Library Board of Trustees

Library Board of Trustees Meeting Thursday, November 10, at 4:00 p.m. Library Meeting Room Minutes Roll Call – Kelly Kirk, Fred Romkema, Sheleen Bauer, Larry Klarenbeek, Richard Sleep, Chris Davis, Julie Gardner, Amber Wilde, Steve McFarland, Ashley McDonald Consent Agenda Approval of September minutes – Larry moved, Sheleen seconded. Motion carried. Financial report and bills – No bills from the Fines account this month. Discussion Items State Level: In order to complete our accreditation at the Exemplary level the board will need to achieve 45 hours of CE credits. We are currently in line to make it to the Enhanced level at 30 hours. Any hours achieved by the end of November can be counted. Amber will send out the link so that members can work on this and send any completed CE certificates to her by November 30. Black Hills Library Consortium: Libraries from throughout the Consortium recently received an e-mail accusing us of being discriminatory with our Non-Resident card policy from an individual, specifically that we do not provide digital access to those who cannot proof that they live, work, go to school, or own property here. We stand by the policy’s adherence to our contract with OverDrive. Local Projects: The Friends of the Library recently received a $25,000 donation with the specific request that it be put toward new furniture, décor, and activities for the children’s section. Staffing: We will begin a search for an additional half-time budgeted library assistant with the hopes of having someone to start in January. Training: Shayna recently attended an online database refresher from the State Library. Circulation Statistics: September 2022 Physical OverDrive Hoopla Loans Loans Loans -------- -------- -------- 5,531 3,326 209 October 2022 Physical OverDrive Hoopla Loans Loans Loans -------- -------- -------- 5,500 3,275 224 Items from the Board – Action Items Authorize signatures for Fines Account – Chris moved to authorize Amber Wilde, Kelly Kirk, and Christine Davis as signatories for the Library Fines Account. Fred seconded. Motion carried. Adopt Marketing Plan – Chris moved to approve the plan with recommended changes by Larry and Kelly to include statement of inviting Council members to attend Library Board meetings on a rotating basis and to add the phrase regarding increasing role of providing services. Julie seconded. Motion carried. Review Library Mission Statement & Bill of Rights – Julie moved to approve as is. Chris seconded. Larry abstained. Motion carried. Review Behavior Policy – Chris moved to approve with recommended change of “library staff” to library director”. Kelly seconded. Motion carried. Review Fee Schedule – Chris moved to approve as is. Fred seconded. Larry stated that they are too low. Amber reported that many libraries in the area are doing away with fines altogether. Sheleen expressed concern about fines as a barrier to access. Amber will send out some studies on fines for future consideration. Motion carried. Adopt 2023 Holiday Closures – Julie moved to approve the closures as provided. Chris seconded. Motion carried. Consider Recommendation for Board Appointment – Kelly moved to recommend that Chris Davis and Julie Gardner be reappointed to another three-year term. Sheleen seconded. Motion carried. The meeting was adjourned at 4:30 p.m. Next meeting: January 12, 2023, at 4:00 p.m.