City Council

Spearfish City Council Regular Session Minutes November 4, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, November 4, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: none. Also present: City Administrator Falcon, City Attorney Knox, Finance Officer De Neui, Parks and Recreation Director Ehnes, Planning Director Koelbel, Public Safety Director Rotert, and Public Works Director McMahon. All stood and recited the pledge of allegiance. Agenda – Clark moved, Jacobs seconded, and all voted to remove #11 under 9.B. Clark moved, Hourigan seconded, and all voted to approve the agenda as amended. Public Comment – A time for public comment was opened at 5:32 p.m. Comments regarding building permits, building inspections, costs of building permits, process to schedule inspections, and how City staff interact with contractors were expressed by contractors and/or residents Kevin Dailey, Darren Goodsell, Ryan Hughes, Dorcie Dardis, Bailey Construction, Stacy Strohfus, Matt Heinzerling, and Jess Horstman. Mayor Senden noted that the City is looking to establish listening sessions to gather further public input on ways the City can improve. More information on these sessions will be coming. No further comments were received and the time for public comment was closed at 5:50 p.m. Consent Agenda – Clark moved, Jacobs seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the October 21, 2024, City Council regular session. B. Approve project closeout and certificate of final completion with TruGreen for the 2024 Week Control Application project. Other Items Proclamation – Mayor Senden proclaimed November 11, 2024, as VFW Poppy Day in Spearfish, South Dakota. License Renewal – A public hearing was opened at 5:54 p.m. to consider an application from Spencer Montgomery with GLP Spearfish, LLC dba Greenlight to renew the cannabis dispensary license located at 320 S. 26th Street. Char Gamble, with Emerald Consulting, assisted Greenlight with their renewal and wanted to thank the city for their time and help. No further comments were received and the time for public comment was closed. Clark moved, Hafner seconded, and all voted to approve the license renewal. License Renewal – Jacobs moved, Rath seconded, and all voted to approve the following 2025 liquor and wine license renewals: 1 A Perfect 10 Nail & Beauty Bar Retail Wine 2 Antunez/Dakota Food Gypsies Retail Wine 3 Applebees Retail Liquor 4 B&B Lounge & Back Porch Retail Liquor 5 Berlin Retail Wine 6 Best Western BH Lodge Retail Wine 7 CBH Cooperative Package Liquor & Retail Wine 8 The Clubhouse of Spearfish Retail Wine 9 Dough Trader Pizza Co Retail Wine 10 El Sombrero Retail Wine 11 Elkhorn Ridge Golf Course Retail Liquor & Retail Wine 12 Elkhorn Ridge RV Park & Campgrnd Retail Liquor & Retail Wine 14 Exit 8 Phillips 66 Package Liquor 15 False Bottom Bar Retail Liquor 16 The Farmhouse Restaurant Liquor 17 Fuji Sushi Bar & Grill Retail Wine 18 Golden Dragon Restaurant Retail Wine 19 Good Earth Natural Foods Retail Wine 20 Grant Street Liquor Package Liquor & Retail Wine 21 Holiday Inn Convention Center Liquor 22 K-Nails & Beauty Bar Retail Wine 23 Killians Tavern Retail Liquor 24 Lueders Food Center Retail Wine 25 Matthews Opera House Retail Wine 26 Mimosa Beauty Spa & Nails Retail Wine 27 Nonna's Kitchen Restaurant Liquor 28 Party Time Liquor Package Liquor 29 Piranha Salon Retail Wine 30 Public House Retail Liquor 31 Queen City Liquor Package Liquor 32 Queen City VFW Retail Liquor 33 Redwater Kitchen Restaurant Liquor 34 Safeway Store Package Liquor 35 Sawyer Brewing Retail Wine 36 Scoreboard Lounge Retail Liquor 37 Smokes N' Things Retail Wine 38 Sodexo America at BHSU Retail Wine 39 Spearfish Brewing Co. Retail Wine 40 Spearfish Canyon Country Club Retail Liquor 41 Spearfish Sasquatch Baseball Club Retail Wine  42 Speedy Mart Package Liquor 43 Stadium Sports