City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, June 21, 2016, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Tom Besselman, Laurie Feldman, John Hanneke, Rod Herrmann, Bridget Ohmes, Jerry Reese and Mary West. Absent: Dave Beckering and Ron Stivison. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48483 The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. A motion was made by ROD HERRMANN to excuse the absence of Councilmember Dave Beckering and Councilmember Ron Stivison. JERRY REESE seconded the motion. All voted in favor, motion passed. PUBLIC HEARING The President of the Council Mary Ann Ohms announced that the following Public Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Amendment to the 2016 Annual Action Plan Budget and to Amend Year Five of the 2012-2016 Consolidated Plan for use of CDBG Funds to a new Five Year Plan 2016-2020 to Align Plan Years with St. Louis HOME Consortium as Required by HUD. (Council Bill 11933) B. Case No. PDA-2016-01. (McBride Town Development, LLC). An application to amend the adopted New Town Regulating Plan Transect Zone Map for a portion of The New Town at St. Charles from areas identified as D District and CP Civic Parking to T5 Urban Center Transect Zone as well as changes to drive and building layouts to an 11.82 acres tract adjacent to Broad Street and Meeker Street. (Ward 8) (Council Bill 11949) (The Public Hearing is to Remain Open until the July 5, 2016 Regular City Council Meeting, per Applicant’s Request) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Recognition of the Duchesne High School Girls Varsity Soccer Team for the State- Record in Achieving Four Consecutive State Championships Councilmember Mary West congratulated Coach Patrick Turner and the girls’ varsity soccer team for achieving four consecutive state championships. Coach Turner and several members of the team were present for the recognition.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ Recognition of 15th Anniversary of Reclaim Services A Certificate of Recognition was presented to Greg Nash and Cyndee England on 15 years of business in the City of Saint Charles. Mayor Faith and the City Councilmembers congratulated and thanked Greg & Cyndee for their dedication and service to our residents. Recognition of Telly Awards Presented to Media Division Staff Mayor Faith announced Jim Pruitt and Jim Dreyer from the City’s Media Division each received a bronze Telly Award at the 37th Annual TELLY Award Event. Both Jim & Jim provided a brief description of the production(s) that won them their awards. Verbal Update Relative to Various Road Projects Assistant Director of Public Works John Zimmerman provided a brief update on various projects relating to the “operations” side of Public Works and Public Works Senior Project Manager Brad Temme provided a brief update on various on-going road projects. Director of Administration Larry Dobrosky stated this is an opportunity for Public Works to provide a quick update on various projects to the Councilmembers and the residents. Mr. Dobrosky asked the Councilmembers to advise Administration if there are any specific projects they’d like staff to address/update at the July 19th meeting. Budget Amendment No. 7 (Council Bill 11945) Mayor Faith announced Budget Amendment No. 7 is being introduced this evening. Should anyone have any questions regarding Council Bill 11945, to please contact the Mayor’s Office. File # 48590 PUBLIC COMMENT There were no public comments. RESOLUTIONS A. Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Besselman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Resolution R16-031 BILLS FOR FINAL PASSAGE Bill 11932 An Ordinance Authorizing an Agreement Between the City of St. Charles and the Missouri Highways and Transportation Commission to Participate in the Missouri Department of Transportation (MoDOT) Work Zone Enforcement Program and Receive  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ Reimbursement of Eligible Expenses up to $22,500.00 for the Years 2016 Through 2020 (Sponsor: Jerry Reese) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Besselman and Feldman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Ordinance 16-126 Bill 11933 An Ordinance Authorizing the Mayor and City Clerk to Execute an Amendment to the 2016 Annual Action Plan Budget and to Amend Year Five of the 2012-2016 Consolidated Plan for use of