Parks, Recreation & Forestry Advisory Board

Parks, Recreation, & Forestry Advisory Board – AGENDA Thursday, August 19th, 2021 Council Chambers 7:30 A.M. City Spearfish is inviting you to a scheduled Zoom meeting. Topic: August Parks, Rec and Forestry Advisory Board Meeting Time: Aug 19, 2021 07:30 AM Mountain Time (US and Canada) Join Zoom Meeting https://us02web.zoom.us/j/83858771657 Meeting ID: 838 5877 1657 One tap mobile +13462487799,,83858771657# US (Houston) +16699009128,,83858771657# US (San Jose) Dial by your location +1 346 248 7799 US (Houston) +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 301 715 8592 US (Washington DC) Meeting ID: 838 5877 1657 Find your local number: https://us02web.zoom.us/u/kwdX1lg8R CALL TO ORDER ROLL CALL APPROVAL OF AGENDA APPROVAL OF MINUTES PUBLIC COMMENT ITEMS FROM VISITORS (Policy Note: Visitors are limited to 5 minutes of presentation followed by questions) Next Meeting – September 16th, 2021 7:30 A.M. Council Chambers  Parks, Recreation, & Forestry Advisory Board – AGENDA Thursday, August 19th, 2021 Council Chambers 7:30 A.M. OLD BUSINESS Board Items • Reconsider the Black Hills Bike Share location and project. • Approve an MOU for soccer field space between the Black Hills Rapids and the city. • Question and Answer session on August staff update. Director Items Rec & Aquatic Center Parks and Forestry NEW BUSINESS Board Items Director Items Rec & Aquatic Center Parks and Forestry • Pollinator garden expansion of Sue Bertsch Memorial Park. • Murals painted on bridge footings under Hillsview Drive, along the Rec Path. FYI ITEMS ADJOURNMENT Next Meeting – September 16th, 2021 7:30 A.M. Council Chambers  AGENDA ITEM SUMMARY Board Items-Old Business DEPARTMENT: ___________________________________________________________ REQUEST: Reconsider the Black Hills Bike Share location and project. JUSTIFICATION: (attach any additional justification and/or documentation) Tom and Breon Derby with Black Hills Bike Share presented their idea to the board in April. The board recommended that they work with staff to finalize the location and come back to the board for approval. Staff have worked with BHBS and have settled on a location near the City Park. BHBS have been working with staff on flood plain compliance, right-of-way compliance etc. At the June meeting, the board voted to not approve the location of the bike share. Tom and Breon have requested another opportunity in front of the PRF Advisory Board for reconsideration. N/A FUNDING:___________________________________________________________ RECOMMENDATION: Staff Recommends ________________________________________________________ MEETING DATE PRFAB:_________________________ 8/19/21 Deadline: Friday 12:00 PM prior to board meeting, send electronically to the SRAC Admin Assistant.  10’3” 8’ 8’ 3’2” 8”x8” 8”x8” 9’4” 10’3” 33’  AGENDA ITEM SUMMARY Board Items-Old Business DEPARTMENT: ___________________________________________________________ REQUEST: Approve an MOU for soccer field space between the Black Hills Rapids and the city. JUSTIFICATION: (attach any additional justification and/or documentation) The Black Hills Rapids is a competitive soccer organization from Rapid City utilizing players from around the northern hills. They are requesting to use city fields and an formal MOU allowing them to use the fields on a regular basis moving forward. Currently the city has MOUs with the Spearfish Youth Soccer Association, Spearfish High School and Black Hills State University. The current South Dakota Youth Soccer Association by-laws allow BH Rapids to offer programming in Spearfish. Recently, the rec center canceled its youth football season due to lack of interest, this has made field space available this fall. The board tabled this decision at the July meeting and will need to reconsider the request at this meeting. N/A FUNDING:___________________________________________________________ RECOMMENDATION: Staff Recommends ________________________________________________________ MEETING DATE PRFAB:_________________________ 8/19/21 Deadline: Friday 12:00 PM prior to board meeting, send electronically to the SRAC Admin Assistant.  AGENDA ITEM SUMMARY Board Items-Old Business DEPARTMENT: ___________________________________________________________ REQUEST: Question and answer session on August staff update. JUSTIFICATION: (attach any additional justification and/or documentation) This is our standing Q & A session for board members to have their questions answered regarding the monthly staff update. N/A FUNDING:___________________________________________________________ RECOMMENDATION: N/A ________________________________________________________ MEETING DATE PRFAB:_________________________ 8/19/21 Deadline: Friday 12:00 PM prior to board meeting, send electronically to the SRAC Admin Assistant.  