Local Development Finance Authority

CITY OF STERLING HEIGHTS Special Meeting of the LOCAL DEVELOPMENT FINANCE AUTHORITY June 28, 2021 8:00 AM The LDFA is conducting its meeting on June 28, 2021 by telephone conference. This meeting will take place at 8:00 a.m., on June 28, 2021 by Zoom videoconference and teleconference. To access the meeting, members of the public must dial in using the following telephone conference number: Dial In: _1-929-205-6099________ . When prompted, enter the following Meeting ID Number: __995 8245 4327___________ and passcode 154455. All pubic participants wishing to participate by telephone will be placed on hold in a virtual “waiting room” until the meeting starts (8:00 a.m.). All members of the public will be muted during the business portion of the meeting. Those wishing to participate in Public Comment will then be recognized by the Chair and asked whether that person has a comment at that time. When prompted, you should indicate your desire to address the LDFA Board and be recognized by the Chair. Please be advised that there could be delays based on the number of calls received. Members of the public will be afforded three (3) minutes each to address the LDFA Board under Public Comment. The Chair, with LDFA Board approval, may shorten this time in order to provide all members of the public a reasonable opportunity to speak. As always, residents are encouraged to email any questions they may have on any agenda item to the LDFA at cityhall@sterling-heights.net. MEETING CALLED TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA CONSENT AGENDA A. June 7, 2021 Special Meeting Minutes B. To accept the proposal by ISCG, Inc (612 North Main, Royal Oak, MI 48067) for the remodel of Velocity in the amount of $22,868.00 – #116369 – Glass Doors. NEW BUSINESS 1. To approve final payment in the amount of $8,088.12, plus interest on retainage, for the LDFA Improvements Phase 2 – Landscaping and Irrigation at Sterling Ponds Drive and Center Drive, City Project #18-329. OLD BUSINESS PUBLIC COMMENT ADJOURNMENT The LDFA will provide necessary reasonable auxiliary aids and services to individuals with disabilities at the meeting upon 7 days notice to Community Relations Department at 446-CITY.  CITY OF STERLING HEIGHTS LOCAL DEVELOPMENT FINANCE AUTHORITY Draft MINUTES OF THE SPECIAL MEETING June 7, 2021 – 8:00 a.m. 6633 18 Mile Road, Sterling Heights, MI 48314 586-884-9322 VideoConference and TeleConference Phil Hunsberger called the meeting to order at 8:01 a.m. Pledge of Allegiance Members present at roll call: Michael Balsamo, Bill Holbrook, Phil Hunsberger, Laurel Johnson, John Lettang, Dominic Patrus, Jeanne Schabath-Lewis, Howard Sizemore, Jill Tomyn Members absent: Ellanore Evans, Josh Hundt, Elise Johnson, Robert Ljucovic, Steve Pomaville, Camille Silda Also in attendance: Luke Bonner, CEO Bonner Advisory Group, Senior Economic Development Advisor – City of Sterling Heights; Kathryn Quell, Management Services Specialist – City of Sterling Heights Motion to Approve the Agenda Moved by Lettang, supported by Sizemore, to approve the agenda as presented. Ayes: All Nays: None Motion carried. Motion to Approve the CONSENT AGENDA as presented Moved by Lettang, supported by L. Johnson, to approve the Consent Agenda as presented. A. To approve the minutes of the Regular Meeting of May 14, 2021. B. To approve the proposal by Mando Construction, Inc. (75 Lafayette Street, Suite 100, Mount Clemens, MI 48043) for the remodel of Velocity in the amount of $22,490.00 – Ceiling Tile Grid. C. To approve the proposal by LaBelle Electrical Contractors, LLC (241 Church Street, Mount Clemens, MI 48043) for the remodel of Velocity in the amount of $22,300.00 – Corridor Lighting and EXIT sign retrofit. D. To approve the Shared Workspace Lease Agreement between Tara Schwark and the Local Development Finance Authority (LDFA). The Agreement is month-to-month at a rate of $100/month. Ayes: All Nays: None Motion carried. New Business To approve the Proposal from Issue Media Group for media/marketing services for a one- year period for the development of the branding and identity of the Sterling Innovation