Parks, Recreation & Forestry Advisory Board

CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 Parks, Recreation, & Forestry Advisory Board – minutes Thursday, January 19, 2017 I City Hall – Council Chambers I 7:00 am Randy called meeting to order: 7:00 am Members/Staff Present: Jessie, Randy, Barb, Jordan, Dave, Marty, Chris, Charlie, John (Staff) Brett, and Crissy APPROVAL OF AGENDA - motion by Dave and 2nd by Randy, noted duplication of topic under Parks & Forestry a & b will be discussed with visitors items; motion carried NOTE: New Members/ Re-Appointments i) Bruce Gefvert ii) Jordan Bauer (re-appointed) iii) Charlie Neilson (re-appointed) APPROVAL OF MINUTES: motion by Barb and 2nd by Dave; motion carried Election of 2017 Officers Nominations for Board Chairman Charlie nominated Dave Donat Randy nominated Jordan Bauer Motion carried Jordan 2017 Board Chairman Nominations for Vice Chairman Jordan nominated Dave Donat Randy nominated Chris McCart Motion carried Chris 2017 Vice Chairman Establish 2017 Dates/Times/Location Motion 3rd Thursday (to include Dec. meeting) at 7:00 am in council chambers each month by Randy and 2nd Dave; motion carried ITEMS FROM VISITORS (Policy Note: Visitors are limited to 5 minutes of presentation followed by questions)  QCFC/Spearfish Rams update Spartan Park- Nick Hoffman/ Luke Donovan a) Upgrades to the upper field (state st. park) soccer, football and lacrosse (pg5 football layout) install 2 goal posts standard high school height and width. Steel and aluminum. Will purchase product and installed permanent at the complex. Also install a score board in southeast corner. Would need power for the score board underground. Also placing a new shed and crow’s nest, permanent structure with concrete. i) Discussion of parking for the area, for games and practices Next Meeting – Feb. 16, 2017 7:00 am Council Chambers  CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 Motion to support the MOU in further discussion with New Parks Director and the board prior to meeting with Public Works; 2nd by John. Discussion: 1) Parking on State street during games and practice 2) Monitory involvement and Appreciation to the Organization for raising funds for the improvement of city entity 3) future meetings with the New Director and public works committee to communicate prior to meeting with city council 4) Liability insurance for new building and property 5) Building permit for structure on public land needs to be noted in the MOU. Motion carried OLD BUSINESS Board Items a) Scope and schedule of Recreation Path Master Plan Update (city staff designated) Randy discussed outsource the study in February noted by Joe Neeb email. Table for Feb. meeting b) Adoption of revised By-Laws (Barb) Eric reviewed the bylaws (need to email out to the board) Park & Forestry a) Spartan Park Goals and Shed (Tyler) discussion with visitors b) Rec Path Master Plan (Tyler) discussion with visitors c) Park Land Task Force info to go live and How much of it (Tyler) Randy commented discussion of what we want to have online, as rec plans are placed together will address the GIS system and safe route info will be addressed for public. Brett commented to break down in specific areas go live at different times or to go live all at one time. i) Randy motion to make recommendation to council to place a partial data and classifications live now, Dave 2nd discussion Charlie talked about expansion and proposed safe routes; motion carried. (Recommendation to council) Rec & Aquatic Center a) Parks and Recreation Director Update: Brett- Individual has excepted the position and will start mid- February b) Lookout Room Capital Plan- waiting for new director before moving forward c) Rec Center Subcommittee Draft – (Brett) modify the committee responsibilities Motion by Randy to rename the standing committee as the Spearfish Parks & Recreation Board Rec & Aquatics Center Subcommittee and to include the modifications of responsibilities; 2nd by Chris; motion carried. i) Dave nominated for new member on this committee; motion by John and 2nd by Charlie, motion carried. NEW BUSINESS Board Items b) SD GFP RTP grant opportunity (John) land opportunity to apply for the grant, follow up with Tyler c) Bat house on Rec Path (John) for insects on the rec paths, Joe proposal to have board to discuss and talk to scout to help with the maintenance of the houses. Discuss with Tyler and revisit in February Park & Forestry a) Tree City/Playful City: Brett proposal has been sent off Rec & Aquatic Center Items from the Board Next Meeting – Feb. 16, 2017 7:00 am Council Chambers  CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333  Land use along Winterville Road (John): Brett discussion city owned parcel  Update in contact information to the board CONSENT AGENDA / FYI ITEMS  5K series January 21st (Resolution Run) no race in December due to the extreme cold will reschedule  Ninja Night January 28th 7-11pm  Skate Night- February 3rd (Valentines Night) 5:30-8:30 pm  Dodgeball starting February 20th registration now open for teams Monday nights (6-10pm)  Half Price Swim passes sales thru May 1, 2017 Dave motion for meeting to adjourned at 8:22 am. Next Meeting – Feb. 16, 2017 7:00 am Council Chambers