August Park, Rec and Forestry Advisory Board Update Director Update: Exit 8 Rec Path Expansion: The RTP section through the Spearfish Forest Products Sports Complex is nearing completion. The contractor will have some fine grading and fencing to complete and then they will start on the Hillsview sidewalk portion of the project. Phase 1 of the TA Grant portion is out to bid right now with the bid letting scheduled for August 18th. Phase 2 60% plans will be submitted to the SDDOT this week for review. We are anticipating a February bid letting for phase 2. Sports Complex Staff conducted a pre-construction meeting with Mid-America Golf and Landscape two weeks ago. They are currently mobilizing and will be starting the construction within the next couple of weeks. Our estimated substantial completion for the complex is in July of 2022. We will be issuing several other bid packages to finalize the project such as way-finding, shade structures, maintenance building, and irrigation well with a hopeful completion of the project sometime in 2023. Peoria and Rushmore Bridge Update The bridge relocation project is complete. There is some seeding that will be done in the fall and the parks staff will need to do add some signage and finalize the dead ends of the path this fall. Although this bridge removal/relocation is not ideal, I am thankful that the city was able to keep one bridge to keep connectivity over to BHSU. Budgets I have completed my portion of the budget process. I met with the finance officer and city administrator to present my requests to them. I presented a conservative budget, but a budget that has grown significantly due to the projected addition of the Sky Ridge Sportsplex. I also presented the capital improvement plan that was built by staff and members of the budget committee from this board. We focused our capital planning using our priority list from the park and recreation master plan and focused on maintaining our current properties and equipment while adding a few small projects to the list. I presented my 2022 budget request to the City Council on August 2nd. Budgets should be finalized and adopted by October. Exit 17 Fishing Pond I have been working with a small group of individuals including Bill Coburn on an idea to turn the pond near the gas station at Exit 17 into a public fishing pond. We have had several meetings and it is looking more and more like this project is going to move forward.  August Park, Rec and Forestry Advisory Board Update Bandshell The new bandshell design has started. I am working with Interstate Engineering, Williams and Associates, and Spread the Tunes to get the design completed. With the design, I plan on applying for several grant opportunities to aid in the construction of the bandshell. There is not a solid timeline for this project as it depends on fundraising and grant cycles. I would hope to construct in 2024 at the latest. Parks, Rec, and Forestry Update 1. Festival in the Park a. Operations went very smooth this year, thanks to all who contributed to the success i. Matthews Opera House ii. Kiwanis Club iii. Lions Club iv. City of Spearfish Parks and Rec v. City of Spearfish Public Works 2. Rec Path a. Addition at Forest Products fields i. Park staff worked with contractors to relocate irrigation along the new Path ii. The path has been paved and final grading is currently taking place b. Rushmore bridge relocation i. Park staff have worked with the Bike Spearfish, the Bicycle Advisory Group, to update signage along this section of Rec Path to make wayfinding easier ii. Suggestions from Bike Spearfish were taken to Public Works and Engineering for discussion and feedback iii. New branding and signage will be placed along this section of Rec Path and extend along the entire section of Rec Path  August Park, Rec and Forestry Advisory Board Update 3. McGuigan Nature area i. Resident complaints of 4-wheelers riding on the trail ii. Parks staff installed a sign in the middle of the trail at the trailhead that reads “NO MOTOR VEHICLES” iii. We have since received no more complaints about 4-wheelers on the property 4. Story Walk Edging a. Park staff have been working to add landscape timbers as edging around the Story Walk posts between Jorgensen Park and Evans Park b. Edging around the bases of the posts will add to the aesthetic appeal of the Story Walk 5. Sandstone ROW Landscaping a. Park staff are pulling weeds and adding rock to a small piece of city-owned property in the Sandstone subdivision, located on the southeast corner of Sandstone Hills Drive and Branding Iron Drive 6. Community Gardens a. Park staff brought in two loads of topsoil for the Master Gardeners to use in three new raised planting beds that they recently installed 7. Hot Rods for the Hatchery a. Will be on Saturday, 8/14/21 from 8 am-noon b. This is the first year it will be held at the Hatchery c. Overflow parking for the event will be in the southern part of the City Park parking lot  August Park, Rec and Forestry Advisory Board Update Rec Center Update Memberships And Day Passes • Our current membership is 1,503 this is an increase of 53 members from last month. • In the last month, we have sold 777 indoor day passes averaging 25 indoor day pass users a day bringing in $2955. Summer Rec • Our last day for Summer Rec is August 20th. • Making the change to full days and going on field trips on Wednesday has proven to be positive changes. Water Park • We are making