City Council

Spearfish City Council Regular Session Minutes April 3, 2023 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, April 3, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: none. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director Broyles, City Planner Kapsa, Parks and Recreation Director Ehnes, and Assistant Public Works Director McMahon. All stood and recited the pledge of allegiance. Clark moved, Rath seconded, and all voted to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened and closed with no comments being received. Consent Agenda – Clark moved, Hodgs seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated March 20, 2023. B. Approve an application from the Holiday Inn for a special on-sale liquor license for a wedding on June 17, 2023 from 5:00 p.m. to midnight at the Tretheway Pavilion. C. Approve an application from the Spearfish Chamber of Commerce for a special malt beverage and on-sale wine license for Taste of Spearfish on April 24, 2023 from 5:00 p.m. to 8:00 p.m. at the Tretheway Pavilion. Other Items Resolution 2023-10 – Klarenbeek moved, Hourigan seconded and all voted to approve Resolution 2023-10 as follows: RESOLUTION 2023-10 A RESOLUTION OF INTENT TO ENTER INTO A PASTURE LEASE AGREEMENT FOR CERTAIN CITY PROPERTY AT THE MCLAUGHLIN SAWMILL WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and WHEREAS, the Common Council of the City of Spearfish intends to enter into a pasture lease agreement with Swanson Ranch, LLC to lease portions of city property at the McLaughlin Sawmill, and WHEREAS, a copy of such lease agreement is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on April 17, 2023. Dated this 3rd day of April, 2023. CITY OF SPEARFISH (Seal) By: ____________________________ John Senden, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Adopted: April 3, 2023 Published: April 7, 2023 Effective: April 27, 2023 Skate Park – Public comments were received from Cody Klein and Nate Arnett regarding the proposed skate park designs and support for design option one. Following discussions, Hourigan moved, Hodgs seconded, and all voted to approve concept design one (an approximately 8,800 square feet design to be placed on the lower field at Spartan Park) for the new proposed skate park. Contract – Clark moved, Hourigan seconded and all voted to approve the Playground Renovation Contract for the Rocket Ship Playground at Evans Park. Change Order – Hodgs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order #2 for the Sky Ridge Sports Complex Project for an increase of $307,753.38 bringing the total cost to $10,177,854.69. Proposal – Clark moved, Klarenbeek seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Interstate Engineering’s proposal for engineering services for the East Main Alley Waterline replacement Project at a cost not to exceed $8,740. Bill List – Clark moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated April 3, 2023, as follows: VENDOR NAME DESCRIPTION AMOUNT A & L CONTRACTORS LLC SNOW REMOVAL-DIG WATER LINES $5,518.38 LAUREN ALBRECHT REFING 3 ON 3 $312.50 AMAZON CAPITAL SERVICES PAPER-FAUCET-LIBRARY