Library Board of Trustees

Library Board of Trustees Meeting Thursday, March 8, 2018, at 3:30 p.m. Library Meeting Room Minutes Roll Call –Josh Horak, Ronald Edstrom, Emily Benvenga, Randy Deibert, Amber Wilde Consent Agenda Approval of previous meeting minutes – Ron moved, Emily seconded. Approved unanimously. Financial report –Emily moved to approve the financial report as submitted, Randy seconded. Approved unanimously. Discussion Items Director’s Report: State Level: Nothing to report Black Hills Library Consortium: Our e-book transition from the statewide collection to the Black Hills area collection took place in January. There were a couple of days where the transition was a little rough, but once the collection was fully up and running and patrons were made aware of what they needed to do to make the transition the users seemed satisfied with the change. We are still working on the logistics of purchasing in the new collection, but that should be resolved very soon. Local Projects: New programs, including the Bob Ross painting days, the Friends of the Library Trivia nights, and the Teen Friends program began earlier this year and have been very popular. We staffed a booth at the Home Show March 3-4, and we have been holding our monthly Saturday story times at the Matthews Opera House gallery in conjunction with their Re:Create program going on there. We plan to attend the Spearfish High School Career Fair and the Health Fair at the Hospital in late March and early April to promote some resources we have available. We have also been working with the Friends of the Library to get their 5K event for National Library Week up and running. That event will take place on April 14 if anyone is interested in assisting or participating. I presented our annual report for the City to Council on Monday night. Staffing: Two staff members left us in early February. Ethan Anderson, our recently hired half/time weekend librarian, was unexpectedly offered an archival position out of state, and Angela Faulkner, our newest page, was offered a full time position on campus. We have just completed interviews for the librarian position and extended a conditional offer to an individual. We hope to have that person in place by the end of March. Our second weekend page has been working all of the weekend hours and will continue to do so until we have the librarian in place so that we do not have to train two weekend people at the same time. The open page position will likely be filled in early May. Training: Our focus right now is on the city’s efforts to increase safety awareness. We will be using online training resources offered by South Dakota Municipal League to accomplish this. Circulation Statistics: January 2018 Total Total Loans Renewals -------- -------- 6,807 1,307 February 2018 Total Total Loans Renewals -------- -------- 6,116 1,728 ValueLine Subscription – The ValueLine subscription will end in mid-March. There was no interest in assisting with payments to extend it. Meeting Room Policy – Tabled until May meeting. Black Hills Library Consortium Reciprocal Agreement – Some members of the consortium have expressed interest in entering into reciprocal agreements whereby patrons could use their card at their home library to check out materials at another library within the consortium. Wall and Rapid City libraries are testing the feasibility within the Koha system at this time. Amber provided information and answered questions so that board members could consider this item for future consideration. At this time, board members expressed hesitation regarding entering into such an agreement. Items from the Board – Randy had questions about the library card fees. Amber clarified that the only individuals who are charged a fee are those living outside of Lawrence County, and the fees are currently set at $25. Randy also suggested a couple of county library board meetings to discuss the budget before its submission and also a greater presence at the county budget meetings to answer questions and inform. Action Items Recommendation for trustee appointment – Judy Larson recently resigned due to health reasons, so we are in need of someone to take her position. No nominees were presented at this time. The board will e-mail Amber with suggestions to forward to the mayor for consideration. The meeting was adjourned at 4:26 p.m. Next meeting: May 3, 2018, at 3:30 p.m.