City Council

Spearfish City Council Regular Session Minutes April 17, 2023 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, April 17, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: none. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director Broyles, City Planner Kapsa, Parks and Recreation Director Ehnes, and Assistant Public Works Director McMahon. All stood and recited the pledge of allegiance. Jacobs moved, Rath seconded, and all voted to amend the agenda to add the following: 12B – Approve the agreement for Professional Services by HDR Engineering LLC for construction services on the Sky Ridge Sports Complex Construction Administration Project at a total amount of $116,401. 12C – Award the lowest and responsible bid for the 2023 Public Works Sport Utility Vehicles Bid to Junek’s Chrysler Jeep Dodge Ram at a total cost amount of $83,590. Hourigan moved, Hodgs seconded and all voted to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 5:33 p.m. a time for public comment was opened and closed with no comments being received. Consent Agenda – Clark moved, Hodgs seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated April 3, 2023. B. Approve an application from Crow Peak Brewing Company for a special malt beverage license for the Pine Island Gravel Grinder on June 10, 2023, from 12:00 p.m. to 8:00 p.m. at the Spearfish City Park. C. Approve an application from Crow Peak Brewing Company for a special malt beverage license for the Dakota Five-0 on September 3, 2023, from 12:00 p.m. to 8:00 p.m. at the Spearfish City Park. D. Approve an application from the False Bottom Bar for a special on-sale liquor license for a wedding on July 29, 2023, from 4:00 p.m. to 9:00 p.m. at the Tretheway Pavilion. E. Add Erin Magee and Ben Wilde to the 2023 volunteer firefighter list. Other Items Lease – A public hearing to consider a Pasture Lease Agreement for Certain City Property at the McLaughlin Sawmill opened at 5:33 p.m. and closed with no oral or written comments being received. Hodgs moved, Rath seconded and all voted to approve the Pasture Lease Agreement. Resolution 2023-13 – Hourigan moved, Jacobs seconded and all voted to approve Resolution 2023- 13 as follows: RESOLUTION 2023-13  A RESOLUTION OF INTENT TO ENTER INTO A NONEXCLUSIVE LEASE AGREEMENT FOR HUDSON HALL WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private party, and WHEREAS, the Common Council of the City of Spearfish intends to enter into a nonexclusive lease agreement with West River Transit Authority, Inc. DBA Prairie Hills Transit to lease Hudson Hall, and WHEREAS, a copy of such lease agreement is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on May 1, 2023. Dated this 17th day of April, 2023. CITY OF SPEARFISH (Seal) By: ____________________________ Attest: John Senden, its Mayor ________________________________ Michelle DeNeui, Finance Officer Adopted: April 17, 2023 Published: April 21, 2023 Effective: May 11, 2023 License – A public hearing to consider an application from Luke Donovan with False Bottom Bar for a special on-sale liquor license for a wedding on July 1, 2023, from 4:00 p.m. to 9:00 p.m. at the Joy Center opened at 5:37 p.m. and closed with no oral or written comments being received. Hourigan moved, Rath seconded and all voted to approve the license. License – Hodgs moved, Klarenbeek seconded and all voted to reject all bids for the off-sale package liquor license. The only bid received was for $52,500 which was less than the $100,000 minimum set by council. Additionally, Hodgs moved, Klarenbeek seconded and all voted to table the advertising for the off-sale package liquor license until a future date. Resolution 2023-11 – Klarenbeek moved, Hourigan seconded and all voted approve Resolution 2023-11 as follows: RESOLUTION 2023-11 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: FEE CURRENT AMENDED/ ITEM AREA DESCRIPTION AMOUNT NEW AMOUNT 2024 Premium Sites/Water, Sewer, New CAMPGROUND Electricity, Cable TV, New $60.00 (301) 30 & 50 AMP Per Night 2024 Campground New CAMPGROUND Rally Rates, Premium New $130.00 (302) Sites Per Night 2024 Campground Rally Rates, Non Hookup sites per unit, 309 CAMPGROUND per night (RV, 5th $50.00 Per Site $55.00 Per Site wheel, Pop-up campers – any camping vehicle/rig) 2024 Campground 310 CAMPGROUND Rally Rates, Full $100.00 Per Site $120.00 Per Site Hookup sites per night 2024 Site/No Hookups, RV's, 5th 312 CAMPGROUND wheels, pop-up $30.00 $40.00 campers Per Unit, Per Night 2024 Sites/Water, Sewer, Electricity, Cable TV, 30-amp & 315 CAMPGROUND $45.00 $50.00 50-amp Air Conditioning, 1-4 persons Per Night Rental of Pickleball New CAMPGROUND Equipment (4 paddles - $5.00/Set (321) + Ball) New Rental of 4-seater pedal CAMPGROUND - $25.00/Hour (322) cart New Rental of 1 seater pedal CAMPGROUND - $10.00/Hour (323) cart New Rental of Cornhole Set CAMPGROUND - $5.00/Set (324) & bags New CAMPGROUND Rental of Strider Bikes - $6.00/Hour (325)  New CAMPGROUND Rental of Spikeball Set - $5.00/Set (326) New CAMPGROUND Fitness Classes Camper - Free (327) New Fitness Class Non- CAMPGROUND - $8.00/class (328) Camper Dated this 17th day of April, 2023. CITY OF SPEARFISH (Seal) By: ____________________________ Attest: John Senden, its Mayor ________________________________ Michelle DeNeui, Finance Officer Adopted: April 17, 2023 Published: April 21, 2023 Effective: May 11, 2023 Final Project – Clark moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the final change order (#2) for the Sky Ridge Maintenance Building for a net increase of $13,284.95 and the certificate of final completion with the two-year warranty date to begin on April 17, 2023. Memorandum of Understanding – Hourigan