CDBG Funds to a new Five Year Plan 2016-2020 to Align Plan Years with St. Louis HOME Consortium as Required by HUD (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Besselman and Feldman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Ordinance 16-127 Bill 11934 An Ordinance Finding and Declaring the Acquisition of Certain Land and Real Property Interests for the Missouri River Flood Gate Number 1 Structural Improvement Project is Necessary for Municipal Purposes and Authorizing Acquisition of Said Land and Real Property Interests (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Besselman and Feldman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Ordinance 16-128 Bill 11935 An Ordinance Authorizing a Cooperative Cost Sharing Agreement Between the City of St. Charles and St. Louis Youth Soccer Association (SLYSA) for Reimbursement to the City from SLYSA of an Amount Not To Exceed $20,000.00 for City Contractor’s Chip and Seal of a Gravel Road Near the SLYSA Complex (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Besselman and Feldman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Ordinance 16-129  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ Bill 11936 An Ordinance Authorizing Amendment Number 3 to the Agreement with Woodard & Curran, Inc., for Contract Wastewater Operations in an Amount of $157,082.44, for a Total Contract Amount Not to Exceed $2,078,082.04 (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Besselman and Feldman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Ordinance 16-130 Bill 11937 An Ordinance Amending Chapter 125, Boards Commissions and Committees, by Amending Section 125.820 Pertaining to the Festival Area Location for Festival of the Little Hills, and Section 125.840 Pertaining to Sale of Goods and Services in Festival of the Little Hills Festival Area; and Amending Chapter 400, The Zoning Code, by Amending Section 400.480(G) Pertaining to the Criteria for Outdoor Display of Merchandise in the South Main Preservation District During the Festival of the Little Hills (Sponsor: Tom Besselman) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Besselman and Feldman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Ordinance 16-131 Bill 11938 An Ordinance Approving the Record Plat for Steffen’s Orchard, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Bridget Ohmes) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Besselman and Feldman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Ordinance 16-132 Bill 11939 An Ordinance Approving the Record Plat for The Villages of Provence Plat Two, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Dave Beckering) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Besselman and Feldman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Ordinance 16-133  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ Bill 11940 (To be Held – Supplemental RCA Attached) An Ordinance Amending Chapter 400 of the Code of Ordinances by Amending Sections 400.050, 400.150 and 400.180 Relative to Shipping Container Structures (Sponsors: Bridget Ohmes, Dave Beckering and Rod Herrmann) Council Bill 11940 was held from final passage. Bill 11941 An Ordinance Amending Ordinance Number 15-285 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2016 (Budget Amendment #6) (Sponsor: Mary Ann Ohms) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Besselman and Feldman “Nay”: None Absent: Stivison and Beckering Approved by the Honorable Mayor on June 23, 2016 and is known as Ordinance 16-134 BILLS FOR INTRODUCTION All Council Bills were introduced with the exception of Council Bill 11931. Bill 11931 (To be Held – Supplemental RCA Attached) An Ordinance Amending Section 130.375 Regarding a Voluntary Retirement Incentive Program (Sponsor: Mary Ann Ohms) Sponsor Mary Ann Ohms requested to hold Council Bill 11931 from being introduced. Bill 11942 An Ordinance Repealing Ordinance No. 2015-307 and Enacting a New Ordinance to Adopt Positions, Salary, Wages and Other Compensation for Employees; Changing an Exempt Position Grade; and Providing for an Effective Date (Sponsor: Mary Ann Ohms) Bill 11943 An Ordinance Authorizing Amendment Number 5 to the Contract with Simpleview, Inc. for Annual Support, Maintenance, Hosting and Upgrades and Destination Marketing Association International Event Impact Calculator Integration for the Convention and Visitors Bureau Website