District at a cost of $46,000. Mr. Bonner stated that last year the contract with Issue Media Group was funded out the Economic Development Fund to allow a broader coverage of stories. The Economic Development Corporation will fund that contract again this upcoming fiscal year. A new contract was developed with Issue Media Group to develop brand identity for the Sterling Innovation District. The focus of this contract will be on key business stakeholders and telling their stories along with creating a brand identity. Issue Media Group will have suggestions of a marketing game plan going forward. Additionally, Mr. Bonner stated that the City of Sterling Heights is redesigning their website in 2022 and the Sterling Innvoation District will have a landing page on the website. Moved by Lettang, supported by Balsamo to approve the Proposal from Issue Media Group for media/marketing services for a one-year period for the development of the branding and identity of the Sterling Innovation District at a cost of $46,000. Ayes: All Nays: None Motion carried. Old Business Public Comment None Adjournment Moved by Lettang, supported by Patrus to adjourn. Ayes: All Nays: None Motion carried. The meeting adjourned at 8:28am  PROPOSAL PROPOSAL: 116369 DATE: 06/23/21 PROJECT #: 9-646 PROPOSAL FOR: INSTALL AT: VELOCITY VELOCITY 6633 18 MILE RD 6633 18 MILE RD STERLING HEIGHTS MI 48314 STERLING HEIGHTS MI 48314 COST CENTER: SALESPERSON: CLIENT: YOUR P/O: QUOTE VALID STEPHANNIE CHYZ 15666 / / # QTY PRODUCT DESCRIPTION SELL EXTENDED 1 1 CHANGE EXISTING CLOSER TO HOLD 645.00 645.00 - OPEN 2 1 7284 PAIR 1/2 GLASS DOORS WITH 4,334.00 4,334.00 HOLD - OPEN 3 1 2 @ 7284 PAIR ALUMINUM DOORS 10,889.00 10,889.00 * DOORS WILL BE WHITE, WIDE STILE W/ PANICS * NO HARDWARE ON OUTSIDE * DEMO INCLUDED 4 1 OPENING: GLASS DOORS WITH HOLD 7,000.00 7,000.00 OPENS & ONE SIDELITE Thank you for the opportunity to quote on your requirements. Quote valid for 30 days. DEPOSIT REQUIRED 11,434.00 SUBTOTAL....: 22,868.00 ACCEPTED BY____________________________ DATE ACCEPTED____________ =========== TOTAL.......: 22,868.00 PAGE 1OF 1 TERMS AND CONDITIONS 1. This Proposal is not a binding order unless signed by an authorized representative of the Buyer and accepted by a Manager at INTERIOR SYSTEMS CONTRACT GROUP INC. (“ISCG”). 2. If requested by ISCG, the Buyer agrees to provide reasonable financial information necessary to approve credit. ISCG reserves the right to modify the terms of this Proposal, including deposit requirement, based on the information obtained. 3. The Buyer warrants that any financial information provided to ISCG is true and correct. 4. Product purchased on this Proposal is not cancelable or returnable. 5. All imposed tariffs assessed after order placement, and applicable sales and use taxes will be added at the time of invoicing and are the responsibility of the Buyer. 6. The Buyer agrees to ISCG’s NET 30 payment terms. Payment in full is required on all delivered product. Payment for incorrect, or damaged product, may be withheld until issue is resolved or product replacement is delivered. Should Buyer be unable to accept delivery when product is available, Buyer agrees to be invoiced and ISCG will warehouse product for 30 days at no charge. 7. In the event of construction delays, or other causes not within ISCG’s control, force postponement of the delivery and/or installation beyond 30 days, the products will be stored until installation can take place. The products will be considered accepted by the Buyer for purposes of invoicing and payment. The Buyer agrees to pay any reasonable storage charges incurred. 8. In the case of partial deliveries, the Buyer will accept invoice for all products delivered. 9. Delivery and installation will be made during normal business hours utilizing non-union labor. Buyer agrees to pay any additional charges resulting from overtime work, and/or union labor, performed at the Buyer’s request. 10. Interest will be charged at the higher of 18% per annum, or the maximum rate permitted by law, on all past due amounts. 