Board of Library Trustees

City of Sunnyvale Meeting Minutes - Final Board of Library Trustees Monday, July 7, 2014 7:00 PM Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER The meeting was called to order at 7:01 p.m. ROLL CALL Present: 5 - Chair Jill Shanmugasundaram Vice Chair Anne Davis-East Board Member Wing-Yin "Carey" Au Board Member Daniel Bremond Board Member Su "Ray" Zhan PUBLIC ANNOUNCEMENTS None. CONSENT CALENDAR 1 14-0679 Approval of Draft Minutes of May 19, 2014 Vice Chair Davis-East moved, Board Member Bremond seconded, approval of the consent calendar as presented. The motion carried by the following vote: Yes: 5 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Au Board Member Bremond Board Member Zhan No: 0 PUBLIC COMMENTS Chair Shanmugasundaram welcomed Council Liaison Meyering. PUBLIC HEARINGS/GENERAL BUSINESS City of Sunnyvale Page 1 Board of Library Trustees Meeting Minutes - Final July 7, 2014 2 14-0682 Introduction of New Board Member Director Rosenblum welcomed Board Member Carey Wing-Yin Au. Board Member Au provided a brief overview of her background. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 3 14-0685 3M Cloud Library, New eBook Platform Director Rosenblum introduced newly appointed Administrative Librarian Patrick Sweeney. Administrative Librarian Sweeney provided the Board with an overview of the 3M Cloud Library service. The 3M Cloud Library is a new eBook platform that simplifies the checkout and transfer process through the use of the 3M Cloud Library app. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 4 14-0678 Election of Officers Nominations were opened for Chair to the Board of Library Trustees. Board Member Davis-East nominated Chair Shanmugasundaram who accepted the nomination. Chair Shanmugasundaram called for further nominations. No further nominations were presented. Chair Shanmugasundaram opend the public hearing, and there being no public testimonies, closed the public hearing. Vote on nomination for Chair: Yes: 5 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Au Board Member Bremond Board Member Zhan No: 0 City of Sunnyvale Page 2 Board of Library Trustees Meeting Minutes - Final July 7, 2014 Nominations were opened for Vice Chair to the Board of Library Trustees. Board Member Su nominated Vice Chair Davis-East who accepted the nomination. Chair Shanmugasundaram called for further nominations. No further nominations were presented. Chair Shanmugasundaram opened the public hearing, and there being no public testominies , closed the public hearing. Vote on nomination for Vice Chair: Yes: 5 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Au Board Member Bremond Board Member Zhan No: 0 5 14-0680 Study Issues Chair Shanmugasundaram provided the Board with an overview of the Study Issues process and inquired if the Board would like to recommend a Study Issue for calendar year 2015. Chair Shanmugasundaram proposed a Library Dedication Fund Study Issue. Board Member Bremond sponsored the Study Issue. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. Board Member Bremond moved, and Vice Chair Davis-East seconded, approval of proposed Study Issue. The motion carried by the following vote: Yes: 5 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Au Board Member Bremond Board Member Zhan No: 0 City of Sunnyvale Page 3 Board of Library Trustees Meeting Minutes - Final July 7, 2014 6 14-0681 Branch Library Director Rosenblum provided the Board with a status update on the sale of the Raynor Facility. The lawsuit hearing is scheduled to be held in August. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. NON-AGENDA ITEMS & COMMENTS -Board Member Comments Vice Chair Davis-East reported that the California Library Association Annual Conference is scheduled from November 7 through November 9 in Oakland and that Governor Brown appointed Greg Lucas as the State Librarian. She also provided the Board with a status update on Senate Bills 1455 and 1364. Boardmember Bremond reported that Council approved the FY 2014/15 budget. City of Sunnyvale Page 4 Board of Library Trustees Meeting Minutes - Final July 7, 2014 -Staff Comments Director Rosenblum noted the following: Council approved the FY 2014/15 budget at their June 24 meeting. Key changes for the Library include restoring full services on Thursday evenings between 6 and 9 p.m. and chair replacement. In addition, the Library will continue to utilize $60,000 from an existing librarian vacancy to augment the collection material budget. The Library has been awarded a $5,300 grant to be one of the first public libraries to publish its own eBook. Part of the grant funds will be used for the formation of a new professional group, Bay Area Library ePublishers (BALE). In the Fall, BALE panelists will review and rank submissions of short stories and poetry and the top ranking submissions will be published in the Library's eBook next year. Adult Services Librarian Liz Hickok has been promoted to the position of Supervising Librarian of Technical Services. In the first 25 days since opening for registration, 1,355 children, 466 teens, and 443 adults signed up to participate in the Library's Summer Reading Program, Paws to read. A team of Google employees conducted a 3D scan of the interior public spaces of the Library. The scan was part of Google's Project Tango which provides a detailed layout of the library interior within the Google Maps application. The Library hosted a successful Atari Party on June 14. Various arcade games were available to play in the Teen Area. The children's librarians recently held a series of programs at Lakewood Park. Funded by a California State Library grant, 164 residents in the north side of Sunnyvale were able to participate in storytimes. Many of the parents and caregivers told staff that they had never taken part in a storytime before. Staff was happy to introduce them to the activities that the Library offers. INFORMATION ONLY ITEMS None. ADJOURNMENT The meeting adjourned at 7:43 p.m. City of Sunnyvale Page 5