some changes to the waterpark hours for the remainder of the season. The following information was posted on 8-12-21 Members and Users of the Spearfish Water Park, It is our desire and effort as a City to provide you with the best level of service we can while at the same time providing you with a safe and enjoyable experience at our water park. Due to school and sports activities starting in the next couple of weeks, the water park will be short of essential staff needed to fully operate the facility. Due to this shortage, we must make changes to our hours of operation at the Spearfish Water Park. Here is a summary of the changes to the water park hours of operation for the remainder of the summer. • Now through Sunday, August 22nd open regular hours daily from 1:00 P.M. to 7:00 P.M. with members-only starting at 12:00 P.M. • Closed to the public Monday, August 23rd-Thursday August 26th (Lap swim and fitness classes will be available in the mornings during regularly scheduled times) • Open Friday, August 27th-Sunday, August 29th from 1:00 P.M.-7:00 P.M. with members starting at 12:00 P.M. (Lap swim and fitness classes will be available in the mornings during regularly scheduled times)  August Park, Rec and Forestry Advisory Board Update • Closed to the public Monday, August 30th-Thursday September 2nd (Lap swim and fitness classes will be available in the mornings during regularly scheduled times) • Open Friday, September 3rd-Monday September 6th from 1:00 P.M.-7:00 P.M. with members-only starting at 12:00 P.M. (Lap swim and fitness classes will be available in the mornings during regularly scheduled times) • Closed for the season September 7th. In a time with staff shortages around the country and our region, and other communities in our area completely closing their pools around August 15th, we are trying to stay open in a limited capacity with the limited staff available. Capacities will be reduced on open days, so we encourage you to come early to secure your spot in the water park. Thank you for your patience and understanding and we apologize for any inconvenience this may have caused you. Thank you, Spearfish Rec and Aquatics Center Staff. • We have sold 8 full-price waterpark passes in the last month bringing the total to 145 Full Price. Staffing • We are in the process of highering two part-time Rec Assistants, these are replacement positions. • We have hired a part-time Group Fitness Instructor and she has taken over all fitness classes allowing the Fitness and Aquatics Coordinator more time to focus on the waterpark. • We are looking to fill a fall/winter seasonal Customer Service Assistant Position. Rock Wall • The Rock Wall is open. • The wall has been getting used every day. We have youth and adults that are using it regularly. Football • Due to a lack of interest from participants and coaches, we will only be offering 3rd & 4th- grade flag football.  August Park, Rec and Forestry Advisory Board Update Fall programing • Men's 5 on 5 basketball will be starting at the end of September. • We will be bringing skate nights back in October. We are looking at limiting the numbers and possibly offering it more if the interest is there. • We are visiting with the college and other service organizations to determine their interest in offering the Fall Festival events again this year.  AGENDA ITEM SUMMARY Parks and Rec DEPARTMENT: ___________________________________________________________ REQUEST: Pollinator garden expansion of Sue Bertsch Memorial Park JUSTIFICATION: (attach any additional justification and/or documentation) Kelly Harnett, founder of Beautify Spearfish, would like to adopt Sue Bertsch Memorial Park in 2022 as part of the City's Adopt-A-Park program. She has ideas for expansion of the existing gardens to include more pollinator-friendly and native plantings. She will be working with several local organizations for fundraising and support. n/a FUNDING:___________________________________________________________ RECOMMENDATION: Staff recommends ________________________________________________________ MEETING DATE PRFAB:_________________________ 8/19/21 Deadline: Friday 12:00 PM prior to board meeting, send electronically to the SRAC Admin Assistant.  AGENDA ITEM SUMMARY Parks and Rec DEPARTMENT: ___________________________________________________________ REQUEST: Murals painted on bridge footings under Hillsview Drive, along the Rec Path JUSTIFICATION: (attach any additional justification and/or documentation) Jeremy Smith, Head of Bike Spearfish - Bicycle Advisory Group, would like to spearhead an effort to work with community partners and organizations to paint murals on the two bridge footings under Hillsview Drive and on the walls along the Rec Path. The City will provide paint and materials for the project out of the General Fund budget. General Fund FUNDING:___________________________________________________________ RECOMMENDATION: Staff recommends ________________________________________________________ MEETING DATE PRFAB:_________________________ 8/19/21 Deadline: Friday 12:00 PM prior to board meeting, send electronically to the SRAC Admin Assistant.