SUPPLIES- $3,483.33 BAKER & TAYLOR CD PROCESSING-BOOKS FOR LIBRARY $1,762.47 BLACK HILLS ENERGY FEB/MAR 2023 BHE BILL $12,815.85 BLACK HILLS & BADLANDS TOU BH VACATION GUIDE $360.00 BLACK HILLS CHEMICAL CORP SYNTHETIC SMALL GLOVE-CLN SUPPLIES $1,231.06 BLACK HILLS PIONEER PD SUBSCRIPTION 2023 YEARLY $191.55 BOMGAARS SUPPLY INC DRILL-MAGNET-FASTENER-GLOVES $2,689.17 BORDER STATES INDUSTRIES I LOCKING EXTRA DUTY-COVER BOX $123.46 CAPTAIN CLEAN OF THE NHILL DETAIL PD TRANSPORTATION $155.00 CASH-WA DISTRIBUTING CO REC CENTER CONCESSIONS $2,383.99 CENGAGE LEARNING BOOKS FOR LIBRARY $193.87 TMT INC CLEANER FOR FLOORS $251.04 DG INVESTMENT INTERMEDIATE HARDWARE TECH REC CENTER $459.00 CREEKSIDE DEVELOPMENT LLLP FEB TAX INCREMENT DUE $121,765.82 DEMCO INC BOOK SUPPLIES FOR LIBRARY $619.72 DENR WTR PRMT FEE SKY RIDGE-AIRPORT $2,300.00 DIVISION OF MOTOR VEHICLES REGISTRATION FEES $30.00 ELKHORN RIDGE @ FRAWLEY RA FEB 2023 TAX INCREMENT $22,169.22 ENTENMANN-ROVIN BADGE ORDER AND CASE $179.25 FMG INC EXIT 8 AREA PATH $896.00 THE GLASS SHOP SURFACE MOUNT VERTICAL RODS $1,336.82 GOLDIES TRAILER SALES LLC UTILITY TRAILER $5,475.00 GREAT WESTERN TIRE INC RPLC REAR AXEL TIRES FRGHTLNR $120.00 HAWKINS INC CHLORINE CYLINDERS $1,895.82 HDR ENGINEERING INC SWR CLCN MASTER PLAN-SWR UPSIZE $24,113.75 HEISLER HARDWARE WET PVC CEMENT-FASTENERS-SQUEEG $1,973.70 INTERSTATE ENGINEERING INC MTN SHDWS GRN ACRES PATCH ST $1,938.00 JI TOOLS SLACK ADJUSTER $51.00 JOHNSON, BRAD TRAINING BASIC CRISIS NEGOTION $383.40 KONE INC ELEVATOR MAINT $867.99 KTM DESIGN SOLUTIONS, INC. N AVE ST REPAIR PROJECT $12,070.00 MAINLINE CONTRACTING INC ELKHRN LFT A&B SCH A #8 $399,175.59 MONTANA-DAKOTA UTILITIES FEB/MAR MDU BILL $10,893.97 NORTHERN HILLS VENTURES IN APRIL 0365 NETWORK ADMIN $19,585.20 POOL AND SPA CENTER-RAPID ANCHOR BRASS SCREW FOR COVER $250.60 POWERPLAN CROSS BEARING ASSEMBLY-DRIVESHAFT $1,859.04 QUALITY INN- OACOMA P/W CONFERENCE $273.00 QUIK SIGNS INC PERFORATED MOUNT REC CNTR $119.51 SD WILDLAND FIRE FD SUPPLY ORDER $8,197.69 SDML ASSIT PLAN DIRECTOR DUES $79.00 SENDEN, JOHN TRVL REIMBURSEMENT JAN-MARCH $44.94 SIMON CONTRACTORS OF SD IN LIMESTONE FOR PARKS $239.46 SPEARFISH GLASS INC PLEXI GLASS $143.36 STAN HOUSTON EQUIPMENT PERMAPATCH 50 BAGS $947.50 STEC'S INNOVATIVE SAFETY S REWARDS PROGRAM FEB 23 $146.46 TYLER TECHNOLOGIES INC MAY-JUL 23 MAINT $1,007.88 CITY OF SPEARFISH FEB/MARCH 23 CAMPGROUND $1,085.46 VISIT SPEARFISH INC BID BOARD ALLOCATION MARCH 23 $9,558.00 WALMART CAPITAL ONE FLASHLIGHTS-BINDERS-ALARM CLOCKS $537.20 WHITE'S QUEEN CITY MOTORS BELT KIT-HARNESS $319.06 $684,579.08 March 2023 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,981.00 1.00% $8,342.72 $638.28 1.15% City Administrator 21,114.56 2.35% 16,982.34 4,132.22 2.33% City Attorney 11,663.02 1.30% 9,656.00 2,007.02 1.33% Finance 26,829.47 2.99% 21,996.00 4,833.47 3.02% Human Resources 9,907.46 1.10% 8,123.20 1,784.26 1.12% Gov't Buildings 18,546.14 2.07% 14,490.42 4,055.72 1.99% Engineering 36,528.40 4.07% 29,502.98 7,025.42 4.05% Public Safety Admin 24,983.14 2.78% 19,954.84 5,028.30 2.74% Police 256,026.06 28.52% 216,560.18 39,465.88 29.75% Fire 