City Council

City of Sunnyvale Meeting Minutes City Council Tuesday, June 4, 2024 5:00 PM Online and Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting: Study Session - 5 PM | Special Meeting: Special Order of the Day - 6:30 PM | Regular Meeting - 7 PM | Joint Meeting of City Council and Sunnyvale Financing Authority - 7 PM 5 P.M. SPECIAL COUNCIL MEETING (Study Session) Call to Order Vice Mayor Srinivasan called the meeting to order at 5:00 p.m. Roll Call Present: 7 - Mayor Larry Klein Vice Mayor Murali Srinivasan Councilmember Russ Melton Councilmember Alysa Cisneros Councilmember Omar Din Councilmember Richard Mehlinger Councilmember Linda Sell Study Session A 24-0002 Tasman Bike and Pedestrian Facilities Study Principal Transportation Engineer/Planner Lillian Tsang provided the staff report and presentation. Public Comment opened at 5:52 p.m. Sharlene Liu voiced their support for Alternative 1 and added additional suggestions for Council to consider. James Vanfernis shared their support for Alternative 1. Kevin Jackson spoke in support for the presented alternatives and to the suggestion to increase the lane size. City of Sunnyvale Page 1 City Council Meeting Minutes June 4, 2024 Richard Parenteau communicated the need to consider mobile home relocation when developing the project. Chuck McManis voiced their support for Alternative 1 and suggested adjusting street curb heights. Bryce Beagle offered their support for the presented alternatives and offered further suggestions to consider. Jason Feinsmith communicated their support for Alternative 1 and provided additional suggestions. Leia Mehlman spoke in support for Alternative 1 and advocated for there to be no right turn on red at intersections. Eileen Lei shared their support for Alternative 1. Public Comment closed at 6:10 p.m. Adjourn Special Meeting Vice Mayor Srinivasan adjourned the meeting at 6:13 p.m. 6:30 P.M. SPECIAL COUNCIL MEETING (Special Order of the Day) Call to Order Mayor Klein called the meeting to order at 6:30 p.m. Roll Call Present: 7 - Mayor Larry Klein Vice Mayor Murali Srinivasan Councilmember Russ Melton Councilmember Alysa Cisneros Councilmember Omar Din Councilmember Richard Mehlinger Councilmember Linda Sell Special Order of the Day B 24-0337 Department of Public Safety Special Awards City of Sunnyvale Page 2 City Council Meeting Minutes June 4, 2024 Mayor Klein spoke in honor of the Public Safety Special Awards ceremony. Public Safety Chief Phan Ngo spoke in recognition of the Public Safety awardees. Adjourn Special Meeting Mayor Klein adjourned the meeting at 6:59 p.m. 7 P.M. COUNCIL MEETING CALL TO ORDER Mayor Klein called the meeting to order at 7:09 p.m. SALUTE TO THE FLAG Mayor Klein led the salute to the United States flag. ROLL CALL Present: 7 - Mayor Larry Klein Vice Mayor Murali Srinivasan Councilmember Russ Melton Councilmember Alysa Cisneros Councilmember Omar Din Councilmember Richard Mehlinger Councilmember Linda Sell SPECIAL ORDER OF THE DAY C 24-0339 Lesbian, Gay, Bisexual, Transgender, and Queer Pride Month Mayor Klein spoke in honor of Lesbian, Gay, Bisexual, Transgender, and Queer Pride Month. Saldy Suriben, Chief Marketing Officer, Silicon Valley Pride, provided remarks in recognition of Pride Month. D 24-0024 Ceremonial Oath of Office for Board and Commission Members City Clerk David Carnahan administered the Oath of Office to appointed Board and Commission Members. ORAL COMMUNICATIONS Andrea Wald offered their congratulations to the new Sunnyvale Board and City of Sunnyvale Page 3 City Council Meeting Minutes June 4, 2024 Commission members. Marie Brunkhorst, Sunnyvale Urban Forest Advocates, provided a presentation on upcoming Sunnyvale Urban Forests Advocates events. CONSENT CALENDAR Public Comment opened at 7:24 p.m. Larry Alba requested agenda item 1.C be pulled from the Consent Calendar. Public Comment closed at 7:24 p.m. MOTION: Vice Mayor Srinivasan moved and Councilmember Melton seconded the motion to approve agenda items 1.A, 1.B and 1.D through 1.H. Councilmember Cisneros registered a recusal for agenda item 1.H. The motion carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Cisneros Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 1.A 24-0438 Approve the List(s) of Claims and Bills Approved for Payment by the City Manager Approve the list(s) of claims and bills. 