Public Works Committee (Ceased May 2022)
Regular MeetingSpearfish, SD · September 29, 2020
Minutes
City of Spearfish
Public Works Committee Minutes
September 29, 2020 4:15 p.m.
The Public Works Committee met at 4:15 p.m. in the Council Chambers of City Hall on Tuesday,
September 29, 2020 with the following members present: Clark, Herrmann and Hodgs. Absent:
None. Also present were: City Administrator Harmon, Public Works Director Lee, Parks and
Recreation Director Ehnes, Human Resource Director Mathis, Public Safety Director Rotert and
Finance Officer DeNeui.
Human Resources
Volunteers – Committee recommended to full council, consent agenda, to add Jake Basinger and
Tom Keiner to the Parks, Recreation and Forestry volunteer list.
Volunteer – Committee recommended to full council, consent agenda, to add Braden Yackley to
the Spearfish Recreation and Aquatics Center volunteer list.
Hire – Committee recommended to full council, consent agenda to hire Keven Crooks as a seasonal
snowplow operator, $15.50 per hour, effective 10/6/2020.
Hire – Committee recommended to full council, consent agenda to hire Tanner Miller as a benefit-
eligible street tech, grade 12, step 7, $18.92 per hour, effective 10/6/2020. This is a replacement
position.
Public Works
Final Project – Committee recommended to full council to approve the final pay estimate for the
2020 Pavement Striping of Crosswalks, Stop Bars and Rec Center Striping Project with a final
project cost of $21,848.60 (the bid price), and to authorize Mayor Boke to sign the Certificate of
Final Completion and Acceptance setting October 5, 2020 as date of acceptance.
Bid Opening – Committee recommended to full council to set the bid opening for the 2020 Fall
Mainline Roadway Striping Project for October 19, 2020 at 1:30 p.m. in the Council Chambers.
Final Project – Committee recommended to full council to approve the final pay estimate for the
2020 Crack Sealing Project with a final project cost of $99,999.54 (the bid price) and to authorize
Mayor Boke to sign the Certificate of Final Completion and Acceptance setting October 5, 2020 as
date of acceptance.
Agreement – Committee recommended to full council to approve the Firm Gas Service Extension
Agreement with Montana-Dakota Utilities Co. to extend natural gas services to the Sky Ridge
Development Phase 1 area at no cost to the City.
Agreement – Committee recommended to full council to approve the Agreement for Professional
Services with KLJ Engineering, LLC for construction administration and construction observation
services for the Perimeter Wildlife Exclusion Fence Project at a cost not to exceed $255,237.89, this
project is fully funded by federal grants.
Agreement – Committee recommended to full council to approve the Maintenance and Financial
Agreement between SD Department of Transportation and the City regarding the pavement
maintenance project at the Black Hills Airport.
Public Comment – Public comment section was opened at 4:19 p.m. and closed with no
comments received.
Director Rotert updated the committee on the wildland fire crews.
No additional discussions were held and the meeting was adjourned at 4:21 p.m.
Agenda
ITEM NUMBER
__________
AGENDA ITEM SUMMARY
DEPARTMENT/ENTITY: Public Works
___________________________________________________________
REQUEST:
Authorize City staff to sign Firm Gas Service Extension Agreement (Rate 120) with
Montana-Dakota Utilities Co.
JUSTIFICATION: (attach any additional justification and/or documentation)
This is a no cost agreement between the City of Spearfish and Montana-Dakota Utilities Co. for
installation of the natural gas infrastructure for Sky Ridge development.
FUNDING: NA
___________________________________________________________________
RECOMMENDATION: Approve
________________________________________________________
COMMITTEE DATES
LFPS: _____________________ PW: _____________________
Deadline: Friday 5:00pm prior to committee, send electronically to the Finance Office.
Departments provide requests/reports to committee:
Legal, Finance and Public Safety: City Administration may report to both committees. Police, Fire, Finance, Building Inspection,
Planning & Zoning and Human Resources.
Public Works: City Administration may report to both committees. Public Works, Library, Parks and Recreation, and Engineering.
ITEM NUMBER
__________
AGENDA ITEM SUMMARY
DEPARTMENT/ENTITY: Public Works
___________________________________________________________
REQUEST:
Authorize City staff to sign agreement (with KLJ) for construction engineering and
environmental services associated with the installation of the perimeter wildlife exclusion fence
at the Black Hills Airport / Clyde Ice Field.
JUSTIFICATION: (attach any additional justification and/or documentation)
The scope has previously been reviewed and approved by the FAA DAK-MIN ADO and is
within the acceptance criteria established by the FAA in regards to the independent fee review
we had completed last week by HDR. The agreement format was provided by the SDDOT
Office of Air, Rail and Transit for use on federally funded project on general aviation airports
in South Dakota.
FUNDING: NA
___________________________________________________________________
RECOMMENDATION: Approve
________________________________________________________
COMMITTEE DATES
LFPS: _____________________ PW: _____________________
Deadline: Friday 5:00pm prior to committee, send electronically to the Finance Office.
Departments provide requests/reports to committee:
Legal, Finance and Public Safety: City Administration may report to both committees. Police, Fire, Finance, Building Inspection,
Planning & Zoning and Human Resources.
Public Works: City Administration may report to both committees. Public Works, Library, Parks and Recreation, and Engineering.
ITEM NUMBER
__________
AGENDA ITEM SUMMARY
DEPARTMENT/ENTITY: Public Works
___________________________________________________________
REQUEST:
Authorize City staff to sign grant to facilitate the State using a portion of our Federal Aviation
Administration entitlement grants for a pavement maintenance project that they facilitated this
year.
JUSTIFICATION: (attach any additional justification and/or documentation)
Grant has been awarded and funds dispersed.
FUNDING: NA
___________________________________________________________________
RECOMMENDATION: Approve
________________________________________________________
COMMITTEE DATES
LFPS: _____________________ PW: _____________________
Deadline: Friday 5:00pm prior to committee, send electronically to the Finance Office.
Departments provide requests/reports to committee:
Legal, Finance and Public Safety: City Administration may report to both committees. Police, Fire, Finance, Building Inspection,
Planning & Zoning and Human Resources.
Public Works: City Administration may report to both committees. Public Works, Library, Parks and Recreation, and Engineering.
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