From June 1, 2016 Through May 31, 2017 in the amount of $13,500, for a Total Amount Not to Exceed $165,984 (Sponsors: Ron Stivison and John Hanneke) Bill 11944 An Ordinance Authorizing a Two-Year Intergovernmental Agreement with St. Charles County and Other Municipalities within St. Charles County for Participation in the St. Charles County Regional Drug Task Force (DTF) (Sponsors: Jerry Reese and Ron Stivison)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ Bill 11945 An Ordinance Amending Ordinance Number 15-285 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2016 (Budget Amendment #7) (Sponsor: Mary Ann Ohms) Bill 11946 An Ordinance Approving the Record Plat for Condominium Plat of Adjusted Lot 79 of Osage Hills, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Tom Besselman) Bill 11947 An Ordinance Authorizing an Engineering Services Contract with Intuition & Logic to Provide Engineering Services for the 2016 Creek Bank Stabilization Project in an Amount Not to Exceed $241,034.75 (Sponsors: Bridget Ohmes and Rod Herrmann) Bill 11948 An Ordinance Authorizing Supplemental Agreement No. 2 to the Engineering Services Contract with Cole and Associates, Inc. to Provide Additional Engineering Services for the Droste Road Reconstruction Project in an Amount of $17,535.02, for a Total Contract Amount Not to Exceed $346,858.75 (Sponsors: Ron Stivison and Bridget Ohmes) Bill 11949 An Ordinance Approving an Amendment to the New Town Regulating Plan Transect Zone Map for approximately 11.82 Acres of the New Town at St. Charles Located Adjacent to Broad Street and Meeker Street by Amending the Subject Area from D District and CP Civic Parking to the T5 Urban Center Transect Zone and To Provide For a General Layout of Lots, Streets and Common Areas Therein (Sponsor: Rod Herrmann) Bill 11950 An Ordinance Authorizing a First Amendment to the Cooperative Agreement for the Lease of a Police Equestrian Facility and Surrounding Land (Sponsor: Ron Stivison) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION Presentation of the Keep it Close Campaign and Request for Funding from Council Directives Councilmember Laurie Feldman introduced Administrative Assistant Ellie Schmerler. Ms. Schmerler provided a PowerPoint presentation regarding the Keep it Close Campaign. Ms. Feldman thanked Ms. Schmerler and all the members of the Keep it Close Campaign Committee for their time and dedication to serve on this committee. Ms. Feldman also provided a brief account on the accident she suffered late summer 2014 and the importance of having your cell phone on your person should you need to call for help. This saved her life.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ Ms. Feldman requested the Councilmember’s support in funding educational and promotional material/pieces from the council directives account in the amount of $3,000. Ms. Feldman further reported these items could be distributed at the upcoming St. Charles Night Out Event. A motion was made by JERRY REESE to fund $3,000 from the council directives account for the purchase of educational/items for the promotion of the Keep it Close campaign. MARY WEST seconded the motion. A roll call vote was taken, with the following results: “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Besselman, Feldman and Hanneke. “Nay”: None. Absent: Stivison and Beckering. Motion passed. File #48591 Request for Funding from Council Directives Councilmember Mary West and Councilmember Jerry Reese thanked Police Chief Randy McKinley for the information regarding the need to purchase equipment for a prescription drug take back/drop off program. Mr. Reese provided an overview of the equipment and how it will be used. A brief discussion was held regarding maintenance on the equipment and if there are any EPA requirements for said equipment. A motion was made by JERRY REESE to approve funding $6,106 from the council directives account to purchase one (1) In-Wall RX Drug Take Back Drop Box in the amount of $1,906 and one (1) Elastec Drug Terminator in the amount of $4,200. TOM BESSELMAN seconded the motion. A roll call vote was taken, with the following results: “Aye”: Ohmes, Ohms, Reese, West, Besselman, Feldman, Hanneke and Herrmann. “Nay”: None. Absent: Stivison and Beckering. Motion passed. File #48592 CONSENT AGENDA A motion was made by TOM BESSELMAN to approve the Consent Agenda. JERRY REESE seconded the