1.B 24-0566 Award of Five (5) On-Call Contracts in the Amount of $300,000 each for Surveying Support Services (F24-119) Take the following actions: - Award five (5) four-year on-call surveying support services contracts in substantially the same form as Attachments 1, 2, 3, 4, and 5 to the report, respectively, to Giuliani & Kull - San Jose, Inc.; Kier & Wright Civil Engineers and Surveyors, Inc.; MNS Engineers, Inc.; R.E.Y. Engineers, Inc.; and Wilsey Ham in a City of Sunnyvale Page 4 City Council Meeting Minutes June 4, 2024 not-to-exceed amount of $300,000 each; - Authorize the City Manager to execute the contracts when all necessary conditions have been met; - Authorize the City Manager to increase each contract keeping the total of all contracts to the available budget; - Authorize the City Manager to renew each contract for up to two additional one-year periods based upon available funding, need, pricing, and service; and - Authorize the City Manager to modify each contract’s compensation schedule subject to negotiated pricing. 1.C 24-0618 Authorize the Issuance of two (2) Purchase Orders to Vac-Con, Inc.in the Amount of $1,149,999.14 for two (2) Vacuum Equipped Service Trucks (F24-110) Public Hearing opened at 7:26 p.m. Larry Alba asked what the service trucks will be utilized for in the city. Public Hearing closed at 7:28 p.m. MOTION: Councilmember Melton moved and Vice Mayor Srinivasan seconded the motion to authorize the issuance of purchase orders in the amounts of $486,000.13 (including tire, delivery fees, and sales tax) for one (1) Vac-Con Model VPD2130h/500 Combination Sewer and Storm Drain Cleaning Vehicle and $663,999.01 (including tire, delivery fees, and sales tax) for one (1) Vac-Con Model VX312LHE/1100 Service Truck to Vac-con, Inc. of Green Cove Springs, Florida. The motion carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Cisneros Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 1.D 24-0624 Award of Contract in the Amount of $1,197,648.59 to Doolittle Construction, LLC for Annual Slurry Seal 2024 and Finding of California Environmental Quality Act (CEQA) Categorical City of Sunnyvale Page 5 City Council Meeting Minutes June 4, 2024 Exemption Pursuant to CEQA Guidelines Section 15301(c) (PW24-16) Take the following actions: - Award a contract in substantially the same form as Attachment 2 to the report in the amount of $1,197,648.59 to Doolittle Construction, LLC of Snoqualmie, WA; - Approve a 10% construction contingency in the amount of $119,765; - Authorize the City Manager to execute the contract when all necessary conditions have been met; and - Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c). 1.E 24-0580 Authorize City Manager to Sign (1) the Assembly Bill (AB) 939 Implementation Fee Agreement and (2) the Countywide Household Hazardous Waste Collection Program Agreement Between Sunnyvale and the County of Santa Clara for Fiscal Years 2025-2027 Take the following actions: 1. Authorize the City Manager to execute a three-year Agreement for Countywide AB 939 Implementation Fee (Attachment 1 to the report), and a three-year Agreement for Countywide Household Hazardous Waste (HHW) Collection Program, (Attachment 2 to the report); and 2. Authorize the City Manager to execute annual amendments to the Countywide HHW Collection Program Agreement and the authority to approve the amendments for the term of the agreement (three years) with acceptable pricing and services and subject to available budget. 1.F 24-0563 Adopt a Resolution to Approve Road Maintenance and Rehabilitation Proposed Projects List for the Road Repair and Accountability Act of 2017 - Local Streets and Roads (SB 1) Funding Program Adopt a Resolution to approve the Road Maintenance and Rehabilitation Updated Proposed Projects List for the Road Repair and Accountability Act of 2017 - Local Streets and Roads Funding Program and find the action exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b) (4) as it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment. 1.G 24-0638 Appoint Denise Dorsey to the NOVA Workforce Board Appoint Denise Dorsey to the NOVA Workforce Board. City of Sunnyvale Page 6 City Council Meeting Minutes June 4, 2024 1.H 24-0702 Approval of