Housing Commission

MINUTES STERLING HEIGHTS HOUSING COMMISSION May 8, 2012 Call To Order by President Miller at 6:05 p.m. Pledge of Allegiance and Invocation. Roll Call. Present: Miller, Suwinski, Venetis and Walker. Also Present: Executive Director Stephanie Burgess, Regional Manager Sabrina Gaddy, Service Coordinator Kristen Kovach, Associate Public Housing Manager Sheryl Miller, and Maintenance Supervisor Jim Francis. Approval of Agenda. Moved by Suwinski, support by Venetis, to approve agenda as submitted. Ayes: All. Approval of Minutes. Moved by Venetis support by Walker, to approve the minutes as amended to reflect the correct meeting date of April 10, 2012. Ayes: All. Executive Director Report. Ms. Burgess announced that Mr. James Dunlop had passed away. Ms. Burgess advised that the resident’s concerns related to the speed of vehicles in the parking lot had been relayed to the Sterling Heights Police Department. They have agreed to post a speed trailer in the parking lot in order to determine if further action is necessary. Ms. Burgess provided follow-up pertaining to a resident’s suggestion to include a sitting area outside of the laundry room. After viewing the area it was determined that this would not be feasible as congregating in the hallway could prove to be disruptive to apartments adjacent to the laundry facility. Monthly Financial Reports. Moved by Suwinski, support by Walker to approve the March 2012 Monthly Operating Summaries. Ayes: All. Moved by Suwinski, support by Walker to approve the March 2012 Section 8 Voucher Program Operating Summaries. Ayes: All. Service Coordinator Report. The Service Coordinator assisted 26 residents in April. Programs for the month included an Easter Luncheon. Public Housing Report. Schoenherr Towers was 100% occupied with 33 applicants on the waiting list, 25 leasing calls received. Marketing action was taken through the City of Sterling Heights website and newsletter and Craig’s List. Section 8 Report. Currently all vouchers are leased and/or issued. Maintenance Report. There were 10 emergency service requests, 49 year-to-date. There were 141 service requests, 1,043 year-to-date. Two service requests were outstanding. Business. 1. Monthly Management Reports. Moved by Venetis, support by Suwinski to approve the monthly management reports as presented by Fourmidable. Ayes: All. 2. Housing Assistance Program Register & Utility Payables. Moved by Suwinski, support by Walker to approve the Housing Assistance payments as presented by Fourmidable. Ayes: All. 3. Canopy Roof Replacement. Moved by Suwinski, support by Venetis, to award the canopy roof replacement contract to Royal Roofing Co. in the amount of $6,800. Ayes: All. 4. Office HVAC System Project – Moved by Venetis, support by Swinski, to award the Office HVAC System Project contract to Goyette Mechanical to in the amount of $22,251.00. Ayes: All. 5. Unit Turn Painting Program – Moved by Venetis, support by Swinski, to award the Unit Turn Painting Program contract to Gold Star Painting in the amount of $450.00 per unit. Ayes: All. 6. Unit Turn Carpet/Vinyl – Moved by Suwinski, support by Venetis, to award the Unit Turn Carpet/Vinyl Program contract to Sherwin-Williams in the amount of $1,118.83 per unit. Ayes: All 7. Water Closet Replacement - Moved by Venetis, support by Suwinski, to award the Water Closet Replacements contract to Goyette Mechanical in the amount of $30,726.00. Ayes: All 8. 2012 PHA Plan & Annual Statement/Performance and Evaluation Report – Moved by Suwinski, support by Walker, to approve the 2012 PHA Plan & Annual Statement/Performance and Evaluation Report as presented. Ayes: All Public Participation. Ms. Burgess encouraged residents to consider volunteering to serve on the board for the Sterling Heights Housing Commission. She stated that residents would be given preference for appointment to the vacant seat if they applied within the next 30 days. Adjourn. Moved by Suwinski, support Walker by to adjourn at 6:31 p.m. Ayes: All.