Standing Committee

TOWN OF SUMMERVILLE STANDING COMMITTEES OF COUNCIL MEETINGS Council Chambers – Third Floor of Annex Building Monday, March 9, 2020 - 5:30 p.m. AGENDAS 1. Parks and Recreation Committee: a. Naming of mountain bike trail b. Discussion of rental policies for Town owned facilities c. Update on Oakbrook nature trail improvements d. Introduction of 2020 Summer Camp guide 2. Planning and Development Committee - a. Petition by Thomas A. Limehouse to annex Dorchester Co. TMS#s 129-05-10-003, -004, - 005, -006, -007, -008, and -009; 129-05-09-007, -008, -009, -010, -011, -012, -013, and - 014; and 129-09-06-009, -010, and -011, located along Renau Blvd., Major Dr., Michele Dr., and Richard Dr.;18 parcels and two quit-claimed unimproved right-of-ways totaling approximately 8.5 acres. Currently zoned R-1(M), Single-Family Residential Manufactured Housing in Dorchester County and will be zoned GR-5, General Residential, upon annexation into the Town of Summerville’s municipal limits. (Council District 4) Planning Commission held a public hearing and made a recommendation for approval at their meeting on February 24,2020. b. Proposed amendment to the Summerville Unified Development Ordinance, Chapter 13, Section 13.5.2.A, Site Analysis. Planning Commission held a public hearing and made a recommendation for approval at their meeting on February 24,2020. 3. Public Safety: a. Fire i. Discussion of a land agreement with Dorchester County for a future Town of Summerville Fire Station. 4. Public Works Committee: a. Project Updates b. Intergovernmental agreement with the Town of Summerville and Dorchester County regarding stormwater management c. Temporary debris storage site d. Stop sign request – Old Postern Road (Gadsden Manor) Standing Committees of Council Agenda –March 9, 2020 5. Finance Committee: a. February 2020 Financial Report - Andrew Shelton b. Public Works Art Center presentation c. Financial Requisitions: i. Authorization to issue a Purchase Order in the amount of $26,800.20 to RY Design Services LLC for the design and permitting of North Hickory Sidewalk. Funds to come from Approved Federal Grant, Community Development Block Grant. Request from Engineering. ii. Authorization to issue a Purchase Order to Banks Construction for $1,632,706.18 for road resurfacing to come from budgeted capital. $522,000 will be reimbursed by the Dorchester County Transportation Committee. Request from Public Works. iii. Authorization to issue a Purchase Order to Cooper Motor Company in the amount of $62,527.23 for a Ram 5500 Medium Duty Crew Cab Flatbed Truck, from Budgeted 2020 capital funds. Purchased through shared contract with Lexington County, SC. Request from Streets Department iv. Authorization to issue a purchase order to Kustom Signals in the amount of $30,033.34 (Radar Units for new vehicles) 2020 Budgeted Capital Funds on State Contract. Request from Police Department v. Authorization for the Police Department to enter into a 36 month lease with Hewlett-Packard for 100 GTAC tablets in the amount of $6,726.24 each month. Funds to come from 911 funds. The current lease is ending this year. This is a state contact. Request from Police Department vi. Authorization to issue a Purchase Order to Blanchard Machinery Co. in the amount of $44,997.00 for the purchase of a Mini-Excavator that is on State Contract. Funds to come from Insurance Proceeds and request any difference to be applied from Fund Balance. Request is from Parks and Recreation. This purchase is to replace machinery stolen from Parks and Recreation location. d. Vehicle Surplus: i. Request to surplus and sell Parks and Recreation equipment 1. 1999 New Holland Backhoe and 1992 John Deere Tractor. ii. Requests to surplus and sell Streets Department equipment. 1. 1998 Chevrolet C-8500 debris truck. 2. 1998 International 4900 dump truck. 3. 2007 Freightliner M2-106 leaf vacuum truck. 4. Lee Boy 250 gal tack distributor trailer. e. Discussion of fiscal year change f. Discussion of Interchange 197 landscaping proposal 6. Discussion of Proposed/Upcoming Council Agenda Items 7. Adjourn 2 Stop Sign Request - Gadsden Manor  h Town of Summerville Council Meeting Thursday, March 12, 2020 - 6:00 p.m. Summerville Municipal Complex – 200 South Main Street AGENDA 1. Call to Order 2. Invocation and Pledge of Allegiance 3. Proclamation presentation: American Red Cross Month 4. Proclamation presentation: Women In Construction Week 5. Public Hearing: Budget Ordinance Amendments 6. Approval of Minutes of Previous Meetings a. Town Council Meeting – February 13, 2020 b. Special Called Council Meeting – February 19, 2020 c. Special Called Council Meeting (Workshop) – February 21, 2020 7. Approval of Council Committee Reports a. Parks and Recreation Committee Report – Monday, March 9, 2020 b. Planning and Development Committee Report – Monday, March 9, 2020 c. Public Safety Committee Report – Monday, March 9, 2020 d. Public Works Committee Report – Monday, March 9, 2020 e. Finance Committee Report – Monday, March 9, 2020 8. Public Comment – For items on the March 12, 2020 Town Council meeting agenda only 9. Petitions: a. Petition by Thomas A. Limehouse to annex Dorchester Co. TMS#s 129-05-10-003, -004, - 005, -006, -007, -008, and -009; 129-05-09-007, -008, -009, -010, -011, -012, -013, and -014; and 129-09-06-009, -010, and -011, located along Renau Blvd., Major Dr., Michele Dr., and Richard Dr.;18 parcels and two quit-claimed unimproved right-of-ways totaling approximately 8.5 acres. Currently zoned R-1(M), Single-Family Residential Manufactured Housing in Dorchester County and will be zoned GR-5, General Residential, upon annexation into the Town of Summerville’s municipal limits. (Council District 4) Planning Commission held a public hearing and made a recommendation for approval at their meeting on February 24, 2020. Town Council Agenda – March 12, 2020 Page 3 10. Pending Bills and Resolutions: a. Second and final reading of an ordinance to amend the 2020 fiscal year budget to reduce the Parks and Recreation Division Budget in the amount of $198,662 and to increase the Streets Department in the amount of $198,662 for the transfer of the Right of Way crews from the Parks and Recreation Division to Streets Department; and to increase the Police Department budget by $67,644.93 of the Police Department capital budget to cover associated costs for the purchase of new police vehicles. Vehicles that were ordered will not be produced. b. Second and final reading of an ordinance to amend the 2020 fiscal year budget to provide funds for the salary of the position of Administrative Assistant to the Mayor under the Administration Department. Funds to come from fund balance. 11. Introduction of Bills and Resolutions a. First reading of an ordinance to amend the Summerville Unified Development Ordinance, Chapter 13, Section 13.5.2.A, Site Analysis. Planning Commission held a public hearing and made a recommendation for approval at their meeting on February 24, 2020 12. Miscellaneous a. Discussion of rental policies for Town-owned facilities 13. Public Comment (open) 14. Executive Session – Legal matter a. Legal advice regarding condemnation in the Maple Street Extension project 15. Other Business a. Action to be Taken by Council Related to Executive Session 16. Adjourn