Housing Commission

MINUTES STERLING HEIGHTS HOUSING COMMISSION August 14, 2012 Call To Order by President Miller at 6:02 p.m. Pledge of Allegiance and Invocation. Roll Call. Present: Mattera, Miller, Suwinski, Venetis and Walker (arrived 6:10 pm). Also Present: Executive Director Stephanie Burgess, Regional Manager Sabrina Gaddy, Service Coordinator Kristen Kovach, Associate Public Housing Manager Sheryl Miller, and Maintenance Supervisor Jim Francis. Approval of Agenda. Moved by Suwinski, support by Venetis, to approve the agenda as presented. Ayes: All. Approval of Minutes. Moved by Suwinski, support by Venetis, to approve the June 12, 2012 minutes as presented. Ayes: All. Executive Director Report. Ms. Burgess introduced a survey for a resident recycling program. Ms. Burgess also reported that the sidewalk trip hazards identified in 2011 would be addressed this Fall by the City. Monthly Financial Reports. Moved by Venetis, support by Suwinski to approve the June and July 2012 Monthly Operating Summaries. Ayes: All. Moved by Venetis, support by Suwinski to approve the June and July 2012 Section 8 Voucher Program Operating Summaries. Ayes: All. Service Coordinator Report. The Service Coordinator assisted 17 residents in June and 16 residents in July. Programs for the month June included a Salvation Army Day, Beginners Computer Class, and a Father’s Day Celebration. No additional programs were held during the month of July. Public Housing Report. During the month of June Schoenherr Towers was 100% occupied with 35 applicants on the waiting list, 39 leasing calls received. Marketing action was taken through the City of Sterling Heights website and newsletter. There were 2 move-outs, and 2 move-ins. During the month of July Schoenherr Towers was 99% occupied with 38 applicants on the waiting list, 24 leasing calls received. Marketing action was taken through the City of Sterling Heights website and newsletter. There was 1 move-out, and 0 move-ins Section 8 Report. Currently all vouchers are leased and/or issued. Maintenance Report. During the month of June there were 3 emergency service requests, 60 year-to-date. There were 139 service requests, 1,306 year-to-date. Three service requests were outstanding which carried into July. Special projects included the toilet replacement project. During the month of July there were 8 emergency service requests, 68 year-to-date. There were 199 service requests, 1,564 year-to-date. Three service requests were outstanding which carried into July. Special projects included the office HVAC and UPCS inspections. Business. 1. Monthly Management Reports. Moved by Venetis, support by Suwinski to approve the monthly management reports as presented by Fourmidable. Ayes: All. 2. Housing Assistance Program Register & Utility Payables. Moved by Suwinski, support by Walker to approve the Housing Assistance payments as presented by Fourmidable. Ayes: All. 3. To Adopt the Fiscal Year 2012/13 Regular Meeting Schedule. Moved by Suwinski, support by Mattera, to adopt the regular meeting schedule for the 2012/13 fiscal year as presented. Ayes: All. 4. To Approve an Amendment to the Section 8 Administrative Plan. Moved by Venetis, support by Walker, to approve the amended Section 8 Administrative Plan as presented. Ayes: All. 5. To Approve the 504 Accommodation and Modification of Existing Premises Policy. Moved by Suwinski, support by Walker, to approve the Sterling Heights Housing Commission Policy for Requesting a Modification to Existing Premises and the Sterling Heights Housing Commission Policy for Requesting a Reasonable Accommodation. Ayes: All. 6. To Approve Rent Write-Off. Moved by Venetis, support by Suwinski, to authorize Fourmidable to write off the balance due for rent in the amount of $95.00. Ayes: All. 7. To Award the Window Reglazing and Replacement Contract. Moved by Venetis, support by Suwinski, to award the contract for window reglazing and replacement to W. J. Jablonski Glass, whose address is 3450 Shampo, Warren, MI 48092 in the amount  of $6,363.50. Ayes: All. 8. To Award the Comprehensive Asphalt Replacement Contract. Moved by Suwinski, support by Mattera, to award the contract for comprehensive asphalt replacement to Asphalt Specialists, Inc., whose address is 1780 Highwood, Pontiac, MI 48340 in the amount of $98,610.00. Ayes: All. 9. 2012/13 Budget Introduction. Ms Gaddy introduced the 2012/13 Budgets. Public Participation. Mr. Pendergast complimented the staff and vendor for the excellent job done on landscaping. Adjourn. Moved by Venetis, support Suwinski by to adjourn at 6:40 p.m. Ayes: All.