Public Works Committee (Meets 1st Thursday of each month at 5:00 p.m.)

PUBLIC WORKS COMMITTEE MINUTES July 9, 2024 Regular Meeting The meeting was called to order by Councilor Van Sickle at 5:00 p.m. on July 9, 2024, in Government Center Room 204. COMMITTEE MEMBERS: Jenny Van Sickle, Ruth Ludwig, Nick Ledin, Tylor Elm (alt) 1. ROLL CALL Members Present: Jenny Van Sickle, Ruth Ludwig, Tylor Elm City Staff Present: Todd Janigo, Chris Carlson, Kara Czapinski, Collin Voge, Thor Trone, Steve Roberts*, Mayor Paine Others Present: Shelley Nelson, Tim Meyers, Justin Fleck 2. APPROVAL OF MINUTES 2.1. Public Works Committee (Meeting held June 6, 2024) MOTION by Ludwig, second by Elm and carried to approve the minutes from June 6, 2024. 3. PRESENTATIONS 3.1. Presentation by Meyer Group Architecture on the results of the Municipal Services Building Improvements Phase II Space Needs and Concept Design Project. Tim Meyer, the proprietor of Meyer Group Architecture, delivered a concise presentation on the findings of the Municipal Services Building Phase II study. The analysis involved a thorough examination of spatial requirements based on current staffing levels, as well as assessments of accessibility, mechanical and electrical systems, and recommendations for addressing identified needs. The project aims to redesign the layout to accommodate all divisions, foster collaboration, ensure ADA compliance, upgrade mechanical systems for efficiency and air quality, and enhance the electrical system. Employee surveys highlighted the need for a public entrance, secure access doors, improved accessibility, meeting and training spaces, and various other adjustments. Recommendations include resizing the wash bay, addressing drainage issues, adding storage areas, enhancing security with access controls, and defining the public entry. The estimated project cost is $6,500,000, with further work needed to obtain accurate estimates from commercial contractors in the city. Tim Meyers and Justin Fleck left the meeting at 5:38 p.m. 4. OLD BUSINESS PUBLIC WORKS COMMITTEE – 7/09/2024 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 1 of 4 *Attended virtually 5. NEW BUSINESS 5.1. Discuss traffic concerns near North 59th Street and Banks Avenue. Lieutenant Trone visited the site today and retrieved crash data from the past seven years, revealing only three accidents in the vicinity. The presence of boulevard trees in the area might be obstructing visibility, prompting the Parks, Recreation, and Forestry Department to inspect the trees. Councilor Van Sickle will forward the ring camera footage, provided by a concerned citizen in the neighborhood, to Lieutenant Trone. Councilor Ludwig proposed the idea of reducing speed limits or adding more stop signs at uncontrolled intersections due to the prevalent issue of speeding throughout the city. Committee members deliberated on the installation of two-way stop signs at North 59th Street and Banks Avenue, as well as at Oakes Avenue and North 60th Street, which will be further discussed in the upcoming August meeting. Mayor Paine joined the meeting at 5:46 p.m. Lieutenant Trone left the meeting at 6:07 p.m. 5.2. Review No Mow May. Councilor Ludwig reviewed the history of No Mow May, which was introduced in the City of Superior in 2017. The wet and early spring this year resulted in numerous challenges regarding tall grass, leading to a decision to modify the resolution to slow mow summer, allowing the grass to grow to 6 inches before mowing it down to 4 inches based on weather conditions. Collin Voge highlighted the challenges of maintaining the grass due to the early spring and heavy rain, while Director Cadotte suggested visiting the Minnesota Landscape Arboretum and Bee Lab for further research on creating pollinator habitat. It was agreed that Councilor Ludwig will make amendments to the resolution and continue the discussion in the August meeting. Mayor Paine left the meeting at 6:34 p.m. Linda Cadotte and Collin Voge left the meeting at 6:36 p.m. 5.3. Recommendation to waive the bidding requirements and approve the purchase of one Primary Tank Settling Sludge Cross Collector Drive in the amount of $89,949.59 from Evoqua Water Technologies. Director Roberts identified an error in the agenda item, specifying that the purchase should be for two primary tank settling sludge cross collector drives, not one, with a total cost of $89,949.59 for both units. Upon inspection, it was discovered that the gearboxes driving the sludge collectors were malfunctioning during tank cleaning. Despite considering replacing the entire sludge collection system, it was decided that the sludge conveyors are in good condition and can continue to function for many more years without replacement. PUBLIC WORKS COMMITTEE – 7/09/2024 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 2 of 4 *Attended virtually  The decision to reuse the existing operational equipment was considered the most efficient way forward. The maintenance team is confident in its durability and longevity. They plan to install the replacement parts themselves instead of outsourcing the task. The committee members agreed to update item 5.3 to reflect the purchase of two units instead of one. MOTION by Elm, second by Ludwig and carried to waive the bidding requirements and approve the purchase of two Primary Tank Settling Sludge Cross Collector Drive in the amount of $89,949.59 from Evoqua Water Technologies. 