11. Buyer grants ISCG a security interest in the products described in this Proposal until full payment has been received. Buyer agrees to keep product free and clear of all claims and liens until ISCG has been paid in full. 12. ISCG is authorized to file a UCC-1 to further protect its security interest in any unpaid products. 13. Buyer understands and agrees that ISCG is not responsible for a manufacturer’s inability to meet their estimated or expected ship dates. There is no offset, or other price reduction, due to a manufacturer delay. 14. Buyer must provide a free and clear job site during the installation. Elevator service and adequate facilities for offloading, staging, moving, and handling of products must also be provided by the Buyer and without charge to ISCG. The Buyer is responsible for securing all necessary building permits. 15. Buyer is responsible for any damage to, or loss of, products after delivery. Until ISCG has been paid in full, Buyer shall maintain a policy of fire, and extended coverage insurance, on the full value of all products with loss payable to ISCG. 16. ISCG assigns all rights derived from the manufacturer’s warranties to Buyer to the extent such rights are assignable. There are no other warranties, or extended warranties, provided as part of this Proposal. 17. Any controversy or claim arising out of, or relating to, this Proposal and Terms and/or Conditions, or any breach thereof, shall be settled in accordance with the Rules of the American Arbitration Association and judgment upon the award may be entered in any court. 18. Buyer agrees to pay ISCG’s attorney’s fee and all other costs incurred in the enforcement of these Terms and Conditions. 19. The use of VISA, MasterCard or American Express for deposits and/or invoice payments, above $2,000, will be assessed an additional fee equal to 2.0% of the amount charged. 20. The Proposal and Terms and Conditions represent the entire Agreement between Buyer and ISCG and may not be changed without ISCG Management’s written authorization. 12/14/18  Interoffice Memorandum Date: June 22, 2021 To: Kathryn Quell, Building Services Specialist From: Jason Castor Jason Castor, City Development Director Subject: LDFA Improvements Phase 2, Project Update, City Project CP#18-329 Provided is a final summary of the project. Let me know if you have any questions. GENERAL INFORMATION: At the September 9, 2019 LDFA Business meeting, the LDFA awarded the bid for the subject project to complete two district signs, one at Sterling Ponds Drive and one at Center Drive, to Johnson Sign Co. In addition, landscaping and irrigation for these two signs were awarded separately to Progressive Irrigation, Inc. The project has been successfully completed by both contractors and all project specifications have been met. Therefore, the City is preparing to make final payment and close out the contracts associated with this project. This project also received a generous donation by Ron Lamparter, Founder, Defense Corridor / Center for Collaboration and Synergy (DC3S) for the Flag installation at Sterling Ponds Drive. Mr. Lamparter reached out to the City during the design phase of the sign and suggested adding a Flag to this location. The attached pictures provided show the Sterling Ponds and Center Drive locations in their completed. Attached please find the final pay estimate for LDFA Improvements Phase 2, CP#18-329 releasing retainage held. Also attached is the contractor’s request for final payment and agreeance of final quantities, contractor’s declaration, contractor’s affidavit, and consent of surety. STAFF ANALYSIS AND FINDINGS: All work has been successfully completed and the necessary paperwork submitted to enable the City to proceed with final payment. Attachment Local Development Finance Authority 40555 Utica Road Sterling Hgts MI 48313 PROJECT NO: 18-329 Hubble, Roth, and Clark 555 Hulet Drive Bloomfield Hills, MI 48303 Attn: Sal Conigliaro May 24, 2021 Dear Sal, This letter serves as our request for final payment for the project number 18-329 for the LDFA Sterling Heights, MI. We have reviewed the final paperwork and are in agreement with the final payment amount of $ 8,088.12. All final documents have been sent to your attention. Respectfully, !"