Grill Retail Liquor 44 Sunshine Saloon Retail Wine 45 Triple 7 Casino Retail Wine 46 Walgreens Retail Wine 47 Wal-Mart Supercenter Package Liquor 48 Yesway Package Liquor Wine-27 Retail Liquor-11 Package Liquor-9 Restaurant Liquor-3 Convention Center Liquor-1 Spearfish Creek Preservation Plan – Rath moved, Jacobs seconded and with Clark voting nay, and Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the scope of services from ISG Inc. for Phase 1 of the Spearfish Creek Preservation Plan for an amount not to exceed $56,695.00 and authorize staff to sign all required documents. Sponsorship – Clark moved, Hourigan seconded and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the amendment to the Sponsorship Sales and Service Representation Agreement with Instigo, LLC. Grant Application – Klarenbeek moved, Hourigan seconded to approve the grant application BIL AIP 3-46-0065-038-2025 for Federal Aviation Administration (FAA) funding in the amount of $355,500 for terminal building construction services for the Black Hills Airport project and authorize appropriate staff and elected officials to sign all documents pertaining to the application and administration of the grant. Bill List – Klarenbeek moved, Jacobs seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated November 4, 2024. VENDOR NAME DESCRIPTION AMOUNT ADVANCED DESIGN NORTH AVE ST REPAIR PROJECT $8,172.60 AINSWORTH-BENNING INC BANDSHELL PAYMENT #2 AND #3 $167,447.84 ALLSTATE PETERBILT CO KIT REMAN BRAKES $573.93 AMAZON CAPITAL SERVICES BOOT BRUSHES-SEATBELT-DVDS LIBRA $1,277.03 AMBER BALL CRIMINAL ANALYST TRAINING $644.90 AMERICAN ENGINEERING TESTI CO BLVD SWR UPSZ PHASE 1 $2,178.75 AMERICAN RAMP CO SKATEPARK-SPARTAN $5,000.00 BLACK HILLS ENERGY AUG/OCT 2024 ELECTRIC USAGE $35,230.02 BIERSCHBACH SFE SEAL COLD SEALANT $1,144.00 BLACK HILLS CHEMICAL CORP DISINFECTING WIPES-GLOVES-CLEAN $3,235.10 BOMGAARS SUPPLY INC SHOVEL-RODS-TIES-WRENCH-STRAP-OI $2,085.20 BUILDERS FIRSTSOURCE INC CDX FIR 4PLY RTD $27.60 CARON, SARAH NOV 24 BYOD REIMBURSEMENT $41.91 CBH COOPERATIVE SEPT 2024 FUEL $29,809.01 CONSOLIDATED ELECTRICAL DI PVC CONDUIT-COUPLING-TIMER RSTR $745.34 CENGAGE LEARNING BOOKS FOR LIBRARY $296.29 TRITECH SOFTWARE SYSTEMS CLIPS-PROJECT MANAGEMENT SVCS $2,340.00 CENTURYLINK INC OCT 2024 AIRPORT, HYDRO,PD,FD, WW $547.20 DG INVESTMENT INTERMEDIAT ALRAM MONITORING CONTRACT REC $360.00 DAKOTA BARRICADE LLC YELLOW THERMO PVMNT MKG 4" $270.00 DAKOTA PUMP INC LIFT STATION B PLC ISSUE SCADA $255.10 ELKHORN RIDGE @ FRAWLEY R 2024 SEPT TIF OCT 2024 $12,701.18 FALCON, ROBERT NOV 24 BYOD REIMBURSEMENT $41.91 SEON SYSTEMS SALES INC WASTE APP SERVICE OCT 2024 $547.64 FOOTHILLS SEED INC MAT FIBER MULCH $882.00 FOTH INFRASTRUCTURE & ENVI EAST LOW ZONE WTR IMPRV-SKY RDG $93,167.10 GAMETIME MTN SHDWS SLIDE REPLACEMENT $1,548.61 VIEHAUSER ENTERPRISES LLC RETRIEVE VIDEO SURVEILLANCE $95.00 GREAT WESTERN TIRE INC FLAT REPAIRS-EMG RD SVC CHRG $1,470.80 HAWKINS INC CHLORINE CYLINDER WWTP $40.00 HOLIDAY INN SIOUX FALLS POLICE DEPT LODGING $321.00 SAMSON ONI SPONSORSHIP $80.00 JOHNER PAVING SPEARFISH GREEN TACK OIL-ASPHALT $2,008.75 KDV INC FINAL DRAW FOR HILL STREET WTR $36,091.74 KOELBEL, KEVIN SDPA CONFERENCE REIMBURSEMENT $110.74 MATRIX FITNESS PIN SET FOR REC CENTER $73.45 MAXWELL ASPHALT AIRPORT RUNWAY PE 2 $69,423.07 MCGAS PROPANE FILL RAINBOW RD TANK $728.20 MONTANA-DAKOTA UTILITIES 9/6-10/8/ 2024 GAS USAGE $1,681.09 MONEY MOVERS MONTHLY MAINT FEE SEPT 2024 $10.00 VAN DER VORSTE, RY W RE LEVEL PROJECT 23 MONUMENTS $5,000.00 NORTHERN HILLS VENTURES COMP SWAPS X 7-0365 LICENSE NTWRK $26,556.40 NORTH STAR CONSTRUCTION TAXILINES- PE #2 $125,503.74 KENNEDY ENTERPRISES GAS GOLF CAR FOR PARKS DEPT $9,800.00 NORTHERN HILLS EXCAVATION 2910 4TH AVE WATER LEAK $2,040.82 ONE TIME VENDORS MAILBOX REPLACEMENT-PD $61.17 PETTY CASH PETTY CASH REIMBURSEMENT OCT 24 $207.16 PRECISION