5.4. Recommendation to award Fahrner Asphalt Sealers for the East 2nd Street Crack Sealing Project in the amount of $338,814.00. Director Janigo explained that due to East 2nd Street being a concrete roadway with an asphalt overlay, reflective cracking is anticipated at the concrete joints in the pavement. To address this issue, crack sealing will be conducted to open and fill the cracks with a hot asphalt crack sealer, preventing moisture from causing damage to the pavement. Additionally, sealing the pavement will reduce the amount of winter deicing chemicals by preventing them from penetrating the pavement. After comparing prices with similar projects in Wisconsin and Minnesota, it was determined that the proposed cost was competitive and fair. Fahrner Asphalt Sealers aim to start the project post-Labor Day with completion within two weeks if traffic conditions allow. MOTION by Elm, second by Ludwig and carried to award Fahrner Asphalt Sealers for the East 2nd Street Crack Sealing Project in the amount of $338,814.00. 5.5. Notice of Fleet Vehicle Auction Removals - Received and filed. 6. RECURRING BUSINESS 6.1 ESD Director’s Update – Received and filed. 6.2 Director Update - 6.2.1 Dick Campbell, the Plumbing Inspector for the city is retiring at the end of the month. Repeated advertising of the position has not resulted in a suitable candidate for the position. The city is collaborating with REM Inspecting as well as supporting an existing city inspector who is preparing to take the Residential Plumbing Inspector test in order to cover residential plumbing permitting and inspection. Commercial inspections will fall to the State of Wisconsin Department of Safety and Professional Services. 6.2.2 Progress on the Hammond Avenue Project is expected to resume with the arrival of drier weather conditions, which previously caused delays due to wet weather. 6.2.3 Culverts are currently being installed on 39th Avenue East and are expected to be completed in the next few weeks. Once everything is filled and graded, the paving process will begin. PUBLIC WORKS COMMITTEE – 7/09/2024 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 3 of 4 *Attended virtually  6.2.4 The sidewalk program is slightly delayed, currently running a couple weeks behind schedule. Sir-Lines-A-Lot has finished the initial round of line painting, and the LED lights are expected to be delivered soon. 6.3 Future Agenda Items 6.3.1 Discuss traffic concerns near North 18th Street and Hughitt Avenue. 6.3.2 Discuss traffic concerns near North 59th Street and Banks Avenue. 6.3.3 Review No Mow May Resolution. 6.3.4 Discuss electronic feedback signs. 6.4 Confirm the next meeting date of Thursday, August 1, 2024, at 5:00 p.m. in Room 204 of the Government Center. 7. ADJOURNMENT Councilor Van Sickle announced the meeting adjourned at 7:05 p.m. Respectfully submitted by Kara Czapinski PUBLIC WORKS COMMITTEE – 7/09/2024 Meeting (Meets monthly on 1st Thursday at 5 p.m.) Page 4 of 4 *Attended virtually CITY OF SUPERIOR MUNICIPAL SERVICE BUILDING MEYER GROUP ARCHITECTURE July 2024 AGENDA • Introduction • Space need assessment • Design concept • Mechanical assessment • Electrical assessment • Sustainability • Cost estimate INTRO This project would create a more robust, spacious, and efficient municipal services building for the city of superior. Employees and visitors would benefit from noticeable improvements. In turn, this would benefit the entire city of superior community. The project would consist of approximately 7,654 square feet of remodeled and addition-expanded areas for the existing facility. INTRO Project scope includes: • Space Optimization: Redesign the layout to accommodate all departments (Park & Rec/Forestry, Public Works, Fleet Management, Sign Shop, Maintenance & Construction, and Administration) while promoting collaboration. • Accessibility: Ensure the space complies with ADA regulations. • Mechanical system assessment and upgrade to improve efficiency, air quality, and temperature control. • Electrical system assessment and upgrade  • Existing condition SPACE NEED ASSESSMENT • Survey • Summary of recommendations EXISTING FLOOR PLAN SURVEY SURVEY SUMMARY OF ISSUES & RECOMMENDATIONS ADA Compliance The existing office mezzanine is the least ADA compliant aspect of the MSB facility. By eliminating the use of the mezzanine as office space, relocating the office space to grade, and providing a new accessible route for the public with the new public entry, the MSB facility will become substantially more ADA compliant. Accommodating Occupants To the side of 2nd floor bathroom is existing women’s locker room with limited area. Would be best to accommodate adequate space for both men and women. SUMMARY OF ISSUES & RECOMMENDATIONS Maintenance Issues Resize undersized Wash Bay and address drainage issues. Add drainage to Mechanical area. Vehicle Storage/Parking Capacity • Power for block heaters at minimum for vehicles parked outside. • Bearcat – move off site. i. Police equipment – move off site. • Consider additional cold storage or ‘car park’ areas as an economical way to store more vehicles. SUMMARY OF ISSUES & RECOMMENDATIONS Meeting areas • Meeting and kitchen areas in different spaces would be better. • Current Training Room is undersized. • Consider need for a new kitchenette. • Current Lunch Room is undersized. Structural Review Existing mezzanines need to be evaluated. Security Utilize Access Controls b. Overall, security breaches have not been an issue, though there are locations that are potentially at risk. SUMMARY OF ISSUES & RECOMMENDATIONS Cold Storage Building Consider insulating and heating the existing cold storage building for additional conditioned space. Storage The current bulk storage was deemed adequate during site walkthroughs. The existing vehicle storage is deficient. The proposed vehicle storage addition would address this deficiency. SUMMARY OF ISSUES & RECOMMENDATIONS Site • Gas pumps should be considered to be under gated • Public entry should be more defined. access. • Consider opposite side of building from fuel tanks for • Address drainage issues at doors. public entry. • Address Frost heave issues. • Access control should be considered. • Address Drainage out west and north of building. • Adding native plantings and bioswales would help with retention. DESIGN CONCEPT SITE PLAN FLOOR PLAN Expansion area Area to be remodeled ENLARGED FLOOR PLAN VEHICLE LAYOUT  • Fire Protection System MECHANICAL ASSESSMENT • Plumbing Systems • Heating, Ventilation and Air Conditioning System MECHANICAL SYSTEM IMPROVEMENTS The building was originally built in 1974. There was a Bus Service addition in 1977. Except for the Makeup Air and associated Garage Exhaust systems the systems and equipment are mostly original in need of updating. MECHANICAL SYSTEM IMPROVEMENTS Fire Protection • Replace fire protection water supply backflow preventer with a double check valve to replace the single check valve for Code compliance. As part of this work the associated domestic water service will need to be relocated. The dry pipe valve should also be replaced with a conventional isolation valve with tamper switch to eliminate any issued with the dry pipe valve. • Review Fire protection systems for the following: 1. Verify adequacy of existing hydraulic design basis and upgrade as needed. 2. Replace fire protection sprinkler heads as needed. MECHANICAL SYSTEM IMPROVEMENTS Plumbing System • Improve garage drainage systems with more trench drains and larger drain lines. • Review/assess adequacy of eyewash stations. • Update the Plumbing Fixtures. • Consider updating the Wash Bay area with new pressure washer and drainage systems. • Update/replace bulk lube tanks and waste oil bulk tank. MECHANICAL SYSTEM IMPROVEMENTS Heating, Ventilation and Air Conditioning System • Test and perform firm gas interruption to verify the adequacy of the propane/air systems. • Upgrade welding exhaust capture systems. • Replace/Upgrade office HVAC systems to provide more zones of control. • Add HVLS fans for the Shop/Mechanics’ Area.  • Electrical Service • Electrical Power Distribution • Standby Power • Miscellaneous Power Systems ELECTRICAL ASSESSMENT • Equipment Connections • Lighting • Security Systems • Fire Alarm System • Sound system ELECTRICAL SYSTEM IMPROVEMENTS The complete installation would appear to be incompliance with the requirements of the serving electrical utility. Electrical Service Equipment The electrical service equipment including the main panel, feeders, metering, etc is, most likely outdated and nearing the end of its useful life. Distribution Equipment Panelboards, transformers, and feeders are beyond their expected lifespan and have been exposed to harsh conditions. ELECTRICAL SYSTEM IMPROVEMENTS Standby Power No backup for critical equipment during outages. Miscellaneous Power Systems Limited outlets in some areas. Not enough GFCI outlets in potentially wet locations. Many outlets in poor condition. ELECTRICAL SYSTEM IMPROVEMENTS Lighting • Outdated lighting technology with insufficient light levels in key areas (vehicle maintenance, offices). • Lighting energy efficiency is not at acceptable standards due to the lack of LED sources • Fixtures not suitable for the environment (dust, moisture). • Improved light levels and quality based on recommended standards • Consider painting walls and ceilings light colors for better light reflection ELECTRICAL SYSTEM IMPROVEMENTS Emergency and Egress Lighting are in poor condition Installing new emergency lighting fixtures throughout the facility is recommended. Fire Alarm System is limited Install a building-wide system with: Sprinkler system monitoring, Smoke detection in specific areas, HVAC system shutdown, Pull stations at exits and key points, Horn/strobe alarms throughout.  • Sustainable Site SUSTAINABILITY • Energy efficiency SUSTAINABLE SITES o Heat island reduction • Use open grid pavement system • Parking spaces under cover (solar panels or roof w/ high SRI) o Native Plants o Stormwater collection & use o Retention ponds and raingardens o Light pollution reduction: direct downward lights and reduce nightlight ENERGY IMPROVEMENTS • High R-Value Walls • Solar Power Generation • Efficient Lighting • Geothermal Heat Pump • Grey Water Cisterns SOLAR POWER GENERATION COST ESTIMATE COST ESTIMATE COST ESTIMATE THANK YOU