# Kenneth Treacher Project Manager CONTRACTOR: Progressive Irrigation DATE: 6/2/2021 ADDRESS: 4584 Clawson Tank Dr., Clarkston, MI 48313 HRC Job #: 20180678 City of Sterling Heights LDFA LANDSCAPE AND IRRIGATION IMPROVEMENTS ITB-SH20-038 Pay Estimate No. 2 - FINAL SECTION I-CENTER DRIVE Original Item Contract Bid Original Bid Auth. Qty to Item Contract Unit Payment No. Price Amount Date Quantity 1 Site Clearing 1 ls $ 700.00 $ 700.00 1 $ 700.00 2 Planting Bed Mix, 8 inch 25 cy $ 41.00 $ 1,025.00 29 $ 1,189.00 3 Shredded Hardwood Bark Mulch 15 cy $ 23.75 $ 356.25 15 $ 356.25 4 Vinca Minor “Mytrle” 40 Flats $ 56.50 $ 2,260.00 40 $ 2,260.00 5 J.SA. Tamariscifolia (Spreading Juniper) 180 ea $ 41.04 $ 7,387.20 180 $ 7,387.20 6 Steel Edging 245 lf $ 5.71 $ 1,398.95 245 $ 1,398.95 7 Cobble Stone on Filter Fabric, (6” – 10” Stone) 15 cy $ 131.00 $ 1,965.00 18 $ 2,358.00 8 Automated Irrigation System, Complete 1 ls $ 11,527.80 $ 11,527.80 1 $ 11,527.80 9 1-1/2” Water Tap and Water Meter 1 ls $ 2,500.00 $ 2,500.00 0 $ - 10 Irrigation Controller Cabinet with Concrete Pad 1 ea $ 3,775.00 $ 3,775.00 1 $ 3,775.00 11 Conduit, Schedule 40, 2 inch (As Needed) 50 lf $ 19.50 $ 975.00 50 $ 975.00 12 2-#12+1-#12 Grd. (As Needed) 50 lf $ 12.25 $ 612.50 50 $ 612.50 13 Soil Erosion and Sediment Control 1 ls $ 875.00 $ 875.00 1 $ 875.00 14 Traffic Maintenance 1 ea $ 1,200.00 $ 1,200.00 1 $ 1,200.00 15 Restoration-3 inch Topsoil, Seed, Fertilizer 200 syd $ 3.50 $ 700.00 200 $ 700.00 16 Reimbursed permit fee 1 dfr $ 1,500.00 $ 1,500.00 1.485 $ 2,228.07 1 of 3 CONTRACTOR: Progressive Irrigation LDFA Landscape and Irrigation Improvements 6/2/2021 Pay estimate No. 2 SECTION II- STERLING PONDS BLVD. 17 Site Clearing 1 ls $ 1,680.00 $ 1,680.00 1 $ 1,680.00 18 Planting Bed Mix, 8 inch 60 cy $ 41.00 $ 2,460.00 60 $ 2,460.00 19 Shredded Hardwood Bark Mulch 25 cy $ 23.75 $ 593.75 25 $ 593.75 20 Vinca Minor “Mytrle” 40 Flats $ 56.50 $ 2,260.00 40 $ 2,260.00 21 J.SA. Tamariscifolia (Spreading Juniper) 300 ea $ 41.04 $ 12,312.00 300 $ 12,312.00 22 Salvia N. "May Night" 260 ea $ 14.28 $ 3,712.80 260 $ 3,712.80 23 Hemerocallis "Happy Returns" (Daylily) 300 ea $ 14.98 $ 4,494.00 300 $ 4,494.00 24 Steel Edging 250 lf $ 5.71 $ 1,427.50 250 $ 1,427.50 25 Steel Edging, Salvaged 200 lf $ - $ - 200 $ - 26 Cobble Stone on Filter Fabric, (6” – 10” Stone) 22 cy $ 131.00 $ 2,882.00 25.71 $ 3,368.01 27 Flood Lights, Complete 2 ea $ 780.00 $ 1,560.00 2 $ 1,560.00 28 Automated Irrigation System, Complete 1 ls $ 15,346.00 $ 15,346.00 1 $ 15,346.00 29 1-1/2" Water Ta and Water Meter 1 ls $ 2,500.00 $ 2,500.00 0 $ - 30 Irrigation Controller Cabinet with Concrete Pad 1 ea $ 3,775.00 $ 3,775.00 1 $ 3,775.00 31 Conduit, Schedule 40, 2 inch (As Needed) 50 lf $ 19.50 $ 975.00 50 $ 975.00 32 2-#12+1-#12 Grd. (As Needed) 50 lf $ 12.25 $ 612.50 50 $ 612.50 33 Soil Erosion and Sediment Control 1 ls $ 875.00 $ 875.00 1 $ 875.00 34 Flagpole, Complete 1 ls $ 8,699.20 $ 8,699.20 1 $ 8,699.20 35 Traffic Maintenance 1 ls $ 1,200.00 $ 1,200.00 1 $ 1,200.00 36 Restoration-3 inch Topsoil, Seed, Fertilizer 200 syd $ 3.50 $ 700.00 200 $ 700.00 37 Reimbursed permit fee 1 dlr $ 1,500.00 $ 1,500.00 1.485 $ 2,228.07 $ 105,821.60 Original Contract Amount $ 108,322.45 2 of 3 CONTRACTOR: Progressive Irrigation LDFA Landscape and Irrigation Improvements 6/2/2021 Pay estimate No. 2 Change Order #1 - Repair and Replace Materials due to Sinkhole Damage ls $ 4,832.50 1 $ 4,832.50 at Sterling Ponds Ave Change Order #1 - Removal of two (2) existing ground signs at Center Drive and adjustment of existing sign up-lights at ls $ 2,672.00 1 $ 2,672.00 Center Drive and Sterling Ponds Blvd. Total Amount to Date $ 113,326.10 Less Retainage $ - Less Previous Payments $ 105,237.98 Total Amount Due - Pay Estimate No. 2 $ 8,088.12 I certify that I have checked this periodic estimate; that to the best of my knowledge and belief it is a true and correct statement of work performed by the contractor; that all work included in this periodic estimate has been inspected and it has been performed in full accordance with the requirements of the contract. HUBBELL, ROTH & CLARK, INC. Sal Conigliaro, P.E. 3 of 3