12,055.96 1.34% 10,420.00 1,635.96 1.43% Building Inspection 13,761.08 1.53% 10,691.20 3,069.88 1.47% Streets & Snow 91,137.61 10.15% 73,271.20 17,866.41 10.07% Cemetery 8,936.70 1.00% 6,610.84 2,325.86 0.91% Animal Control 4,646.71 0.52% 3,288.15 1,358.56 0.45% Recreation/Aquatic 57,139.14 6.36% 45,649.68 11,489.46 6.27% Parks 39,965.82 4.45% 31,678.51 8,287.31 4.35% Library 34,062.60 3.79% 27,334.46 6,728.14 3.76% Plan & Zone 20,141.34 2.24% 15,869.62 4,271.72 2.18% Motor Pool 22,732.31 2.53% 17,434.80 5,297.51 2.40% Wildland Fire 7,623.90 0.85% 5,694.77 1,929.13 0.78% Police Comm 39,672.20 4.42% 30,646.17 9,026.03 4.21% SAFER Grant 6,273.82 0.70% 5,208.67 1,065.15 0.72% Water 22,797.38 2.54% 17,994.47 4,802.91 2.47% Electric Production 17,114.93 1.91% 13,555.32 3,559.61 1.86% Sewer 21,325.30 2.38% 16,849.66 4,475.64 2.31% WWTP 35,390.24 3.94% 28,265.28 7,124.96 3.88% Solid Waste 27,049.28 3.01% 20,788.81 6,260.47 2.86% Campground 1,359.38 0.15% 1,052.63 306.75 0.14% Totals $897,764.95 100.00% $727,912.92 $169,852.03 100.00% Banking Fees February 0.00 Credit Card Fees February 10,228.36 Grand Total $907,993.31 Added or Adjusted Wages Employee Name Position Wage Stipend Effective Date Woods, Christopher police corporal $2.00 3/19/2023 Fox, Shawn police detective $2.00 3/19/2023 Smith, Collin police detective $2.00 3/19/2023 Black, Karsyn police officer $2.00 3/19/2023 Bradley, Hunter police officer $2.00 3/19/2023 Drapeaux, Austin police officer $2.00 3/19/2023 Hess, Matthew police officer $2.00 3/19/2023 Johnson, Brad police officer $2.00 3/19/2023 Miller, Kelsey police officer $2.00 3/19/2023 Ruvolo, Dustin police officer $2.00 3/19/2023 Walno, Reece police officer $2.00 3/19/2023 Funk, Samuel police officer $2.00 3/19/2023 Gellett, Jason police officer $2.00 3/19/2023 Bush, Dustin police sergeant $2.00 3/19/2023 Hofmann, Steve police sergeant $2.00 3/19/2023 Rosenau, Samantha police sergeant $2.00 3/19/2023 Ash, Dylan communications officer $2.00 3/19/2023 Lolley, Dawn communications officer $2.00 3/19/2023 Reurink, Tyler communications officer $2.00 3/19/2023 Vosburg, Brian communications officer $2.00 3/19/2023 Xu, Alexandra communications officer $2.00 3/19/2023 Vinton, Brian Scott communications supervisor $2.00 3/19/2023 Grosz, Hayden campground attendant $15.50 4/1/2023 Ostler, Wyatt campground attendant $15.25 4/1/2023 Smith, Levi campground attendant $15.50 4/1/2023 Streff, Connie campground attendant w/site $10.80 4/1/2023 Ott, Clark campground groundskeeper $15.50 4/1/2023 Streff, Mike campground groundskeeper w/site $10.80 4/1/2023 Wanner, Bradley Dean campground groundskeeper w/site $10.80 4/1/2023 Clay, Jacob cemetery summer laborer $15.50 4/1/2023 Gregory, Guy cemetery summer laborer $15.25 4/1/2023 Koistinen, Kody cemetery summer laborer $15.75 4/1/2023 Baker, Jameson lifeguard $14.75 4/1/2023 Cota, Ryan lifeguard $14.75 4/1/2023 Harris, Natalie lifeguard $14.75 4/1/2023 Abbitt, Claire lifeguard $14.75 4/1/2023 Abbitt, Lucy lifeguard $14.75 4/1/2023 Adams, Elouise lifeguard / WSI $15.50 4/1/2023 Albrecht, Lauren lifeguard / WSI $15.25 4/1/2023 Badwound, Sydney lifeguard / WSI $15.25 4/1/2023 Bensen, Alaina lifeguard / WSI $15.50 4/1/2023 Brown, Danika lifeguard / WSI $15.25 4/1/2023 Carlson, Quinten lifeguard / WSI $15.50 4/1/2023 Caul, Lily lifeguard / WSI $15.50 4/1/2023 Clapp, Ashley lifeguard / WSI $15.50 4/1/2023 Doren, Maddison lifeguard / WSI $15.75 4/1/2023 Edwards, Abigail lifeguard / WSI $15.25 4/1/2023 Flemming, Brooklyn lifeguard / WSI $15.50 4/1/2023 French, Daryn lifeguard / WSI $15.25 4/1/2023 Gasper, Sydney lifeguard / WSI $15.25 4/1/2023 Heinert, Avery lifeguard / WSI $15.50 4/1/2023 Hobbs, Aubrie lifeguard / WSI $15.25 4/1/2023 Johnson, Abbi lifeguard / WSI $15.50 4/1/2023 Kelley, Madeline lifeguard / WSI $15.25 4/1/2023 Krebs, Carleen lifeguard / WSI $15.75 4/1/2023 Lueken, Isabella lifeguard / WSI $15.50 4/1/2023 Marcus, Stella lifeguard / WSI $15.75 4/1/2023 Mitchell, Justine lifeguard / WSI $15.75 4/1/2023 Overvold, Keelie lifeguard / WSI $15.25 4/1/2023 Parks, Halle lifeguard / WSI $15.50 4/1/2023 Robinson, Lacey lifeguard / WSI $15.25 4/1/2023 Snow, Brisa lifeguard / WSI $15.50 4/1/2023 Sundstrom, Gavin lifeguard / WSI $15.50 4/1/2023 Swaney, Alexa lifeguard / WSI $15.25 4/1/2023 Symonds, KyleeJo lifeguard / WSI $15.50 4/1/2023 Tennant, Lucie lifeguard / WSI $15.50 4/1/2023 Truax, Kadence lifeguard / WSI $15.50 4/1/2023 Udager, Owen lifeguard / WSI $15.25 4/1/2023 Verhulst, Ayden lifeguard / WSI $15.25 4/1/2023 Wince, Callie lifeguard / WSI $15.25 4/1/2023 Cermak, Lauren lifeguard coordinator $17.00 4/1/2023 Mollman, Jaci lifeguard coordinator $16.75 4/1/2023 Peldo, Anna lifeguard coordinator $16.25 4/1/2023 Potter, Madelyn lifeguard coordinator $15.75 4/1/2023 Durfey, Shanai seasonal CSA $14.50 4/1/2023 Laird, Emery seasonal CSA $14.25 4/1/2023 Pilster, Laci seasonal CSA $14.25 4/1/2023 Tichi, Ka seasonal CSA $14.25 4/1/2023 Treat-Frost, Matilda seasonal CSA $14.25 4/1/2023 Trewhella, Marcie seasonal CSA $14.25 4/1/2023 Byrd, Aiyana seasonal parks laborer $15.50 4/1/2023 Bellis, Phil seasonal parks laborer $15.50 4/1/2023 Coppe, Josh seasonal parks laborer $15.75 4/1/2023 Culbertson, Emily seasonal parks laborer $15.25 4/1/2023 Dohman, Zade seasonal parks laborer $15.75 4/1/2023 Huseby, Colter seasonal parks laborer $15.25 4/1/2023 Lange, William seasonal parks laborer $15.25 4/1/2023 Sandness, Leith seasonal parks laborer $15.25 4/1/2023 Schuman, Larry seasonal parks laborer $15.25 4/1/2023 Tieszen, Grace seasonal parks laborer $15.75 4/1/2023 Turney, Carl seasonal parks laborer $15.50 4/1/2023 Hageman, Thomas seasonal wildland FF $16.50 4/1/2023 Jerrel, McKinsey seasonal wildland FF $15.25 4/1/2023 Masiero, Anthony seasonal wildland FF $15.25 4/1/2023 Zaweski, Andrew summer rec assistant $14.25 4/1/2023 Appointment – Clark moved Hodgs seconded and all voted to appoint Nicky Winterstein to the Parks, Recreation and Forestry Advisory Board as the BHSU liaison with a term expiring December 31, 2025. There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 6:05 p.m. Dated this 3rd day of April 2023. CITY OF SPEARFISH By:_________________________________ John Senden, Mayor Attest: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.