City Council

RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI February 7, 2017 ______________________________________________________________________________ The City Council convened in a Regular City Council Meeting on Tuesday, February 7, 2017, at 7:00 p.m. in the Council Chambers on the fourth floor of City Hall, 200 North Second Street, with President of the Council Mary Ann Ohms, presiding, The Honorable Mayor Sally A. Faith and the Members of the Council present as follows: Dave Beckering, Tom Besselman, John Hanneke, Rod Herrmann, Bridget Ohmes, Jerry Reese and Mary West. A motion was made by JERRY REESE to allow Councilmember Laurie Feldman to participate in tonight’s meeting via video conferencing. JOHN HANNEKE seconded the motion. A roll call vote was taken, with the following results: “Aye”: Besselman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West and Beckering. “Nay”: None. Absent: None. Motion passed. City Clerk Laura L. Whitehead was present and performed the duties of that office. File #48664 The Honorable Mayor Sally A. Faith announced former Mayor Grace Nichols’ husband, John Nichols, passed away and asked everyone to remember the Nichol’s family in their thoughts and prayers. The meeting was opened with the Invocation, those present standing in a moment of silence, followed by the Pledge of Allegiance to the Flag. PUBLIC HEARING The President of the Council Mary Ann Ohms announced that the following Public Hearing would now be held. At the conclusion of the hearing, the Regular Session continued with the order of business: A. Case No. CU-2017-01. (Bart Berneking) An application for a Conditional Use Permit from §400.230(C)(1)(a) specifically for In-Vehicle Sales and Service associated with an existing restaurant within the C-3 Highway Business District located at 2320 1st Capitol Drive. The subject property is approximately 0.68 acres in size and is located in Ward 2 (Staff Request Item be Held by City Council until March 7, 2017 Regular City Council Meeting) (RCA Attached) REPORT OF THE MAYOR/AWARDS/PROCLAMATIONS/PRESENTATIONS Recognition of Kristina Ball for her Life Saving Efforts of Friday, December 23, 2016 The Honorable Mayor Sally A. Faith announced Miss Ball could not attend tonight’s meeting and therefore this recognition will take place at the February 21, 2017 Regular City Council Meeting. Budget Amendment No. 1 (Council Bill 12123) The Honorable Mayor Sally A. Faith reported Budget Amendment No. 1 is included in the agenda packet and if anyone has questions regarding the bill, to please contact her office. File #48670  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI February 7, 2017 ______________________________________________________________________________ Written and Verbal Messages from the Mayor (none) The Honorable Mayor Sally A. Faith reported the Fete De Glace event was a great success, the Centennial Greenway Preview is being held on Thursday, February 9th at the St. Charles County Heritage Museum, the Public Works Road Show was a great success, the Trolley system is scheduled to begin operations mid-March and the Jaycees Mardi Gras parade is being held in New Town this year on Saturday, February 25th. PUBLIC COMMENT There were no public comments RESOLUTIONS A Resolution Declaring Information Technology Equipment Surplus Property; Authorizing Disposal of the Equipment with Resale Value By Internet Auction; and Authorizing Recycling of the Equipment without Resale Value (Sponsor: John Hanneke) Passed “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on February 9, 2017 and is known as Resolution 17-03 A Resolution of the City Council of the City of Saint Charles, Missouri Appointing Authorized Representatives to Act on Behalf of the City on Matters Relating to the Certificates of Participation, Series 2017 (Sponsor: Mary Ann Ohms) Passed “Aye”: Feldman, Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering and Besselman “Nay”: None Absent: None Approved by the Honorable Mayor on February 9, 2017 and is known as Resolution 17-04 BILLS FOR FINAL PASSAGE Bill 12117 An Ordinance Authorizing an Engineering Services Contract with Oates Associates, Inc. to Provide Engineering Services for the Convention Center Boulevard Extension Project in the Amount Not to Exceed $449,690.00 (Sponsors: Tom Besselman and Laurie Feldman) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on February 9, 2017 and is known as Ordinance 17-019  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI February 7, 2017 ______________________________________________________________________________ Bill 12118 An Ordinance Repealing Ordinance 16-203 and Enacting a New Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by Rolwes Development LLC, an Approximate 2.55 Acre Tract of Land Known as 2943 Kandahar Drive (Sponsor: Jerry Reese) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on February 9, 2017 and is known as Ordinance 17-020 Bill 12119 An Ordinance Approving the Record Plat for Charlestowne Crossing Plat Five, a Subdivision of the City of Saint Charles, Missouri (Sponsor: Rod Herrmann) Passed “Aye”: Hanneke, Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman and Feldman “Nay”: None Absent: None Approved by the Honorable Mayor on February 9, 2017 and is known as Ordinance 17-021 BILLS FOR INTRODUCTION The following council bills were introduced: Bill 12053 An Ordinance Annexing Certain Adjacent Contiguous Land into the City of Saint Charles, Missouri, and Assigning the Land to a Designated Ward of the City Being Petitioned for Annexation by THD Design Group Approximately 9.62 Acres of Land With the Address of 500 Blanche Drive (Sponsor: Laurie Feldman) Bill 12054 An Ordinance Rezoning to City Zoning District R1-D Single-Family Residential District From County Zoning District R1-E Single-Family Residential District, a 9.62 Acre Parcel of Land Located at 500 Blanche Drive (Sponsor: Laurie Feldman) Bill 12120 An Ordinance Amending Ordinance No. 16-174 by Revising Exhibit A, the List of Persons Authorized for Use of Account and “Specimen Signatures,” Adding Jerry Hurlbert as the Director of Engineering with a $2,500 Limit, Adding James Wright as the Public Works Director and Amending the Title of the Interim Fire Chief and Interim Emergency Management to Fire Chief and Emergency Management (Sponsor: Mary Ann Ohms)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI February 7, 2017 ______________________________________________________________________________ Bill 12121 An Ordinance Authorizing a Contract with Bommarito, Ford, Inc. for the Purchase of One (1) 2017 Ford F-150 4x4 Extended Cab Pickup Truck; One (1) 2017 Ford F-250 Extended Cab Pickup Truck; Two (2) 2017 Ford F-550 18,000 GVWR Trucks with Platform Body and Lift Gate and Two (2) 2017 Ford F-550 18,000 GVWR 4x4 Trucks with Dump Body, Snow Plow and Salt Spreader in an Amount not to Exceed $318,334.00 (Sponsor: Rod Herrmann) Bill 12122 An Ordinance Authorizing a Contract with Oros & Busch Application Technologies, Inc. for Lime Residual Collection and Disposal Services in an Amount Not to Exceed $350,000.00 (Sponsor: Rod Herrmann) Bill 12123 An Ordinance Amending Ordinance Number 16-269 by Amending Certain Revenue, Expenditure, and Fund Balance Accounts for the Budget for the Fiscal Year 2017 (Budget Amendment #1) (Sponsor: Mary Ann Ohms) Bill 12124 An Ordinance Authorizing a Contract with St. Louis Trolley, LLC to Provide Transportation Services in an Amount Not to Exceed $180,000.00 (Sponsor: John Hanneke) Councilmember Tom Besselman, Councilmember Mary West, Councilmember Jerry Reese and Councilmember Laurie Feldman requested their names be added as sponsors to Council Bill 12124. Councilmember West voiced concerns regarding the proposed hours of operation. Bill 12125 An Ordinance Authorizing an Engineering Services Contract with Thouvenot, Wade & Moerchen, Inc. to Provide Design Services for the Lawrence Street and North Second Street Storm Sewer Improvement Project in an Amount Not to Exceed $283,062.00 (Sponsors: Mary Ann Ohms and Rod Herrmann) Bill 12126 An Ordinance Authorizing Change Order Number 1 to the Contract with NB West Contracting Company for the Kingshighway Signalization Improvement Project in an Amount of $161,185.88, for a Total Contract Amount Not to Exceed $1,123,808.32 (Sponsor: Mary Ann Ohms) Bill 12127 An Ordinance Authorizing a Contract with Concrete Strategies, LLC, for the 2016 Bridge Culvert Maintenance Project in an Amount Not to Exceed $133,720.00 (Sponsors: Jerry Reese and Rod Herrmann)  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI February 7, 2017 ______________________________________________________________________________ Bill 12128 An Ordinance Approving Costs of Certain Improvements; and Authorizing Payments from the Project Fund in Connection with the New Town at St. Charles Neighborhood Improvement District Phase Ten-B Improvements (Reimbursement Number 1) (Sponsor: Rod Herrmann) Bill 12129 An Ordinance Authorizing an Engineering Services Contract with Intuition & Logic, Inc. to Provide Design Services for the Cole Creek Bank Stabilization Project in an Amount Not to Exceed $150,319.00 (Sponsors: Jerry Reese and Rod Herrmann) Bill 12130 An Ordinance Authorizing a Four-Way Stop Sign at the Intersection of Jefferson Street and Seventh Street (Sponsor: Mary Ann Ohms) Bill 12131 An Ordinance Authorizing Amendment Number 4 to the Agreement with Woodard & Curran, Inc., for Operations and Maintenance of Wastewater Facilities Due to a Reduction of the Chemical Allocation by $60,000.00, for a Total Contract Amount Not to Exceed $2,015,101.59 (Sponsor: Rod Herrmann) Bill 12132 An Ordinance Authorizing a First Amendment to the Agreement with St. Charles County for Use of St. Charles County Transportation Sales Tax Funds for a MO 94 Corridor Study Project (Sponsor: Mary Ann Ohms) Councilmember Mary West voiced concerns regarding future studies for one-way outer roads. Councilmember Laurie Feldman also voiced concerns regarding one-way outer roads. Bill 12133 An Ordinance Authorizing a Cooperative Intergovernmental Agreement Between the City of Saint Charles, Missouri and the City of Saint Charles School District for the Development, Construction and Use of a Wide Area Network Project in an Amount not to Exceed $1,645,920.00 (Sponsors: John Hanneke, Dave Beckering, Laurie Feldman and Rod Herrmann) ITEMS FOR DISCUSSION AND/OR COUNCIL ACTION (none) CONSENT AGENDA A motion was made by DAVE BECKERING to approve the Consent Agenda. BRIDGET OHMES seconded the motion. A roll call vote was taken with the following results: “Aye”: Herrmann, Ohmes, Ohms, Reese, West, Beckering, Besselman, Feldman and Hanneke. Nay”: None. Absent: None. Motion passed.  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI February 7, 2017 ______________________________________________________________________________ A. Approval of Council Minutes 1. Regular Council Meeting of January 3, 2017 2. Public Hearing of January 3, 2017 File #48671 3. Regular Council Meeting of January 17, 2017 B. Approval of Council Committee Reports 1. Approval of Council Committee Minutes a. Street Committee Meeting of January 10, 2017 File #48672 b. Council Work Session of January 10, 2017 File #48673 c. Council Work Session (Closed) of January 17, 2017 File #48673 d. Technology Committee Meeting of January 17, 2017 File #48674 2. Approval of Council Committee Motions/Actions/Recommendations a. Street Committee Meeting of January 10, 2017 i. Motion to approve the 2017 Long Range Transportation Plan as presented ii. Motion that City Code Section 335.100 – Turnable or Moveable Stop Signs remains unchanged at this time and that the intersection at Jefferson Street and 7th Street becomes a permanent all-way stop b. Council Work Session of