEATER RENTALS $1,330.97 DAKOTA PUMP INC COLLEGE WELL FLUORIDE SIGNAL REPAIR $437.50 DAKOTA SUPPLY GROUP VFD STARTUP SERVICE CALL $8,822.00 DEALERSHIP CLOSEOUTS EQUIPMENT MOTORPOOL $499.00 DIVISION OF MOTOR VEHICLES TITLE & REGISTRATION FOR TRUCK $24.20 DREAM FOREVER PHOTOGRAPHY, HISTORIC PRES HOME PHOTOS $750.00 E BAY REPAIR PARTS HYDRO $257.00 EB ICE RESCUE TECHNIC ICE RESCUE EQUIPMENT $427.60 ECOLAB PEST ELIMINATION RODENT PROGRAM SPRAYING $74.15 ELEMENT WEST DES MOINES HOTEL FOR TRAINING $778.40 ELEVATE RAPID CITY HOUSING STUDY $12,000.00 ELKHORN RIDGE @ FRAWLEY RA NOV22 TIF1 INCREMENT REC DEC22 $4,890.53 EVIDENT INC SECUIRTY BAGS $160.72 FIB-AP PURCHASE CARDS DEC YEND PCARD CHARGES, $184,773.64 EDDIE'S TRUCK CENTER PARTS/ SILENOID/RADIATOR/FILTERS $1,912.99 FORTIN TRUCKING & EXCAVATI SNOW HAULING $3,965.00 FRANCIES FLOWERS AND GIFTS PLANT FOR FUNERAL $98.95 VIEHAUSER ENTERPRISES LLC MAYOR/PSD DOOR $3,499.15 GRAINGER INC SUMP PUMP $215.78 GREAT WESTERN TIRE INC TIRE REPAIRS AND TIRES $1,651.17 GUARDIAN ALLIANCE TECHNOLO BACKGROUND CHECKS $102.00 HAWKINS INC CHLORINE CYLINDERS X 16 $160.00 HDR ENGINEERING INC SWR MSTRPLN,COL BLV,SKYRDG,SANDSTN $70,250.63 HEISLER HARDWARE CABLE TIES,FASTNERS,MOP,VALVE,CLEANR $412.87 HILLS INTERIORS INC CARPET TILES $1,570.07 HOFMANN, STEVEN PER DIEM - LET 12/20-12/23 $92.00 HOLIDAY INN HOTEL IN SIOUX FALLS 12/17/22 $240.18 HUSKER PROPERTIES LLC FUEL DIESEL UNIT 56 $125.03 INTERSTATE ENGINEERING INC CA 2022 STREET IMPROV PROJ;SURVEY PTS $13,561.76 JENNER EQUIPMENT CO REPAIR PARTS, CYLINDER $4,285.67 JJS GLOBAL VENTURES INC SAFETY EQUIPMENT $792.00 KANDYBIKES VINYL FROST COVERS X 2 $100.00 KDV INC HAULING SNOW $3,965.00 WASTE CONNECTIONS OF SD IN RECYCLING BINS AT RUS $1,000.00 CATON, NICHOLAS DEPT HEAD HOLIDAY MEAL $305.68 KLJ SOLUTIONS HOLDING CO CA/CO TAXILANE PROJ, TERMINAL ENG $14,222.99 KNECHT HOME CENTER INC PARTS/LIGHTS/PAINT/NUTS/PROPANE $1,408.04 KTM DESIGN SOLUTIONS, INC. NORTH AVE PROJ ENG $65,049.07 LAW ENFORCEMENT SUPPLY ABANDONED VEH LABLES X 500 $152.00 LAWRENCE COUNTY REGISTER DEED $3.00 LEAVITT COMMUNICATIONS, LL HARDWIRE DC CORD KIT $334.50 LOU'S GLOVES INC LATEX EXAM GLOVES $214.00 MAINLINE CONTRACTING INC PE4 ELKHORN LIFT SCHED A SCHED C $302,132.69 MID-AMERICAN RESEARCH CHEM DISINFECTANT,DEGREASER,SCREENS $624.92 MONTANA-DAKOTA UTILITIES 11/4 - 12/6 NATURAL GAS $13,326.03 MID-AMERICA GOLF AND LANDS PAY EST 16 COMPLEX 10/22-12/19 $146,429.37 MIDAMERICA BOOKS BOOKS $514.95 MIDCO CABLEINTERNET CG,HYDRO,APORT 12/1-31 $1,091.99 MONUMENT HEALTH DRUG TESTS $170.00 NORTHWEST PIPE FITTING CO NUT, SLOTED HALF, CONNECTOR $176.60 NVFC REGIONAL WILDLAND SYM WILDLAND SYMPOSIUM X 2 $258.00 PRO WINDMILL INC PEST SERVICE $927.00 PETTY