City Council

Spearfish City Council Regular Session Minutes July 3, 2023 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, July 3, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Hodgs, Jacobs, Klarenbeek, and Rath. Absent: Clark and Hourigan. Also present: City Administrator McFarland, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director Broyles, City Planner Kapsa, Parks and Recreation Director Ehnes, Assistant Police Chief Dean, Assistant Public Works Director McMahon. All stood and recited the pledge of allegiance. Klarenbeek moved, Hodgs seconded, and all voted to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened. Comments were received from Debra Lausser and many other residents on Washington Street regarding the sewer backups during the recent flooding events. The time for public comment was closed at 5:38 p.m. with no additional comments being received. Pinning – Collin Smith was recognized for his promotion to Lieutenant in the Police Department and his spouse pinned his badge to his uniform. Consent Agenda – Hodgs moved, Klarenbeek seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated June 20, 2023. B. Approve a special malt beverage license for SoDak Brewing Company dba Spearfish Brewing for the Spearfish Brewing Block Party on August 26 from 4:00 p.m. to 11:00 p.m. on Main Street from Jackson Blvd. to Grant St. C. Approve Resolution 2023-19 A Resolution of Intent to Enter into a Private Hangar Ground Lease Agreement as follows: RESOLUTION 2023-19 A RESOLUTION OF INTENT TO ENTER INTO A PRIVATE HANGAR GROUND LEASE AGREEMENT WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and WHEREAS, the Common Council of the City of Spearfish intends to enter into a private hangar ground lease agreement with Legendary Investments, LLC to lease portions of the Black Hills Airport – Clyde Ice Field, and WHEREAS, a copy of such lease agreement is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on July 17, 2023. Dated this 3rd day of July, 2023. CITY OF SPEARFISH By: ____________________________ (Seal) John Senden, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Proposal – Hodgs moved, Jacobs seconded and with Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve KLJ Engineering’s proposal for engineering services to begin design on the 10th Street Utility Improvement Project at a total cost of $137,500, construction scheduled for 2025. Change Order – Hodgs moved, Jacobs seconded and with Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve change order #3 for the Sky Ridge Sports Complex for increase of $71,751.11 (+0.73%) revising the contract amount to $10,249,605.80. Interim Bill List – Klarenbeek moved, Hodgs seconded and with Hodgs, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated June 26, 2023, as follows: VENDOR NAME DESCRIPTION AMOUNT BLACK HILLS TITLE INC CLOSING 16-21 BLOCK 3 SKY RIDGE $ 888.50 TOTAL $ 888.50 Bill List – Klarenbeek moved, Hodgs seconded and with Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated July 3, 2023 as follows: VENDOR NAME DESCRIPTION AMOUNT A & B BUSINESS INC MAY PRINTING SERVICES $2,615.96 A&J SCREENING CAMPGROUND T SHIRTS/HATS $842.00 AINSWORTH-BENNING INC REC PATH RPRS-SPORTSPLX PH II 3 $99,460.40 AL CORNELLA REFRIGERATION ICE MAKER REPAIRS REC CNTR $1,700.58 ALLSTATE PETERBILT CO SELECTOR ASSEMBLY $524.18 AMAZON CAPITAL SERVICES PRIZES -LIBRARY SUMMER READ $2,322.75 BAKER & TAYLOR BOOKS FOR LIBRARY $429.11 BECK'S NURSERY CORP PLANTS FOR REC CENTER $337.36 BLACK HILLS ENERGY MAY/JUNE ELECTRIC $27,866.33 BLACK HILLS CHEMICAL CORP CLEANING SUPPLIES $2,135.15 BLACK HILLS WINDSHIELD REPAIR DODGE 2010 TRUCK $650.00 BOMGAARS SUPPLY INC COUPLING-HOSES-BOOTS-LIME $3,860.92 BORDER STATES INDUSTRIES I CORE ITEM-ELECTRIC CORE- $1,201.80 BUILDERS FIRSTSOURCE INC PICNIC TABLE MATERIALS $209.22 CASH-WA DISTRIBUTING CO WATER PARK CONCESSIONS $3,545.40 CENGAGE LEARNING BOOKS FOR LIBRARY $209.87 CLAIMS ASSOCIATES INC. DEDUCTIBLE GENERAL LIABILITY $1,000.00 REGENCY MIDWEST VENTURES L FO TO SD GFOA $547.56 COMBINED BLDG SPECIALTIES SIGNS FOR CITY HALL $95.00 CREEKSIDE DEVELOPMENT LLLP TIF4-JUNE 2023 $2,211.46 CROELL INC DELIVERY TO GRANT AND 12TH $1,004.00 DAKOTA FLUID POWER INC CRANE INSPECTION $989.39 DRAPEAUX, AUSTIN REIMB-TRAINING $120.00 ELKHORN RIDGE @ FRAWLEY RA TIF1-JUNE 2023 $23,744.69 ERIN MAGEE SD STATE FIRE SCHOOL $134.00 BDG INC FIBERGLASS POLE FOR W/S DEPT $265.60 GEFFRE, AVERY SD FIRE SCHOOL $134.00 GEFFRE, LONI SD FIRE SCHOOL $1,489.29 GELLETT, JASON SRO TRAINING $120.00 VIEHAUSER ENTERPRISES LLC LOCKS AND KEYS-SHOWER BLDNG $558.94 GREAT WESTERN TIRE INC REPAIR OF TIRES-MOUNT TIRES $1,656.39 GTI COMPANIES INC PAVEMENT MAINT- PAYMENT 7 $127,843.95 CENTRAL PROGRAMS INC BOOKS FOR LIBRARY $19.95 HAWKINS INC POOL CHEMICALS-WWTP CHEMICALS $7,143.45 HDR ENGINEERING INC SKY RIDGE SPORTS-SANDSTONE SWR $64,226.75 HEISLER HARDWARE WRENCH-COUPLING-FAUCET-CLAMP $1,322.99 INTERSTATE ENGINEERING INC STREET IMPROVEMENTS $5,458.20 CHARLES G KING JR PARKING LOT 12TH AND ILLINOIS $2,000.00 MAINLINE CONTRACTING INC LIFT STATION A&B SCH A PMNT 11 $40,438.26 METRON-FARNIER LLC ANTENNA UNIT-SERVICE PLAN-HYD $7,049.87 MID-AMERICA GOLF AND LANDS SKY RIDGE SPORTS COMPLEX PE 18 $166,249.66 MIDCONTINENT TESTING LABS WATER TESTING FOR REC CENTER $180.00 KENNEDY ENTERPRISES RPR WHEEL ASSEMBLIES-TUNE UP $138.99 NSG LOGISTICS, LLC RE STOCK ICE SLICE FOR WINTER $13,415.09 CARMEN DIAS PAINTING HISTORIC BUILDING $740.00 ORIGINAL WATERMEN INC SWIM SUITS FOR LIFEGUARDS $247.73 QUIK SIGNS INC PARKS DEPT SIGNS $117.42 RECREATION SUPPLY CO SPINEBOARD FLOW THROUGH SYS $929.01 REED, THERESA DAWN CLEANING DOWNTOWN RESTROOMS $450.00 ROCKINGTREE FLORAL/GARDEN LANDSCAPING RNDABT-TREE RPLC $18,772.00 S & S CLEANERS CITY CAMPGROUND SHOWERS $1,990.00 SACRISON ASPHALT INC ASPHALT STREET DEPARTMENT $6,149.60 SANITATION PRODUCTS-EFT VE MASTER CONTROLLER $3,492.89 PETERSON CONSULTANTS INC ADVERTISING FOR THE FIRE DEPT $2,700.00 SIMON CONTRACTORS OF SD IN ROADSTONE $2,247.95 SPEARFISH LUMBER CO POOL EPOXY $299.90 STOP STICK LTD 9 FOOT STOP STICK $1,445.00 STRUCTURAL DYNAMICS, LLC SPORTS COMPLEX-SKY RIDGE MAINT $1,640.00 SUPERIOR SANITATION LLC MAY 23 RESTROOM RENTALS $704.00 SYSCO FOOD SERVICES OF MT REC CENTER CONCESSIONS $420.22 TRAFFIC CONTROL CORP PEDESTRIAN CROSS BUTTON $456.00 TUBE PRO INC LILY PAD TUBE COVER X4 $937.00 TYLER TECHNOLOGIES INC INCODE ANNUAL FEES $50,152.43 WALMART CAPITAL ONE SUPPLIES FOR WWTP $256.93 WHEELER LUMBER LLC FABRICATED LUMBER FIR $3,248.00 INTEGRITY ACQUISITION LLC HEADACHE RACK $749.28 WOELBER EXCAVATING, LLC REMOVE CLAY MAIN -PIPE ENCASE $66,547.12 XYLEM WATER SOLUTIONS USA LAMP-O RING HOLDER $2,795.12 Total $784,956.11 June 2023 Salary Expense & Credit Card Fees Gross Wages/Benefits Gross Wages Benefits Mayor/Council $13,471.50 0.99% $12,514.08 $957.42 1.10% City Administrator 30,847.44 2.27% 25,531.96 5,315.48 2.25% City Attorney 17,150.05 1.26% 14,484.00 2,666.05 1.27% Finance 40,358.37 2.96% 33,900.00 6,458.37 2.98% Human Resources 14,523.47 1.07% 12,184.80 2,338.67 1.07% Gov't Bldgs 27,329.56 2.01% 22,231.45 5,098.11 1.96% Engineering 53,319.24 3.92% 44,277.16 9,042.08 3.89% Public Safety Admin 37,072.57 2.72% 30,073.91 6,998.66 2.64% Police 219,435.31 16.12% 177,071.83 42,363.48 15.57% Fire 32,864.81 2.41% 28,498.86 4,365.95 2.51% Bldg Inspection 35,193.86 2.59% 28,526.40 6,667.46 2.51% Streets & Snow 120,755.51 8.87% 100,091.81 20,663.70 8.80% Cemetery 19,549.10 1.44% 16,973.86 2,575.24 1.49% Animal Control 6,526.75 0.48% 4,942.39 1,584.36 0.43% Recreation/Aquatic 173,109.18 12.72% 153,030.96 20,078.22 13.46% Parks 105,369.34 7.74% 89,981.32 15,388.02 7.91% Library 49,551.56 3.64% 41,009.22 8,542.34 3.61% Plan & Zone 25,714.87 1.89% 21,863.97 3,850.90 1.92% Motor Pool 32,835.07 2.41% 26,376.24 6,458.83 2.32% Wildland Fire 18,589.37 1.37% 14,940.07 3,649.30 1.31% Police Comm 60,970.52 4.48% 50,144.46 10,826.06 4.41% SAFER Grant 8,456.57 0.62% 7,096.03 1,360.54 0.62% Water 35,843.78 2.63% 29,458.83 6,384.95 2.59% Electric Production 25,421.68 1.87% 20,973.67 4,448.01 1.84% Sewer 33,840.13 2.49% 27,854.27 5,985.86 2.45%  WWTP 57,566.72 4.23% 47,893.96 9,672.76 4.21% Solid Waste 40,096.40 2.95% 32,351.12 7,745.28 2.85% Campground 25,480.10 1.87% 22,801.26 2,678.84 2.01% Totals $1,361,242.83 100.00% $1,137,077.89 $224,164.94 100.00% Banking Fees MAY 59.17 Credit Card Fees MAY $11,938.25 Grand Total $1,373,181.08 Added Bill – Finance Officer DeNeui noted one item was missed from the bill list registers. Jacobs moved, Hodgs seconded and with Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the additional bill as follows: VENDOR NAME DESCRIPTION AMOUNT VISIT SPEARFISH INC BID BOARD ALLOCATION-6/2023 $13,386.00 Total $13,386.00 Added or Adjusted Wages: Effective Employee Position Wage Stipend Date Heiting, Barb Front Desk & Concessions Coordinator $ 23.04 6/11/2023 Nicholas, Nicolle Water/Wastewater Utility Operator III $ 26.07 $ 3.00 6/11/2023 Ball, Amber Communications Officer $ 20.87 $ 2.00 7/6/2023 Freed, Michele Administrative Coordinator - PW $ 23.04 7/5/2023 Seasonal Employees Sevold, Lauren Lifeguard/WSI $ 15.25 6/1/2023 Bull, McKenzie Summer Recreation Assistant $ 14.25 6/6/2023 Tudor, Brianna Summer Recreation Assistant $ 14.50 6/6/2023 Noor, Abgail Recreational Janitorial Seasonal $ 15.25 6/30/2023 Wildland Firefighters rates while deployed: Hageman, Thomas Seasonal Wildland FFT1 (ENGBt) AD-D $23.20 6/25/2023 Jerrel, McKinsey Seasonal Wildland FFT2 (FFT1t) AD-C $21.08 6/25/2023 Masiero, Anthony Seasonal Wildland FFT2 (FFT1t) AD-C $21.08 6/25/2023 Anderson, Michael FFT2 AD-C $21.08 6/25/2023 Chaffins, Crystal FFT2 AD-C $21.08 6/25/2023 Davis, Sean FFT2 AD-C $21.08 6/25/2023 Dragoo, Sky FFT2 AD-C $21.08 6/25/2023 Geffre, Avery FFT2 AD-C $21.08 6/25/2023 Hover, William ENGB AD-F $27.80 6/25/2023 McNeil, Brent FFT2 AD-C $21.08 6/25/2023 Wenzel, William ENGB AD-F $27.80 6/25/2023 Williams, Marc FFT2 AD-C $21.08 6/25/2023 Ziegler, Adam ENGB AD-F $27.80 6/25/2023 Daugherty, Pat RT-130 only AD-B $18.88 6/25/2023  Geffre, Loni RT-130 only AD-B $18.88 6/25/2023 Jansevics, Jake RT-130 only AD-B $18.88 6/25/2023 Jones, Carter RT-130 only AD-B $18.88 6/25/2023 Kerutis, Krista RT-130 only AD-B $18.88 6/25/2023 Mullaney, Troy RT-130 only AD-B $18.88 6/25/2023 There being no further business, Hodgs moved, Klarenbeek seconded, and all voted to adjourn at 6:00 p.m. Dated this 3rd day of July, 2023. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.