motion. A roll call vote was taken with the following results: “Aye”: Ohms, Reese, West, Besselman, Feldman, Hanneke, Herrmann and Ohmes. “Nay”: None. Absent: Stivison and Beckering. Motion passed. A. Approval of Council Minutes 1. Special City Council Meeting of May 25, 2016 2. Public Hearing of May 25, 2016 File #48593 3. Regular City Council Meeting of June 7, 2016 4. Public Hearing of June 7, 2016 File #48594 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Technology Committee Meeting of June 7, 2016 File #48521 2. Approval of Council Committee Motions/Actions/Recommendations  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ a. Technology Committee Meeting of June 7, 2016 i. Motion to elect John Hanneke as Chairman of the Technology Committee ii. Motion to elect Laurie Feldman as Vice Chairman of the Technology Committee iii. Director of Administration Larry Dobrosky requested that Director Seeds look into this further and report back to the Committee iv. Motion to move forward with the legislation as presented v. Consensus of the Committee to approve Director Seeds’ request C. Receipt of Reports from Boards, Commissions, or Committees 1. Special Business District Advisory Board Meeting of April 7, 2016 File #48511 2. Economic Development Commission Meeting of March 3, 2016 File #48525 3. Special Business District Advisory Board Meeting of May 5, 2016 File #48511 4. Economic Development Commission Meeting of April 7, 2016 File #48525 5. Board of Public Works Meeting of April 25, 2016 File #48524 6. Convention Center Oversight Subcommittee Meeting of April 4, 2016 File #48563 7. Special Convention Center Oversight Subcommittee Meeting of May 16, 2016 File #48563 D. Receipt of Reports of the Director of Administration 1. Monthly Report on Requests for Intra-Departmental Transfer of Appropriations >$10,000 – May, 2016 File #48503 2. Notification to the City Council that Jacobs Engineering, Inc. was selected as the Most Qualified Firm for the Mo 370 Discovery Bridge Shared Use Paths Project File #48595 3. Authority to Fill Vacant Position in Convention and Visitors Bureau File #48596 E. Approval of Contracts and Easements from $30,001 - $99,999 1. Contract with Gilmore & Bell, P. C. for Bond and Disclosure Counsel Services for Issuance of NID General Obligation Bonds for New Town at  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ St. Charles Phase 10B Improvements, Series 2016 in an Amount not to Exceed $42,000.00 C16-395 F. Preliminary Plats (none) G. Miscellaneous 1. Report of the Court Administrator of Monies Collected and Deposited during the Month of May 2016 File #48516 2. Approval of Liquor License Application for Lorene Samson, d/b/a, Firebirds Wood Fired Grill at 1501 Beale Street File #48531 3. Approval of Liquor License Application for Michelle Fienup, d/b/a, Lloyd & Harry’s located at 208 North Main Street File #48531 4. Investment Report for May, 2016 File #48517 ANNOUNCEMENTS FROM COUNCILMEMBERS/MISCELLANEOUS Councilmember Rod Herrmann thanked the Public Works/Street Division employees for the excellent job on repairing streets within the Governor Place Subdivision. Councilmember Herrmann also reported there were some poles down along Elm Point Road and thanked whoever handled removing the poles. Councilmember Jerry Reese announced the Farmers Market is open every Saturday morning and encouraged everyone to make a trip to the Market. APPROVAL OF CLOSED MINUTES A motion was made by JERRY REESE to approve the following closed session minutes: A. Special Council Meeting on Tuesday, May 25, 2016, and following the required roll call vote in open session, the Council convened in closed session relative to legal actions, causes of action, or litigation (RSMo 610.021.1) and hiring, firing, disciplining or promoting of particular employees when information relating to the performance or merit of individual employees is discussed or recorded (RSMo 610.021.3) at 5:03 p.m. MARY WEST seconded the motion. A roll call vote was taken with the following results: “Aye”: Reese, West, Besselman, Feldman, Hanneke, Herrmann, Ohmes and Ohms. “Nay”: Absent: Stivison and Beckering. Motion passed.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI June 21, 2016 ______________________________________________________________________________ The Regular Council Meeting was adjourned at 8:00 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer