Public Works Committee (Ceased May 2022)

City of Spearfish Public Works Committee Minutes January 28, 2020 The Public Works Committee met at 4:15 p.m. in the Council Chambers of City Hall on Tuesday, January 28, 2020 with the following members present: Clark, Herrmann and Hodgs. Absent: none. Also present were: City Administrator Harmon, City Planner Watson, Park and Recreation Director Ehnes, City Attorney McDonald, City Finance Officer DeNeui, Assistant Finance Officer Thurmes, Public Works Director Lee, City Engineer Mathis, Human Resource Director Mathis, Recreation Facility Superintendent Rauterkus, and Wastewater Treatment Facility Superintendent Evridge. City Administration FYI – T R Chytka will present a concept for bronze statue to the full council. Engineering Bid Award – Committee recommended to full council to award the lowest responsive and responsible bid for the 2020 Sanitary Sewer CIPP Lining Project to Hydro-Klean, LLC at a total amount of $302,793.92. Street Light – Committee recommended to full council to purchase an additional street light at a cost of $6,723.75, the original authorization was for 29 street lights at a cost not to exceed $200,000 and the additional light will bring the total to $201,712.50. Council member Clark suggested also purchasing an additional light or two for future repairs or parts, staff will review budget and update the full council during the next council meeting. Human Resources Wage Changes – Committee recommended to full council to authorize the following wage change due to successful completion of training periods: 1) Joel Johannesen, solid waste collector/operator, grade 10, step 13, $19.30 per hour, effective 2/9/2020. 2) Richard Plocek, rubble site operator, grade 7, step 13, $16.65 per hour, effective 2/9/2020. 3) Nancy Hoffman, public works administrative assistant, grade 12, step 3, $17.48 per hour, effective 2/9/2020. 4) Kim Reifschneider, recreation assistant, grade 7, step 2, $13.39 per hour, effective 2/9/2020. 5) Alan Bonde, special events assistant, grade 12, step 2, $17.14 per hour, effective 2/9/2020. Parks and Recreation Set Bid Opening – Committee recommended to full council to set the bid opening for the 2020 City Weed Spraying Project for March 3, 2020 at 1:30 p.m. in the Council Chambers. Bid Award – Committee recommended to full council to award the lowest responsive and responsible bid for the 2020 Pickle Ball Court Project One to GTI Companies at a total base bid of $54,397.52 Bid Award – Committee recommended to full council to award the lowest responsive and responsible bid for the 2020 Pickle Ball Court Project Two to L.E.R. Inc. dba Renner Sports at a total base bid of $148,312.32. Purchase – Committee referred to full council with no recommendation the consideration of the purchase of a rock climbing wall from HMO with a cost not to exceed $50,000 to include all necessary construction needed to install. Council member Herrmann questioned the funding source for the purchase, requested more information regarding projected costs and benefits, and requested the item not be forwarded to council to allow more time for review. Council member Hodgs requested information on the ongoing costs of the wall. Council member Clark questioned the insurance coverage and suggested looking for corporate or individual sponsorships to fund the purchase. Public Works Set Bid Opening – Committee recommended to full council to set the bid opening for replacement of Spearfish City Hall Roof Membrane for March 3, 2020 at 1:30 p.m. in the Council Chambers. Public Comment – Public comment section was opened at 4:41 p.m. and closed with no comments. There being no further discussion before the committee, the meeting was adjourned at 4:41 p.m.