Finance Committee (Meets 4th Tuesday of each month at 4:30 p.m.)

FINANCE COMMITTEE Meeting Minutes February 8, 2024, Regular Meeting The meeting was called to order by Chair Sweeney at 4:30pm on February 8, 2024, in Government Center Room 204. 1 ROLLCALL PRESENT: Jack Sweeney, Tylor Elm, Jenny Van Sickle (alt) and Mike Herrick, (Virtual) VIRTUAL: Mayor Jim Paine, HSDC director Lareash Connors CITY STAFF PRESENT: Nick Rhinehart, Renee Hoff, Fire Chief Camron Vollbrecht and Karie Markon OTHERS PRESENT: Shelley Nelson, Cheri Fitch, Brianna Smith, Becky Alm, Johanna Cummins, Emma Hengemuhle. 2 APPROVAL OF MINUTES 2.1 Finance Committee (Meeting held January 11, 2024) Motion was made by Tylor Elm, seconded by Jenny Van Sickle, and carried to approve the January 11, 2024, Finance Committee minutes. Chair Sweeney proposed to move 4.2 and 4.3 to after 5.3 to accommodate the mayor. 3 OLD BUSINESS 3.1 Church of St. Alban The Martyr Grant Application Brought back to council due to a small dollar amount increase need for capital improvement repairs Motion was made by Tylor Elm, seconded by Jenny Van Sickle, and carried to approve the Church of St. Alban The Martyr Grant Application. 4 NEW BUSINESS 4.1 Investment Summary 4th Qtr 2023 Director Rhinehart spoke positively about the investment summary for the 4th Qtr. Motion was made by Tylor Elm, seconded by Jenny Van Sicke, and carried to approve and file the Investment Summary 4th Qtr 2023. 4.2 Humane Society of Douglas County 2024 Grant Application Motion was made by Tylor Elm, and seconded by Jenny Van Sickle, to hold in Committee the Humane Society Douglas County 2024 Grant Application. 4.3 Humane Society of Douglas County City Facility Agreement Motion was made by Tylor Elm, and seconded by Jenny Van Sickle, and carried to hold in Committee the Humane Society of Douglas County City Facility Agreement.  4.4 Travel Policy Review and Changes Director Rhinehart spoke on the proposed changes that were being made to improve the Travel Policy. Motion was made by Tylor Elm, seconded by Jenny Van Sicke, and carried to approve the Travel Policy Review and Changes. 5. RECURRING BUSINESS 5.1 January 2024 Check Registers – 2023 & 2024 Expenditures Motion was made by Tylor Elm, seconded by Jenny Van Sickle and carried to approve the January 2024 check registers – 2023 & 2024 expenditures. 5.2 General Fund Financial Statements - 2023 and 2022 Expenditures vs Budget Analysis as of January 5, 2024. Director Rhinehart spoke on the financial statement, stating that there were still some adjustments to be made for 2023 and tracking well for 2024 Motion was made by Tylor Elm, seconded by Jenny Van Sickle and carried to receive and file the General Fund Financial Statements – 2023 and 2024 Expenditures vs Budget Analysis as of February 8, 2024. 5.3 Insurance Update Finance Director Nick Rhinehart spoke on behalf of the insurance updates stating there were some changes in reference to Chiropractic services 5.4 Other Financial Matters C. Reiss Project Update Finance Director Rhinehart spoke on the project update, everything is on track, progressing well and we are starting to see our investment returns. American Rescue Plan Act (ARPA) Fund Budget Review Finance Director Rhinehart went over the ARPA budget. Mayor Paine also spoke on it that there still some changes that will need to be made. Electric Fire Truck Purchase Fire Chief Camron Vollbrecht spoke on the benefits of this new fire truck purchase. Remaining Budgets Update Director Rhinehart spoke on the Budget and there are still some outstanding areas that need attention. 6. ADJOURNMENT The meeting was adjourned 6:26 p.m. Minutes respectfully submitted by Karie Markon