moved, Klarenbeek seconded and all voted to Approve the Memorandum of Understanding with the Spearfish School District for the use of the softball field located at the Black Hills Energy Complex. Resolution 2023-12 – Hodgs moved, Rath seconded and all voted to approve Resolution 2023-12 as follows: RESOLUTION 2023-12 A RESOLUTION TO DECLARE CERTAIN PERSONAL PROPERTY SURPLUS WHEREAS, the City of Spearfish is the owner of 1 Glock Duty Weapon, model G45, serial #BUEU901, (hereinafter “Glock”); WHEREAS, the Glock is no longer suitable for the purpose for which the City of Spearfish acquired it; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Glock be declared surplus and sold according to state statues, including sale or trade.  Dated this 17th day of April, 2023. CITY OF SPEARFISH (Seal) By: _________________________________ Attest: John Senden, Mayor __________________________________ Michelle DeNeui Finance Officer Adopted: April 17, 2023 Published: April 21, 2023 Effective: May 11, 2023 Funding – A public hearing to consider an additional $2,934,000 of additional funding from the Board of Water and Natural Resources for a new water supply well and 750,000-gallon water storage tank to be constructed near I-90 Exit 17 to serve the East-Low Zone opened at 5:45 p.m. Lysann Zeller from Black Hills Council of Local Governments presented the information and noted the well tank size is proposed 1,000,000 gallons. No further comments were received and the hearing was closed at 5:55 p.m. Hourigan moved, Klarenbeek seconded and all voted to authorize the additional funding application be submitted. Award Bid – Clark moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the 2023 Mainline Pavement markings Project to Traffic Services Company, LLC at a total amount of $106,493.75. Agreement – Hourigan moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the agreement for Professional Services with HDR Engineering LLC for construction services on the Sky Ridge Sports Complex Construction Administration Project at a total amount of $116,401. Bid Award – Klarenbeek moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the lowest and responsible bid for the 2023 Public Works Sport Utility Vehicles Bid to Junek’s Chrysler Jeep Dodge Ram at a total cost amount of $83,590. Bill List – Clark moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated April 17, 2023, as follows: VENDOR NAME DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC EMPLOYEE SCREENING $47.50 A & B WELDING SUPPLY CO CYLINDER RENTAL-SAW LIGHT $335.22 A & L CONTRACTORS LLC REC CENTER SNOW REMOVAL $1,010.00 ADAMS - ISC CYLINDER RECONDITION X2 $994.08 ADOBE INC. CREATIVE CLOUD-ACROBAT PRO X15 $868.73 AGA SUB AND RENEWAL FEES $150.00 ALPINE IMPRESSIONS REC CENTER T SHIRTS $240.00 AMAZON CAPITAL SERVICES BATTERIES-BOOTS-COVERS-EGGS-CABLE-MIC $6,896.43 AMERICAN