Councilmember Alysa Cisneros’ Request for 15-Weeks of Parental Leave Approve Councilmember Alysa Cisneros’ request for 15-weeks of parental leave. Yes: 6 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 Recused: 1 - Councilmember Cisneros ADJOURNMENT TO JOINT MEETING WITH THE SUNNYVALE FINANCING AUTHORITY Mayor Klein adjourned the Council meeting to the joint meeting of the City Council and Sunnyvale Financing Authority at 7:31 p.m 7 P.M. (OR SOON THEREAFTER) JOINT MEETING OF CITY COUNCIL AND SUNNYVALE FINANCING AUTHORITY Call to Order Authority Chair/Mayor Klein called the joint meeting of the City Council and Sunnyvale Financing Authority to order at 7:31 p.m. Roll Call Present: 7 - Authority Chair / Mayor Larry Klein Authority Vice Chair / Vice Mayor Murali Authority Member / Councilmember Russ Melton Authority Member / Councilmember Alysa Cisneros Authority Member / Councilmember Omar Din Authority Member / Councilmember Richard Mehlinger Authority Member / Councilmember Linda Sell Oral Communications No speakers. Consent Calendar Public Comment opened at 7:35 p.m. City of Sunnyvale Page 7 City Council Meeting Minutes June 4, 2024 No speakers. Public Comment closed at 7:35 p.m. MOTION: Authority Member Melton moved and Authority Vice Chair Srinivasan seconded the motion to approve agenda item 2.A. The motion carried with the following vote: Yes: 7 - Authority Chair Klein Authority Vice Chair Srinivasan Authority Member Melton Authority Member Cisneros Authority Member Din Authority Member Mehlinger Authority Member Sell No: 0 2.A 24-0595 Approve Sunnyvale Financing Authority Meeting Minutes of June 20, 2023 Approve the Sunnyvale Financing Authority Meeting Minutes of June 20, 2023 as submitted. PUBLIC HEARINGS/GENERAL BUSINESS 3 24-0263 Annual City Council Public Hearing on FY 2024/25 Budget and Resource Allocation Plan and Establishment of Appropriations Limit and Sunnyvale Financing Authority Public Hearing on FY 2024/25 Budget Finance Director Tim Kirby provided the staff report. Public Hearing opened at 7:41 p.m. No speakers. Public Hearing closed at 7:41 p.m. No action taken. ADJOURN JOINT CITY COUNCIL AND SUNNYVALE FINANCING AUTHORITY MEETING Authority Chair/Mayor Klein adjourned the meeting at 7:43 p.m. City of Sunnyvale Page 8 City Council Meeting Minutes June 4, 2024 RECONVENE TO CITY COUNCIL MEETING Mayor Klein reconvened the City Council meeting at 7:43 p.m. PUBLIC HEARINGS/GENERAL BUSINESS 4 24-0262 Annual Review of Proposed Fees and Charges for Fiscal Year 2024/25 Finance Director Tim Kirby provided the staff report. Public Hearing opened at 8:05 p.m. No speakers. Public Hearing closed at 8:05 p.m. MOTION: Councilmember Melton moved and Councilmember Mehlinger seconded the motion to direct staff to return with a Golf Infrastructure Fund fee of $1.00-2.00 per golf round at Sunnyvale Golf Course and $0.50-1.00 per golf round at Sunken Gardens Golf Course. The motion carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Cisneros Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 City Council took a recess at 8:13 p.m. and returned at 8:21 p.m. with all Councilmembers present. 5 24-0614 Allocation of Fiscal Year 2024/25 Transportation Development Act Article 3 Funding of $411,038 Transportation & Traffic Manager Dennis Ng provided the staff report and presentation. City of Sunnyvale Page 9 City Council Meeting Minutes June 4, 2024 Public Hearing opened at 9:12 p.m. Bryce Beagle, Bicycle Pedestrian Advisory Committee (BPAC) Vice Chair, spoke to BPAC’s recommendation of approving Alternative 2 and in their personal capacity provided comments on how the TDA funds can be used strategically. Johnathan Blum shared their support for Alternative 2. Vicky Fairchild, President, Santa Clara Unified School District, voiced their advocacy for Alternative 1 to assist in funding the Poplar Avenue project. Kevin Jackson communicated their support for the BPAC’s recommendation of Alternative 2. Sharlene Liu spoke in support for approving Alternative 2 and to why it should take priority over the other options. Stephen Meier shared their support for Alternative 2 and advocated for the City to seek contributions from local businesses. Dan Hafeman provided comments on the Poplar Avenue and for including full-time bike lanes in Homestead