Public Works Committee (Ceased May 2022)

City of Spearfish Public Works Committee Minutes March 9, 2021 The Public Works Committee met at 4:30 p.m. in the Council Chambers of City Hall on Tuesday, March 9, 2021 with the following members present: Clark, Herrmann, and Hodgs. Absent: None. Also present were: City Attorney McDonald, Finance Officer DeNeui, Public Works Director Kean, Parks and Recreation Director Ehnes, Public Safety Director Rotert, Human Resource Director Mathis, and Fire Chief Ladson. City Administration FYI – Engineering, Finance, Human Resources, Planning & Zoning and Public Safety will present their 2020 Annual Departmental Reports on Monday, March 15, 2021. City Council/Finance FYI – Legal, Finance and Public Safety Committee to consider revisions to Purchasing Policy to add a “Local Purchase Preference” section. Parks and Recreation Volunteer – Committee recommended to full council, consent agenda, to add William Myers to the Spearfish Recreation and Aquatics Center volunteer list. Hire – Committee recommended to full council, consent agenda, to hire Mike Niles as a part-time (not benefit eligible) recreation facility maintenance technician, grade 10, step 1, $15.48 per hour, effective 3/16/2021. Bid – Committee recommended to full council to reject the 2021 Weed Control Bid from Tru Green Chemlawn. Public Works Truck – Committee recommended to full council to purchase a new garbage truck from Sanitation Products under the Sourcewell Contract for $274,323.00. The budget for this equipment in the 2021 Capital Improvement Plan is $300,000 from the Solid Waste Enterprise Fund. Award Bid – Committee recommended to full council to award the lowest responsive and responsible bid for the Jackson Blvd. Bridge Rehab Project to RCS Construction at a total amount of $339,192.63. Project is budgeted for $351,000 in Highway and Street fund with $236,000 to be reimbursed through the Bridge Improvement Grant (BIG). Amend Proposal – Committee recommended to full council to approve the FHU Engineering amendment to proposal for design engineering services for the Jackson Boulevard Bridge Rehabilitation Project. The proposed amendment cost is $8,049.62, to be funded from 2021 General Fund, Streets. Proposal – Committee recommended to full council to approve the FHU proposal for construction administration services for the Jackson Boulevard Bridge Rehabilitation Project at a cost not to exceed $7,320.50, budgeted in Highway and Streets Fund. Proposal – Committee recommended to full council to approve the AE2S proposal for construction administration services for the Jackson Boulevard Bridge Rehabilitation Project at a cost not to exceed $34,158.99, budgeted in Highway and Streets Fund. Proposal – Committee recommended to full council to approve the AET proposal for construction administration services for the Jackson Boulevard Bridge Rehabilitation Project at a cost estimated to be $4,248.44, budgeted in Highway and Streets Fund. Award Bid – Committee recommended to full council to award the lowest responsive and responsible bid for the 2021 Sanitary Sewer CIPP Lining Project to Insituform, LLC at a total amount of $375,433.32. Project is budgeted for $300,000 in Sewer Fund. Resolution 2021-09 – Committee recommended to full council to adopt Resolution 2021-09 – Bridge Reinspection Program Resolution for use with SDDOT Retainer Contracts. Public Comment – Public comment section was opened at 4:30 p.m. and closed with no comments. Restricted Use Site – Public Works Director Kean gathered feedback from the committee on the operational hours at the Restricted Use Site. Additional information will be gathered and the item will be discussed at a future committee meeting. No additional discussions were held and the meeting was adjourned at 4:43 p.m.