CASH POSTAGE,MEALS,SUPPLIES $391.65 PIZZA RANCH PIZZA FOR DARE $161.25 PLAINS MIDWEST LLC SNOW REMOVAL $3,360.00 POWERPLAN THERMOSTATS $125.40 PRECISION MECHANICAL LLP WASTE DISPOSAL AT RUS $1,080.00 QUADIENT FINANCE USA, INC POSTAGE REFILL $1,300.00 ROSENAU, SAMANTHA TRAINING MEALS 12/11-12/18 $298.00 RUSHMORE COMMUNICATION INC INSTALL RADIO FD TRUCK $240.96 S&S BUILDERS LLC PR 7&8 SKY RIDGE PH 2 MAINT BUIL $268,828.92 SAFEWAY STORM FOOD FOR PLOWERS,CONCESSIONS $260.19 SANFORD HEALTH OCCMED DRUG TESTS $197.00 SANITATION PRODUCTS INC JOYSTICK $2,416.08 SOUTH DAKOTA NEWSPAPER ASS STATEWIDE CLASSIFIEDS $1,134.00 SDSPLS CONVENTION REG-REILING $230.00 SERVALL TOWEL & LINEN RENTAL $1,024.62 VIVI BENE INC NEW TIMER AT ICE RINK $337.23 SPEARFISH AUTO SUPPLY AIRCOMPRESSOR/BATTERIES/NOZZLES $10,154.19 SPEEDY MART INC PREMIUM FUEL UTV $41.46 STRUCTURAL DYNAMICS, LLC CA FOR SKY RIDGE MAINT BUILD $5,335.95 SURF FOUNDATION STEAM HOLIDAY PART TICKET $50.00 BICE-TAYLOR DRILLING INC YOUNG WELL REPAIRS $1,045.00 THE UPS STORE #5137 SHIPPING $33.66 THOMSON REUTERS WEST WEST LAW SUBSCRIPTION $442.89 TIESZEN, BEN STAFF MEAL REIMBURSEMENTS $116.92 TRUECLEAN CARPET AND JANIO CLEAN PAVILION - HOLIDAY EVENT $265.00 USA BLUE BOOK FLUORIDE REAGENT $129.71 USA TODAY USA TODAY SUBSCRIPTION $30.74 VARIOUS FUEL VENDORS FOR T FUEL FOR TRAVEL/TRAINING $559.61 CLARITY TELECOM LLC PHONE/INTERNET 11/16-12/15 $4,544.55 VERIZON WIRELESS 10-24-22 - 11-23-2022 WIRELESS $4,733.25 VERMEER HIGH PLAINS BEARINGS,SPINDLE,HUB $1,328.83 WALL STREET JOURNAL WALL STREET JOURNAL SUBSCRIPTI $49.99 WALMART CAPITAL ONE BATTERIES,SUPER COMBO SET,FOOD,INK $223.11 WALMART.COM CHAIRS PW STAFF,FOOD FOR STORM,DARE $1,322.16 WATER SYSTEM DRILLING, INC PE3 IRRIGATION WELL11-20/12-17 $66,724.40 WESTERN COMMUNICATIONS BATTERY X 6 $873.60 YOURMEMBERSHIP.COM, INC RECRUITMENT PKG-BLD OFFICIAL $699.00 TOTAL $1,272,699.41 Library Board – Klarenbeek moved, Clark seconded and all voted to reappoint Christine Davis and Julie Gardner to the Library Board of Trustees for three-year terms ending December 31, 2025. Parks Advisory Board – Clark moved, Hodgs seconded and all voted to reappoint Justin Griffith, Sam Holden and Charlie Neilson to the Parks Advisory Board for three-year terms ending December 31, 2025. Planning Commission – Hodgs moved, Klarenbeek seconded and all voted to reappoint Greg Kruskamp to the Planning Commission for a five-year term ending December 31, 2027. There being no further business, Clark moved, Hodgs seconded and all voted to adjourn at 4:35 p.m. Dated this 28th day of December, 2022.  CITY OF SPEARFISH By:_________________________________ John Senden, Mayor Attest: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.