Housing Commission

MINUTES STERLING HEIGHTS HOUSING COMMISSION February 12, 2013 Call To Order by President Miller at 6:02 p.m. Pledge of Allegiance and Invocation. Roll Call. Present: Miller, Suwinski, Mattera, Venetis, and Walker. Also Present: Executive Director Stephanie Burgess, Regional Manager Sabrina Gaddy, Public Housing Manager Rachel Tononi and Maintenance Supervisor Jim Francis. Approval of Agenda. Moved by Venetis, support by Suwinski, to approve the agenda as presented. Ayes: All. Approval of Minutes. Moved by Mattera, support by Venetis, to approve the January 8, 2013 minutes as presented. Ayes: All. Executive Director Report. Ms. Burgess reported that the bids were opened for the fire damage repairs. Approval is pending review by the insurance adjustor. Monthly Financial Reports. Moved by Suwinski, support by Walker to approve the December 2012 and January 2013 Monthly Operating Summaries. Ayes: All. Moved by Walker, support by Venetis to approve the December 2012 and January 2013 Section 8 Voucher Program Operating Summaries subject to correction. Ayes: All. Public Housing Report. During the month of January Schoenherr Towers was 98% occupied with 49 applicants on the waiting list, 31 leasing calls received. Marketing action was taken through referrals by current residents, Macomb County Housing Sheet, internet, and the City of Sterling Heights website. There were 3 move-outs and 1 move-ins. Section 8 Report. Currently all vouchers are leased and/or issued. Maintenance Report. During the month of January there were 3 emergency service requests, 30 year-to-date. There were 160 service requests, 596 year-to-date. Two service requests carried over into February. One service request related to the fire and the other is a unit turnover. Business. 1. Monthly Management Reports. Moved by Suwinski, support by Venetis to approve the monthly management reports as presented by Fourmidable. Ayes: All. 2. Housing Assistance Program Register & Utility Payables. Moved by Suwinski, support by Walker to approve the Housing Assistance payments as presented by Fourmidable. Ayes: All. 3. Introduction of the Smoke Free Policy for Schoenherr Towers: Moved by Venetis, support by Suwinski, to proceed with the draft of the policy and conduct the required public comment period. Ayes: All 4. Resident Complaint Policy. Moved by Suwinski, support by Walker to approve the Resident Complaint Policy under resolution number 2013-2-1. Ayes: All. 5. Asset Disposition Policy. Moved by Walker, support by Suwinski to approve the revised Asset Disposition Policy under resolution number 2013-2-2. Ayes: All. 6. Check Writing Policy. Moved by Suwinski, support by Venetis to approve the revised Check Writing Policy under resolution number 2013-2-3. Ayes: All. 7. Cash Management Policy. Moved by Venetis, support by Walker to approve revised Cash Management Policy under resolution number 2013-2-4. Ayes: All. Public Participation. None Adjourn. Moved by Venetis, support Suwinski by to adjourn at 6:30 p.m. Ayes: All.