January 10, 2017 (none) c. Council Work Session (Closed) of January 17, 2017 (none) d. Technology Committee Meeting of January 17, 2017 (none) C. Receipt of Reports from Boards, Commissions, or Committees 1. Landmarks Board Meeting of December 12, 2016 File #48523 2. Fair Housing Commission Meeting of October 20, 2016 File #48560 3. Human Relations Commission Meeting of November 3, 2016 File #48559 4. Park & Recreation Board Meeting of December 21, 2016 File #48526 5. Park & Recreation Work Session of January 4, 2017 File #48675 6. Board of Adjustment Meeting of December 5, 2016 File #48502  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI February 7, 2017 ______________________________________________________________________________ 7. Board of Adjustment Meeting of November 7, 2016 File #48502 D. Receipt of Reports of the Director of Administration 1. Authorization to Fill One (1) Fire Fighter Paramedic Position in Fire Department File #48676 2. Authorization to Fill One (1) Vacant Police Services Supervisor Position in the Police Department File #48676 3. Authorization to Fill One (1) Vacant Assistant City Engineer (Construction) Position in the Engineering Department File #48676 E. Approval of Contracts and Easements from $30,001 - $99,999 1. First Renewal Contract with Bound Tree Medical, LLC. for the purchase of Medical Supplies and Stock for 2017 in an Amount not to Exceed $45,000.00 C16-069 2. Second Renewal Contract with Microtek Document Imaging Systems, Inc. for Microfilming Services for Community Development in an Amount not to Exceed $50,000.00 C15-366 3. Contract with John Kalicak Construction, Inc. to Remodel the Break Room in City Hall in an Amount not to Exceed $59,626.00 C17-076 4. Second Renewal Contract with Broyles Lawn Service, LLC for City-Wide Mowing Services in an Amount not to Exceed $60,000.00 C15-263 5. Contract with St. Louis Magazine, LLC for Advertising Services for the Greater St. Charles Convention & Visitors Bureau in an Amount Not to Exceed $55,000.00 C17-078 6. Contract with Electric Controls Company for the Purchase and Installation of a Motorola ACE SCADA Unit for the Public Works Department in an Amount not to Exceed $36,874.00 C17-079 7. Contract with AT&T Mobility National Accounts LLC for Air Card Services for the Police Department in an Amount not to Exceed $45,000.00 C17-077  RECORD OF THE COUNCIL OF THE CITY OF SAINT CHARLES, MISSOURI February 7, 2017 ______________________________________________________________________________ F. Preliminary Plats 1. Kensington Estates Subdivision File #48677 G. Miscellaneous 1. Report of the City Clerk relative to Disposal of Various Records Pursuant to the Missouri Records Manual and State Records Retention Law (City Clerk’s Office) File #48668 2. Report of the City Clerk relative to Disposal of Various Records Pursuant to the Missouri Records Manual and State Records Retention Law (Finance Department) File #48668 3. Approval of Electronic Message Sign for Ryan R. Cox and Associates, LLC located at 320 North Fifth Street File #48678 4. Approval of Electronic Message Sign for Woodspring Suites located at 2100 Old Highway 94 South File #48679 5. Approval of Electronic Message Sign for MNG 2005 Inc. located at 1550 Veterans Memorial Parkway File #48680 6. Report of the City Clerk relative to Disposal of Various Records Pursuant to the Missouri Records Manual and State Records Retention Law (Police Department) File #48668 7. Approval of Liquor License Application for Adam Tilford, d/b/a: Mission Taco Joint located at 1650 Beale Street, Suite 130 File #48663 8. Approval of Liquor License Application for Joseph Kelly, d/b/a: St. Charles Stadium 18 Cine located at 1830 First Capitol Drive File #48663 The Regular Council Meeting was adjourned at 7:23 p.m. _____________________________ Date Approved ______________________________ _________________________________ City Clerk Mary Ann Ohms, Presiding Officer