City Council

Spearfish City Council Regular Session Minutes April 1, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, April 1, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hourigan, Jacobs, and Klarenbeek. Absent: Hodgs and Rath. Also present: City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Deputy Fire Chief Ziegler, Project Engineer Walters, Fire Chief Deaver, and Interim Parks and Recreation Director McDonald. All stood and recited the pledge of allegiance. Agenda – Klarenbeek moved, Jacobs seconded, and all voted aye to amend the agenda to add items 11A and 11B because the public hearing notices were published but inadvertently missed from the posted agenda. Hourigan moved, Jacobs seconded, and all voted aye to amend the agenda to remove item 7A and reschedule the presentation for another time. Clark moved, Hourigan seconded, and all voted aye to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 5:34 p.m. a time for public comment was opened and closed. Consent Agenda – Clark moved, Hourigan seconded, and all voted aye to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated March 18, 2024. B. Approve application from Crow Peak Brewing Company for a special malt beverage license for the Dakota Five-0 on September 1, 2024, from 10:00 a.m. to 5:00 p.m. at Spearfish City Park. C. Approve a special malt beverage license and a special on-sale wine license for Cheyenne Crossing for the Lincoln Day Dinner on April 20, 2024, from 5:00 p.m. to 9:00 p.m. at the Trethaway Pavilion. Other Items Resolution 2024-04 – Klarenbeek moved, Jacobs seconded, and all voted aye to approve Resolution 2024-04 as follows: RESOLUTION 2024-04 A RESOLUTION OF INTENT TO ENTER INTO AN AMENDMENT TO A PRIVATE HANGAR GROUND LEASE AGREEMENT WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and WHEREAS, the Common Council of the City of Spearfish intends to enter into an amendment to a private hangar ground lease agreement with Door 4, LLC for the lease of portions of the Black Hills Airport – Clyde Ice Field, and WHEREAS, a copy of such lease agreement and amendment is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such amendment, and a public hearing for considering the same shall be conducted at 5:30 p.m. on April 15, 2024. Dated this 1st day of April, 2024. CITY OF SPEARFISH By: ____________________________ (Seal) John Senden, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Waive Building Permit Fees – Clark moved, Hourigan seconded, and all voted aye to waive $11,957.40 in building permit fees for Spearfish School District on renovation of Chemistry and Locker Rooms at 1725 N. Main Street. Licenses – A public hearing was opened at 5:37 p.m.to consider an application from Michael Staeckeler with Berlin for a retail (on-off sale) wine and cider license and a retail (on-off sale) malt beverage & SD farm wine license located at 545 W. Jackson Blvd. No oral or written comments were received and the hearing was closed. Clark moved, Hourigan seconded, and all voted to approve the licenses. License – A public hearing was opened at 5:38 p.m. to consider an application from Tate Schipporeit with Husker Properties, LLC dba Sunny’s for a package (off-sale) liquor license located on Lot 8 of Stone Ridge Commons with a property address to be determined at a future date. No oral or written comments were received and the hearing was closed. Klarenbeek moved, Hourigan seconded, and all voted to approve the license. Election Board Member – Clark moved, Jacobs seconded, and all voted aye to appoint the election board member listed below for the Ward 1 and Spearfish School District Election on April 9, 2024. Election Worker Position Ward Eric Skavang Precinct Superintendent 3 Sportsplex Sponsorship Agreement – Jacobs moved, Hourigan seconded, and all voted aye to approve the Sponsorship Agreement with Security First Bank for the sponsorship of the Championship Soccer Field at Sky Ridge Sportsplex. MOU for Black Hills Energy Sports Complex – Clark moved, Klarenbeek seconded, and all voted aye to approve a Memorandum of Understanding (MOU) for Black Hills Rapids Soccer for use of the Black Hills Energy Sports Complex. MOU for Rec Center – Clark moved, Jacobs seconded, and all voted aye to approve a MOU with Spearfish Pickleball Club for the indoor courts at the Spearfish Recreation & Aquatics Center. MOU for Sky Ridge Sports Complex – Clark moved, Hourigan seconded, and all voted aye to approve a MOU with Spearfish Soccer Association for use of fields at the Sky Ridge Sports Complex. MOU for Forest Products Sports Complex – Jacobs moved, Hourigan seconded, and all voted aye to approve a MOU with Spearfish Youth Baseball Association for the use of fields at the Forest Products Sports Complex. Surplus Item – Clark moved, Jacobs seconded, and all voted aye to surplus a 1998 Smeal Ladder Truck to be sold to another government agency. Letter of Intent – Clark moved, Jacobs seconded, and all voted aye to accept a letter of intent from the City of Mobridge to purchase the surplused 1998 Smeal Ladder Truck for $40,000. Change Order – Klarenbeek moved, Jacobs seconded, and with Clark, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve Change Order 5 for the Sky Ridge Sports Complex project for an increase of $12,069.11 and a decrease of $172,000.00, with a net decrease of $159,930.89 (-1.63%). Bill List – Klarenbeek moved, Jacobs seconded, and with Clark, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve the bill list dated April 1, 2024 as follows: VENDOR NAME DESCRIPTION AMOUNT A & L CONTRACTORS LLC ALLEY WATERMAIN REPLACEMENT $67,055.89 ALLSTATE PETERBILT CO PUMP POWER STEERING $723.77 AMAZON CAPITAL SERVICES DESK MATS-LIGHT BAR-CHAIR-MBRSHP FEE $4,365.06 AMBER BALL 911 BASIC ACADEMY REIMBURSEMENT $316.86 AMERICAN ENGINEERING TESTI CO BLVD SWR UPSIZE PHASE 1-ALLEY WMAIN $1,888.30 ANDERSON, COLE CERTIFIED PLAYGROUND SAFETY TEST $132.00 AUSCAR X SNOW REMOVAL FEB 2024 $1,739.80 BAKER & TAYLOR BOOKS FOR LIBRARY $1,348.48 BANEK, JESSE REIMBURSEMENT BOOTS $100.00 BECK'S NURSERY CORP 10 TREES $857.99 BELLE FOURCHE VETERINARY C DAVOS TO VET FOR EXAM $98.80 BEST WESTERN BLACK HILLS L CITY ADMIN INTERVIEW LODGING $436.40 BLACK HILLS ENERGY FEB/MARCH 2024 $12,421.43 BIG SKY COMMMUNICATIONS VOICE TUBE DISPATCH $492.00 BLACK HILLS CHEMICAL CORP FOAM SOAP-DUSTER-WRINGER-BELT $885.90 BLACK HILLS LIBRARY CONSOR SECRETARY OF STATE FILING COST $35.48 BLACK HILLS PURE INC WATER FOR CITY HALL $33.29 BLACK HILLS TITLE INC CLOSING ON CENTENNIAL PRAIRIE $187,230.40 BOMGAARS SUPPLY INC CABLE TIES-FASTENERS-BOLTS-KIT-TRAP $1,478.01 CASH-WA DISTRIBUTING CO CONCESSION FOR REC CENTER $1,345.39 CONSOLIDATED ELECTRICAL DI ELECTRICAL MATERIALS $452.17 CENGAGE LEARNING BOOKS FOR LIBRARY $289.69 CLAUSER MACHINE WORKS STEEL PLATE FOR PLOW REPAIR $275.21 CONDREY AND ASSOCIATES INC REVIEW JOB DESCRIPTIONS $275.00 DAKOTA FLUID POWER INC CYLINDER REPAIR- RESEAL $3,715.66 DEPT OF REVENUE STATE SHARE OF MALT BEV FEE $75.00 DAKOTA REDI-MIX, INC CO BLVD SWR UPSIZE PH1 PE3 $239,380.82 ELKHORN RIDGE @ FRAWLEY APR 24 INCREMENT DUE $82,037.40 ET SPORTS, LLC OIL FILTER $56.27 FLEXIBLE BENEFITS DEPT ANNUAL ADMINISTRATIVE FEE $300.00 GRASS & GRIT LLC RESURFACE HERITAGE PARK $35,345.86 FOTH INFRASTRUCTURE & ENVI EAST LOW ZONE DRINKING WATER $54,347.38 VIEHAUSER ENTERPRISES LLC KEYS FOR REC CENTER $40.00 HAWKINS INC CHLORINE CYLINDERS-AQUAHAWK $8,050.13 HEISLER HARDWARE FASTENERS-OIL-CLEANER-INSULATION $473.05 SAMSON ONI RETAINER FEES-SALES AGENT $4,000.00 INTERSTATE ENGINEERING INC RAINBOW ROAD CULVERT 22/23 $13,003.50 JOHNSON FITNESS & WELLNESS WEIGHTS FOR REC CENTER $2,622.08 LEROY, BILLY REIMBRUSE FOR FOOD CDL TRAIN $140.00 LIGHTING MAINT CONTRACTS REPAIR STREET LIGHTS $793.44 MACK'S AUTO BODY LLC POLICE CAR REPAIR $4,995.03 MATTHEWS INTL CORP PLAQUE FOR ROSE GARDEN $164.00 MCLEOD'S PRINTING POLL BOOKS FOR VOTING $94.18 MONTANA-DAKOTA UTILITIES 2/7-2/29 2024 USAGE $7,253.74 MEAD & HUNT, INC. TERMINAL & TAXILANES DSGN & RCNSTRCT $98,292.26 MEIERHENRY SARGENT LLP SRF BOND ISSUE FEES $6,823.27 MEREDITH SERVICES CO INC SNOW REMOVAL DEC & JAN $12,555.00 MILLBORN SEEDS INC RED CLOVER WHITE CLOVER SEEDS $516.25 NELSON, AUSTIN CDL TRAINING REIMBURSEMENT $140.00 NENSTIEL, GINA 911 BASIC ACADEMY REIMBURSEMENT $316.86 NORTHERN HILLS VENTURES IN NETWORK SERVICES AND MANAGEMENT $23,866.86 ONE TIME VENDORS CITY ADMIN INTERVIEW TRAVEL REIMB $1,094.64 ONSITE FIRST AID, LLC RESTOCK FIRST AID PD $343.68 PETTY CASH PETTY CASH REIMB PLAT MONEY $488.00 PRIORITY DISPATCH CORP REPLACEMENT TRAYS PD $477.00 QUADIENT FINANCE USA, INC REFILL POSTAGE 1/19-3/21 $1,000.00 QUIK SIGNS INC BUSINESS CARDS-SIGNS FOR PARKS & STS $840.12 RECREATION SUPPLY CO GOGGLES FOR WATERPARK $2,338.00 RELENTLESS LLC INTERDICTION WORKSHOP PD $300.00 RIVERSIDE TECHNOLOGIES INC COMPUTER AND LAPTOP ORDER $18,669.00 SANITATION PRODUCTS-EFT VE SIDE BROOM SEGMENT $3,617.89 SD AIRPORTS CONFERENCE REGISTRATION FEE -MAYOR $100.00 SDML WORKERS COMPENSATION 2023 WORK COMP AUDIT PAYMENT $5,278.00 SIGN SOLUTIONS USA, LLC SIGNS FOR STREETS DEPT $1,394.46 JASON NELSON CAGE LIGHT-CRADLEPOINT-DOOR TRIGGER $1,823.32 SPEARFISH LUMBER CO TAPE MEASURES $25.64 SPEARFISH GLASS INC RPLACE DOORS AT HUMANE SOCIETY $3,974.50 SYN-TECH SYSTEMS INC FUELMASTER MAINT $550.00 TFS EQUIPMENT & SERVICE, L BOOM TRUCK AT WWTP $362.50 TRANSOURCE TRUCK & EQUIPME GUTTER BROOMS FOR EQUIPMENT $1,487.44 TTG ENTERPRISES INC TRANSMITTER FILTER $240.00 VISIT SPEARFISH INC MONTHLY BID BOARD APRIL $18,750.00 WARNE CHEMICAL & EQUIPMENT ARBOR FOS-BIO PAK $419.00 $947,248.55 March 2024 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,141.26 1.06% $8,491.72 $649.54 1.26% City Administrator 11,809.06 1.37% 9,971.66 1,837.40 1.47% City Attorney 12,297.90 1.42% 10,113.60 2,184.30 1.50% Finance 32,406.73 3.75% 25,481.88 6,924.85 3.77% Human Resources 10,458.14 1.21% 8,507.20 1,950.94 1.26% Gov't Bldgs 23,372.62 2.70% 17,740.85 5,631.77 2.62% Engineering 31,378.18 3.63% 25,069.04 6,309.14 3.71% Public Safety Admin 26,829.26 3.10% 20,936.79 5,892.47 3.10% Police 161,596.08 18.69% 124,388.48 37,207.60 18.40% Fire 21,580.56 2.50% 17,513.40 4,067.16 2.59% Bldg Inspection 26,083.44 3.02% 19,915.22 6,168.22 2.95% Streets & Snow 92,489.84 10.70% 72,652.06 19,837.78 10.74% Cemetery 4,688.76 0.54% 3,412.80 1,275.96 0.50% Animal Control 4,921.52 0.57% 3,412.80 1,508.72 0.50% Recreation/Aquatic 70,291.88 8.13% 55,241.17 15,050.71 8.17% Parks 39,084.48 4.52% 29,465.54 9,618.94 4.36% Library 36,369.78 4.21% 28,578.15 7,791.63 4.23% Plan & Zone 29,647.61 3.43% 25,732.31 3,915.30 3.81% Motor Pool 23,558.48 2.72% 17,772.73 5,785.75 2.63% Wildland Fire 8,352.51 0.97% 6,203.60 2,148.91 0.92% Police Comm 53,656.85 6.20% 41,673.31 11,983.54 6.16% Water 26,942.20 3.12% 20,428.35 6,513.85 3.02% Electric Production 18,401.32 2.13% 14,507.64 3,893.68 2.15% Sewer 20,574.54 2.38% 15,676.82 4,897.72 2.32% WWTP 37,880.43 4.38% 29,419.12 8,461.31 4.35% Solid Waste 30,922.52 3.58% 23,848.54 7,073.98 3.53% Totals $864,735.95 100.00% $676,154.78 $188,581.17 100.00% Banking Fees February 76.56 Credit Card Fees February 8,698.04 Grand Total $873,433.99 Added or Adjusted Wages: Employee Position Wage Stipend Effective Date Wanner, Bradley Parks, Maintenance & Forestry Tech $21.86 $3.00 3/18/2024 Crawford, Max Police Officer $30.13 2/26/2024 Beert, Logan Customer Service Assistant FT n/c n/c 4/14/2024 Seasonal Employees Masiero, Anthony Seasonal Wildland Firefighter $16.50 4/1/2024 Snow, Elaina Lifeguard $15.50 4/1/2024 Solvie, Kora Lifeguard $15.50 4/1/2024 Kutz, Joseph Cemetery Summer Laborer $16.00 4/1/2024 Harris, Natalie Lifeguard/WSI $16.50 4/1/2024 Rodriguez, Daniela Lifeguard/WSI $16.00 4/1/2024 Naescher, Malaya Lifeguard/WSI $16.00 4/1/2024 Carlson, Grey Lifeguard/WSI $16.00 4/1/2024 Badwound, Sydney Lifeguard/WSI $16.50 4/1/2024 Thurman, Nakia Lifeguard/WSI $16.00 4/1/2024 Larson, Reese Lifeguard/WSI $16.00 4/1/2024 Gruber, Jessa Seasonal Wildland Firefighter $16.00 4/1/2024 Eichholtz, Jackson Seasonal Wildland Firefighter $16.00 4/1/2024 Haivala, Brenna Seasonal Customer Service Assistant $15.00 4/1/2024 Kaiser, Blake Seasonal Customer Service Assistant $15.00 4/1/2024 Brown, Heath Parks, Maintenance & Forestry Summer Laborer $17.00 4/1/2024 Bullard, Logan Spectator Recreation Seasonal Laborer $16.00 4/1/2024 Hayes, Emma Summer Recreation Assistant $15.00 4/1/2024 Damberg, Elinor Seasonal Customer Service Assistant $15.50 4/1/2024 Tennant, Lucie Seasonal Customer Service Assistant $16.00 4/1/2024 Niles, Michael Campground Assistant Manager $18.00 4/1/2024 Feickert, Sierra Lifeguard $15.50 4/1/2024 Karr, Austin Campground Attendant $16.00 4/1/2024 Kroetch, Abijah Lifeguard $15.50 4/1/2024 Boyd, Wyatt Summer Recreation Assistant $15.00 4/1/2024 Sevold, Lauren Summer Recreation Assistant $15.50 4/1/2024 Chelf, Kadence Lifeguard Coordinator $16.50 4/1/2024  Mollman, Jaci Lifeguard Coordinator $19.00 4/1/2024 Gifford, Kayla Campground Attendant $16.00 4/1/2024 Snow, Kailyn Lifeguard/WSI $16.00 4/1/2024 Standen, Ashley Lifeguard/WSI $16.00 4/1/2024 Gasper, Sydney Lifeguard Coordinator $17.00 4/1/2024 Rowett, Kabella Lifeguard/WSI $16.00 4/1/2024 Smith, Levi Parks, Maintenance & Forestry Summer Laborer $16.00 4/1/2024 Martin, Duncan Spectator Recreation Seasonal Laborer $16.00 4/1/2024 Snow, Brisa Lifeguard/WSI $16.00 4/1/2024 Symonds, KyleeJo Lifeguard/WSI $17.00 4/1/2024 Departmental Discussion – Project Engineer Walters mentioned that Colorado Boulevard from Rainbow Road to Highway 85 will be closed on Wednesday, April 3. Interim Parks and Recreation Director McDonald extended an invitation to attend the ground- breaking event for the bandshell construction project on Friday, April 5, at 10:45 a.m. Public Safety Director Rotert stated Detective Sergeant Steve Hoffman will retire on April 5, 2024 and the mayor, council members, and department heads are welcome to stop by for lunch at the Police Station from noon to 2:00 p.m. Rotert reminded everyone the Fire Department Awards Banquet will be held at the Joy Center on Saturday, April 6, at 6:00 p.m. There being no further business, Hourigan moved, Jacobs seconded, and all voted to adjourn at 5:53 p.m. Dated this 1st Day of April, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.