Road projects. Aayushma Adhikari voiced their support for Alternative 2 to fund the Homestead Road bike lane project. Marc Schaub communicated their support for Alternative 2 to fund the Homestead Road bike lane project. Steve Scandalis spoke in support of Alternative 1 and to examine funding the Los Palmas Park project. Public Hearing closed at 9:41 p.m. MOTION: Councilmember Melton moved and Councilmember Mehlinger seconded the motion to approve Alternative 1: Bank the allocation of Fiscal Year 2024/25 Transportation Development Act Article 3 funding of $411,038. The motion carried with the following vote: City of Sunnyvale Page 10 City Council Meeting Minutes June 4, 2024 Yes: 7 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Cisneros Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 City Council took a recess at 10:28 p.m. and returned at 10:36 p.m. with all Councilmembers present. 6 24-0030 Discussion and Direction Regarding Adoption of a Resolution to Create a Charter Review Committee to Review the Sunnyvale City Charter and Develop Potential Charter Amendments for the City Council to Consider for the November 2026 Election Assistant City Manager Sarah Johnson-Rios provided the staff report and presentation. Public Hearing opened at 11:06 p.m. David Newswanger voiced their support for including alterative voting systems in the scope of the Charter Review Committee. Peggy Shen Brewster advocated for a diverse group of Charter Review Committee members. Public Hearing closed at 11:09 p.m. MOTION: Councilmember Mehlinger moved and Councilmember Din seconded the motion to establish a Charter Review Committee with the following specifications: - 11 committee members with zero alternates; - Minimum of one member be represented per district; - No restrictions on past, present, or future Committee or City Council service; - Required to be residents of the City of Sunnyvale; - Replace the language “Role of the Mayor” with “Compensation of the Mayor (Full City of Sunnyvale Page 11 City Council Meeting Minutes June 4, 2024 Time);” - Add family, medical, and military leave to the scope of review; - Committee Members hold the authority to propose amendments to any section of the City Charter; - Add questions to the application that read “have you read the City Charter, do you have ideas for changes to the City Charter?” and Adopt a Resolution establishing a Charter Review Committee. FORMAL AMENDMENT: Councilmember Melton moved and Councilmember Sell seconded the amendment to require 6 of the committee members be Sunnyvale registered voters. The formal amendment carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Cisneros Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 MOTION AS AMENDED RESTATED: Councilmember Mehlinger moved and Councilmember Din seconded the motion to establish the Charter Review Committee with the following specifications: - 11 committee members with zero alternates; - Minimum of one member be represented per district; - No restrictions on past, present, or future Committee or City Council service; - Required to be residents of the City of Sunnyvale; - Replace the language “Role of the Mayor” with “Compensation of the Mayor (Full Time);” - Add family, medical, and military leave to the scope of review; - Committee Members hold the authority to propose amendments to any section of the City Charter; - Add questions to the application that read “have you read the City Charter, do you have ideas for changes to the City Charter?”; - Require six of the committee members be Sunnyvale registered voters; and City of Sunnyvale Page 12 City Council Meeting Minutes June 4, 2024 Adopt a Resolution establishing a Charter Review Committee. The motion as amended carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Cisneros Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL COMMITTEE ASSIGNMENTS Agenda item not heard by Council. NON-AGENDA ITEMS & COMMENTS -Council Agenda item not heard by Council. -City Manager Agenda item not heard by Council. INFORMATION ONLY REPORTS/ITEMS 24-0381 Tentative Council Meeting Agenda Calendar 24-0459 Board/Commission Meeting Minutes 24-0582 Information/Action Items 24-0683 Council Advocacy Letters ADJOURNMENT Mayor Klein adjourned the meeting at 12:07 a.m. City of Sunnyvale Page 13