Standing Committee

Amended 2/8/2020 TOWN OF SUMMERVILLE STANDING COMMITTEES OF COUNCIL MEETINGS Council Chambers – Third Floor of Annex Building Monday, February 10, 2020 - 5:30 p.m. AGENDAS 1. Parks and Recreation Committee: a. Ice Skating rink update b. Other business as necessary 2. Planning and Development Committee - No meeting for February 3. Public Safety: No meeting for February 4. Public Works Committee: a. Project Updates i. Road Resurfacing ii. Bear Island Road iii. Maple Street iv. Shepard Park Drainage v. Parkwood Drive Sidewalk vi. Central Avenue Sidewalk b. Discussion of 2020 Sidewalk Project c. Discussion of 2020 Road Project d. Discussion of 2020 Drainage Project 5. Finance Committee: a. Presentation of January 2020 Financial Report - Andrew Shelton b. Financial Requisitions: i. Authorization to issue a Purchase Order to Civitas, LLC for $33,750 for the consultation and completion of the CDBG Consolidated Plan and Annual Action Plan, to be paid with Community Development Grant Funds. Request from Finance Department. ii. Authorization for the Town Administrator to enter into an Agreement with Found Design, LLC (d.b.a., MERJE), in the amount of $48,950 for the purposes of conducting a study and preparing a plan for the implementation of a wayfinding signage and brand incorporation program for the Town. RFP process utilized to select consultant and budgeted funds to come from HTAX. Request from Administration Department. iii. Authorization to issue a purchase order to Axon Enterprises in the amount of $62,779.04 (new Tasers). Funds to come from 2020 Budgeted Funds on State Contract Funds. This is on a State Contract. Request from the Police Department. Standing Committees of Council Agenda –February 10, 2020 iv. Authorization to issue a purchase order to Motorola Solutions in the amount of $420,060.69 (Police and Fire Department radio encryption and upgrades) 2020 Budgeted Capitol Funds on State Contract. Request from the Police Department. v. Authorization to issue a purchase order to Low Country Harley Davidson in the amount of $71,782.58. (2 fully outfitted police motorcycles) This was completed by bid process. 2020 Budgeted Capitol Funds. Request from the Police Department. vi. Authorization to issue a purchase order to Santee Automotive $429,562.00 for (14) Dodge Durangos State Contract. 2020 Budgeted Capital Funds. Request from the Police Department. vii. Authorization to issue a purchase order to West Chatham Warning Devices $97,942.47 for equipment/outfitting vehicles State Contract. 2020 Budgeted Capital Funds. Request from the Police Department. viii. Authorization to issue a purchase order to Safe Air Systems in the amount of $40,823.35 for the purchase of a Self-Contained Breathing Apparatus (SCBA) fill system. Funds to come from fund balance. Request from Fire Department. ix. Authorization to issue a purchase order to Safe Industries in the amount of $1,449,909.00 for the purchase of a tractor drawn aerial apparatus to replace an . existing apparatus. Funds to come from Hospitality Tax Budget. Request from Fire Department. c. Approval of change order in the amount of $4,980 to Johnson Controls for the New Security Camera System for the Town Parking Garage. Additional cameras to be installed to allow for better coverage, to be paid from budgeted funds. d. Request for a budget adjustment to reduce the Parks and Recreation Division Budget in the amount of $198,662 and to increase the Streets Department in the amount of $198,662 for the transfer of the Right of Way crews from the Parks and Recreation Division to Streets Department. e. Request for a capital budget adjustment from the Police Department in the amount of $67,644.93 to cover associated costs for the purchase of new police vehicles. Vehicles that were ordered will not be produced. Funds to come from Fund Balance. 6. Discussion of Proposed/Upcoming Council Agenda Items 7. Adjourn 2  h Town of Summerville Council Meeting Thursday, February 13, 2020 - 6:00 p.m. Summerville Municipal Complex – 200 South Main Street AGENDA 1. Call to Order 2. Invocation and Pledge of Allegiance 3. Approval of Minutes of Previous Meetings a. Regular Council Meeting – January 9, 2020 b. Special Called Council Meeting – January 13, 2020 c. Special Called Council Meeting – January 15, 2020 d. Special Called Council Meeting – January 21, 2020 e. Special Called Council Meeting – January 23, 2020 f. Special Called Council Meeting – January 29, 2020 g. Special Called Council Meeting – January 31, 2020 4. Approval of Council Committee Reports a. Parks and Recreation Committee – Monday, February 10, 2020 b. Public Works Committee – Monday, February 10, 2020 c. Finance Committee – Monday, February 10, 2020 5. Public Comment – For items on the February 13, 2020 Town Council meeting agenda only 6. Petitions: N/A 7. Pending Bills and Resolutions: a. Second and final reading of an ordinance to amend the Summerville Unified Development Ordinance, Chapter 2, Section 2.4.2, Neighborhood Mixed-Use (N-MX); Chapter 3, Section 3.3, Table of Permitted Uses, Section 3.4.5.A, Adult Establishment, and 3.6.1.B, Permitted Temporary Uses; Chapter 4, Section 4.3.1, Applicability; Chapter 8, Section 8.3.3.E.2, Other Preservation Areas; Chapter 13, Section 13.1.2, Conformity With Code, Section 13.3.1, General Provisions For All Boards And Commissions, Section 13.4.7.B, Vested Rights And Expiration Of Approvals, Section 13.6.2.B.3, Application Forms And Fees, Section 13.8.1.B, Certificate Of Appropriateness (Minor), Section 13.11.2.D, Planned Unit Development Districts; and Chapter 14, Section 14.1.2, Violations Generally, Section 14.3.2.B.3, Other Remedies And Penalties. 8. Introduction of Bills and Resolutions – N/A Town Council Agenda – February 13, 2020 Page 3 9. Miscellaneous – N/A 10. Public Comment (open) 11. Executive Session – N/A 12. Other Business a. Action to be Taken by Council Related to Executive Session 13. Adjourn