MECHANICAL LLP RECLAIM UNITS X 20 RUBBLE SITE $900.00 SCHREINER ENTERPRISES, INC RECEIPT BOOKS RUS-REGULAR INVOIC $939.40 RCS CONSTRUCTION INC EASTLOW ZONE PE4 $254,745.70 REED, THERESA DAWN OCTOBER 2024 DWNTN RESTROOMS $465.00 SANITATION PRODUCTS 15' HIGHWAY SPREADER-PLOW TRUCK $281,155.13 SD STATE TREASURER-UCP UNCLAIMED REFUND CHECKS $302.92 SOUTH DAKOTA DOT HIGHWAY WORK BIKE PATH $108,190.45 SOUTH DAKOTA DOT RUS AND CAMPGROUND BILLBOARD $16.00 SUPERIOR SANITATION LLC SEPT PORTABLE RESTROOMS $1,382.00 TACTICAL SOLUTIONS AMOR-CONCEAL CARRIERS X2 $2,626.00 TRAFFIC CONTROL CORP BREAKER-SURGE PROTECTOR $3,651.00 TREE WISE MEN TREE REMOVAL JONAS $625.00 TTG ENTERPRISES INC SUBMERSIBLE PRESSURE TRANS $850.00 US BANK 2015 REC CENTER BOND PMNT 19 $828,863.75 US BANK GLOBAL CORP TRUST SALES TAX REVENUE BOND PMT 6 $391,600.00 US BANK NATIONAL ASSOCIATI GOLLIHER TNK SRF 2014 $91,072.41 VERIZON WIRELESS - VSAT SMS RETRIEVAL-PD $75.00 VISIT SPEARFISH INC NOV 24 ID BOARD ALLOCATION $18,750.00 WALMART CAPITAL ONE RULER-DUCT TAPE-STORAGE CLIP $323.37 WHITE'S ELECTRICAL SERVICE FIX SMALL ELECTIRCAL ISSUES $250.00 $2,638,656.52 OCTOBER 2024 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,141.26 0.97% $8,491.72 $649.54 1.15% City Administrator 34,907.40 3.72% 30,427.74 4,479.66 4.13% City Attorney 0.00 0.00% 0.00 0.00 0.00% Finance 32,818.81 3.50% 25,458.34 7,360.47 3.45% Human Resources 10,458.14 1.11% 8,507.20 1,950.94 1.15% Gov't Bldgs 25,175.37 2.68% 19,823.03 5,352.34 2.69% Engineering 39,901.42 4.25% 31,846.51 8,054.91 4.32% Public Safety Admin 26,745.79 2.85% 20,863.35 5,882.44 2.83% Police 154,651.30 16.48% 119,619.20 35,032.10 16.22% Fire 24,180.33 2.58% 19,928.40 4,251.93 2.70% Bldg Inspection 25,628.06 2.73% 20,212.82 5,415.24 2.74% Streets & Snow 105,117.82 11.20% 81,890.84 23,226.98 11.11% Cemetery 5,330.69 0.57% 3,977.61 1,353.08 0.54% Animal Control 4,773.99 0.51% 3,484.79 1,289.20 0.47% Recreation/Aquatic 71,535.73 7.62% 55,762.05 15,773.68 7.56% Parks 65,183.60 6.95% 51,356.20 13,827.40 6.96% Library 36,585.69 3.90% 28,772.18 7,813.51 3.90% Plan & Zone 25,105.11 2.67% 20,264.87 4,840.24 2.75% Motor Pool 25,373.06 2.70% 19,406.14 5,966.92 2.63% Wildland Fire 18,752.42 2.00% 15,776.42 2,976.00 2.14% Police Comm 46,966.57 5.00% 35,739.91 11,226.66 4.85% Water 27,064.72 2.88% 20,179.11 6,885.61 2.74% Electric Production 19,583.70 2.09% 15,597.33 3,986.37 2.12% Sewer 20,694.82 2.21% 15,454.85 5,239.97 2.10% WWTP 39,015.94 4.16% 30,441.45 8,574.49 4.13% Airport 5,533.40 0.59% 4,155.20 1,378.20 0.56% Solid Waste 29,927.64 3.19% 22,413.80 7,513.84 3.04% Campground 8,364.95 0.89% 7,515.15 849.80 1.02% Totals $938,517.73 100.00% $737,366.21 $201,151.52 100.00% Banking Fees OCT  Credit Card Fees OCT $ 6,689.71 Grand Total $945,207.44 Added or Adjusted Wages Employee Position Wage Effective Date Hope Marchant Facilities Maintenance Technician $19.32 10/21/2024 Tanner Fischer Water/Wastewater Utilities Operator II $23.54 10/13/2024 Ashlynn Jensen Customer Service Assistant FT $16.66 11/4/2024 Vasiliki Pistoftzian Planning Technician $26.47 1/13/2025 Tanner Fischer Water/Wastewater Utilities Operator II 10/27/2024 Nomination – Clark moved, Jacobs seconded, and all voted to appoint William Moths to the Planning Commission for a 5-year term expiring December 31, 2029. Departmental Discussion – Dorcie Dardis prayed for nation. De Neui reminded all about the election on November 5, 2024. Executive Session – Clark moved, Jacobs seconded, and all moved to go into Executive Session Pursuant to SDCL § 1-25-2(1) and (3) for the purpose of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee; and consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. Hafner left at 6:34 p.m. There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 6:46 p.m. Dated this 4th day of November, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.