RED CROSS ADULT AND PEDIATRIC FIRST AID $432.00 APA COLORADO CONFERENCE REGISTRATIONS $1,086.00 AXON ENTERPRISES INC RAPID LOCKS-AXON BODY 3 FOR PD $703.75 BANNER FIRE EQUIPMENT, INC LUBRICANT WATEROUS PRIME $89.36 BECK'S NURSERY CORP TREES $10,168.08 BELLE FOURCHE LANDFILL MARCH 2023 SERVICES $29,073.72 BEST WESTERN BLACK HILLS LOD PD SNOW STORM $198.40 BEST WESTERN-RAMKOTA INN PD TRAVEL TO PIERRE $450.00 BIERSCHBACH EQUIP & SUPPLY MESH SIGNS FOR TRAFFIC $870.00 BLACK HILLS CHEMICAL CORP CLEANING SUPPLIES-GLOVES $1,098.19 BLACK HILLS ENERGY MARCH/APRIL SERVICES $17,724.48 BLACK HILLS PIONEER MARCH 2023 LEGALS $1,610.74 BLACK HILLS PURE INC WATER FOR FINANCE & HUDSON HALL $52.50 BLACK HILLS STATE UNIVERSI JOY CENTER RENTAL FIRE DEPT $350.00 BLACK HILLS URGENT CARE LL EMPLOYEE SCREENING $680.00 BROADCAST MUSIC INC LICENSE FOR REC CENTER $421.00 BROWN'S SMALL ENGINE REPAI LAWN EDGER $399.99 JT VENTURES LLC 1/6/23-3/28/23 TUNNEL & VAC $202.50 BUTLER MACHINERY CO ELEMENTS-FILTERS-PARTS AND SERVICE $3,868.94 BUTTE ELECTRIC COOP JAN/FEB SERVICES $51,522.59 VISUAL WORKS INC FEB 23 ONLINE RESERVATIONS $418.00 CBH COOPERATIVE MARCH 2023 FUEL $33,109.08 CENGAGE LEARNING BOOKS FOR LIBRARY $166.28 TMT INC CLEANING SUPPLIES $2,584.68 CENTURYLINK INC AIRPORT-WWTP-PD-FD-HYDRO MARCH 23 $503.81 CLAIMS ASSOCIATES INC. DEDUCTIBLE ON CLAIM $1,000.00 CLIMATE CONTROL SYSTEMS & HEATERS AND PANELS WWTP RENT $9,103.33 COCA-COLA BOTTLING CO COFFEE- CONCESSIONS REC CENTER $1,297.00 COMFORT INN PD TO MITCHELL SD 5 NIGHTS $599.48 COMMERCIAL APPLICATORS LIC REFUND FOR REGISTRATION -$225.00 DIAS, GREGORY K BACKUP ONLINE FEES $44.97 CLW INC DIGITAL COLOR-BOOKLET $723.30 CORE & MAIN LP METER AND METER COMPONENTS $49,845.49 CULLIGAN SOFT WATER CORP BOTTLED WATER $562.00 CUMMINS SALE AND SERVICE PM CITY GENERATORS $8,265.57 CUSTOM FIRE APPARATUS INC CUSTOM FIRE APPARATUS INC $31.16 BEGG BOROUGH STEEL LLC HYDRO CAT305E-POWER BRUSH-CHNSW PM $3,634.50 DAKOTA PUMP INC DICKEY WELL POWER FAIL $846.94 ZW USA INC DOG WASTE ROLL BAGS $865.88 E BAY HFA RELAY FOR HYDRO PLANT $479.19 ECOLAB PEST ELIMINATION CITY BUILDING PEST CONTROL PROGRAM $406.60 ENERSPECT FACE SHIELD-LUNG BAGS $118.55 EXPEDIA PD TRAVEL TO INDIANAPOLIS $1,532.78 FASTENAL CO FEDWASH Z $276.25 FEDEX SHIPPING FOR PD $18.48 FIB-AP PURCHASE CARDS MARCH P CARD $207,133.56 EDDIE'S TRUCK CENTER COMBO STROKE-SHOE LINING KIT $3,984.64 FOTH INFRASTRUCTURE & ENVI EAST LOW ZONE DRINKING WTR $137.00 FUJI SAN OFFICE LUNCH $99.83 GALLS LLC BLEEDING MANAGEMENT-BELT-POLOS $1,557.09 VIEHAUSER ENTERPRISES LLC CUT NEW KEYS FOR REC CENTER-WTR SWR $241.26 GOVT FINANCE OFFICERS ASSN TRAINING REGISTRATION $235.00 GUNDERSON, PALMER,NELSON & LEGAL SERVICES RENDERED $200.00 GRAINGER INC AIR FILTER-SUMP PUMP-VALVE-FILTER $1,537.96 GRANT WRITING USA TUITION FOR POLICE DEPARTMENT $890.00 GROSSENBURG IMPLEMENT OIL FILTER $24.77 GUARDIAN ALLIANCE TECHNOLO PLATFORM SOFTWARE LICENSE $398.00 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $1,896.00 HAFNER, DENNIS EDUCODE TRAINING LAS VEGAS $310.69 HAUGO BROADCASTING INC FEB/MARCH 23 ADVERTISEMENT $600.00 HEIMAN FIRE EQUIPMENT INC COATS AND PANTS FIRE DEPART $14,852.36 INTERNATIONAL CODE COUNCI BUILDING CODE GUIDES $459.50 JACKSON, TRISTYN SUB FOR SILVER SNEAKERS MARCH $75.00 JAMI GRANGAARD FUSION FITNESS CLASS $66.75 JANWAY COMPANY USA LIBRARY SUPPLIES $1,131.58 HOME SLICE MEDIA GROUP LLC WATER PARK ADVERTISEMENTS $460.00 KEVIN GOSE DBA 2ND AMENDME LED LAMPS-FLAG POLE LIGHTS $1,435.00 KIESLER POLICE SUPPLY INC TACTICAL BONDED SOFT POINT-CARBINE $4,737.16 KLJ SOLUTIONS HOLDING CO BLVD GRAVITY SEWER-AIRPORT TAXIWAY $6,721.10 KNECHT HOME CENTER INC NUTS/SCREWS/BOLTS-PLYWOOD-VALVES-P $3,891.08 KONE INC MAINT ON ELEVATOR CITY HALL $184.35 THOMAS GERALD PAISLEY MARCH INSPECTIONS $5,078.20 LORNA TISDALL FITNESS CLASS MARCH $592.50 LOU'S GLOVES INC LATEX GLOVES $322.00 MATTHEWS INTL CORP SOGGE PLAQUE $187.00 MIDCO AIRPORT, CAMPGROUND SVCS MARCH 23 $1,101.91 MIDCONTINENT TESTING LABS, WATER/SEWER AND WWTP WATER TESTING $540.55 PATTLEN ENTERPRISES INC DB DRIVE ASSEMBLY-LAWN ROTOR $3,737.10 MOELLER, CHRIS DBA BH ANIM MARCH ANIMAL DISPOSAL $450.00 MOMENTIVE, INC FKA SURVEY ANNUAL PLAN $904.33 MONUMENT HEALTH EMPLOYEE SCREENING $980.00 MOUNTAIN WEST LLC CEDAR MULCH BALE 4 CU YARDS $2,720.00 MP FT PIERRE LLC PD TRAVEL TO PIERRE $960.36 NATIONAL ASSOCIATION OF SC CONFERENCE PD INDIANA $1,100.00 NATIONAL ACADEMIES OF EME TRAINING $30.00 NORTHWEST PIPE FITTING CO PVC TRUE UNION BALL VALVE $120.44 NUTRIEN AG SOLUTIONS INC SNAPSHOT 50LB $330.00 PRO WINDMILL INC PEST CONTROL-AIR CARE REC CENTER $391.00 PACKTRACK YEARLY HANDLER SUB $140.00 PETTY CASH-FINANCE PETTY CASH APRIL 23- FINANCE $266.34 PLAINS MIDWEST LLC SNOW PLOWING $7,624.50 PETTY CASH-PLAT MONEY PLAT MONEY REIMBURSEMENT 23 $243.00 POMPS TIRE SERVICE INC SNOW TIRES $9,800.00 POOL AND SPA CENTER-RAPID FLOOR PLATE-2" HYDROSTATIC $240.60 POSITIVE PROMOTIONS INC ADJUSTABLE DESKTOP $64.85 PRAIRIE SUPPLY INC TUBE-HOOP-ANCHOR BOLT $127.60 PRIORITY DISPATCH CORP RECERTIFICATION FEE $55.00 QUADIENT, INC INK CARTRIDGE FOR MAIL MACHINE $242.00 QUIK SIGNS INC FIRE DEPARTMENT PRINTS-REC CENTER $1,602.17 RAKEN W/S SOFTWARE SYSTEM $1,008.00 RAPID CITY AIRPORT PARKING -HAFNER $58.00 RAPID DELIVERY WATER/SEWER SAMPLES- SHOP DELIVERIES $145.93 RAVEN ENVIROMENTAL PRODUCT CONTROLLER FOR WWTP $272.40 REED, THERESA DAWN CLEANING DOWNTOWN RESTROOMS $465.00 ROBERT S MCDONALD YOUTH STRENGTH TRAIN CLASS $168.75 THOMAS W NICHOLS RSINET DATA SERVICES JAN-MAR $180.00 RUBYS ROOST MAYOR COFFEE W/ PD $11.07 RUNNING SUPPLY INC BARBED STAPLES-CATTLE PANELS-RATCHET $8,670.47 SAFEWAY KAWINIS CLUB LUNCHES-REC CENTER CON $365.38 SANFORD HEALTH OCCMED EMPLOYEE SCREENING $350.00 SANITATION PRODUCTS-EFT VE PACK EJECT CYLINDER $6,810.75 SD DEPT OF AG AND NATURAL APPLICATORS LICENSE $45.00 SD GOV HUMAN RESOURCE ASSO REGISTRATION $50.00 SD GOVERNMENTAL FINANCE OF SDGFOA REGISTRATION $75.00 SD AIRPORTS CONFERENCE MCMAHON AIRPORT CONF REG $100.00 SD NARCOTICS OFFICERS' ASS MEMBERSHIP/REGISTRATION $150.00 SPEARFISH ECON DEVELOPMENT FINAL DRAW #6 ATLAS LOAN $250,000.00 SERVALL TOWEL & LINEN MOPS-MATS-LAUNDRY $1,101.98 SIGN SOLUTIONS USA, LLC SIGNS FOR STREETS $3,514.51 SIMON CONTRACTORS OF SD IN LIMESTOE/ROADSTONE PRKS STRTS $5,068.97 SITEONE ECOLAWN SPREADER 11.5 CAPACITY $7,742.97 SOUTH DAKOTA COMMUNITY FOU SPENDABLE, AED UNIT PROJECT $15,000.00 SOUTH DAK STATE TREASURER APR SALES TAX PMNT $15,502.39 VIVI BENE INC GREEN ACRES SHOP-BREAKER $91.84 SPEARFISH AUTO SUPPLY RESISTOR-OIL FILTERS-DEF FLUID-BEAM $6,955.94 SPEARFISH LUMBER CO CONCRETE MIX $1,126.28 STEC'S INNOVATIVE SAFETY S STECS POINTS MARCH 2023 $1,665.00 STOTZ EQUIPMENT SCRAPER PLASTIC $164.45 STURGIS RESPONDER SUPPLY, INSTALL RADIO FOR HAVIS PD VEC $299.45 SUPER CAR WASH JAN-FEB-MARCH 2023 $1,036.00 SYNTECH FUELMASTER MAINT $550.00 TAYLOR CAIATI LIFEGUARD INSTRUCTOR COURSE $136.00 THE ORLEANS HOTEL AND CASINO BUILDING INSPECTOR CONF $167.20 THOMSON REUTERS WEST SOFTWARE SUBSCRIPTION $442.89 TTG ENTERPRISES INC NEW VFD #3 LIFT STATION-RPLC CENT $6,900.00 TURBIVILLE INDUSTRIAL ELEC REPAIR LONER METRIC MOTOR $593.85 TURFWERKS WATER PUMP 602A $273.60 TYLER TECHNOLOGIES INC UTILITY BILLING NOTIFICATION CALLS-FEES $5,288.30 ULINE INC STEEL SHELVING-PLASTIC PARKING STOPS $4,183.21 USA BLUE BOOK TEST BOTTLES WWTP-FLASKS-LOCATOR $2,178.79 USA TODAY MARCH 23 SUBSCRIPTION $30.74 CITY OF SPEARFISH UTITLIIES FEB 2023 WATER/SEWER BILL $6,324.93 VARIOUS FUEL VENDORS PD TRAVEL K9 TRAINING-PD TRAINING $995.73 CLARITY TELECOM LLC FEB/MAR PHONE INTERNET $4,716.91 VERIZON WIRELESS JAN/ FEB 2023 PHONE BILLS $4,979.73 WALL STREET JOURNAL MARCH 23 SUBSCRIPTION $54.99 WALMART.COM LIBRARY- REC CENTER-COFFEE SUPPLIES $467.66 WELLS PLUMBING CORP ARC NOZZLES -SPRINKLER ASSEMBLY-VALVE $1,161.49 WESTERN COMMUNICATIONS BATTERY $110.66 WETZ, KAYLA REIMBURSE FOR TRAVEL FOOD $84.00 INTEGRITY ACQUISITION LLC EXHAUST LEAK ON EXPLORER $184.12 WHITE'S QUEEN CITY MOTORS SERVICE BRAKES AND LIGHTS $598.14 WHITE'S QUEEN CITY MOTORS PD TAHOE 2023 X 2 $89,800.00 WISHBONE FENCING COMPANY HYDRO GATE REPAIR $2,000.00 WOLFF'S PLUMBING & HEATING PRV AND WATER METER INSTALL $663.90 WYOMING GROUNDS KEEPER REFUND FOR REGISTRATION -$10.00 ZERO9 HOLSTERS HANDCUFF CASES-DBL MAG POUCHES $5,289.17 ZOOM VIDEO ZOOM VIDEO SUB $319.30 Total $800,510.93 There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 6:02 p.m. Dated this 17th day of April 2023. CITY OF SPEARFISH  By:_________________________________ John Senden, Mayor Attest: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.