Sweeny Beautification Committee - Special Meeting

Minutes: April 17, 2025 (Special Meeting) I. CALL TO ORDER: Sanci Kennedy called to order the special session meeting of the Sweeny Beautification Committee at 5:37pm on Thursday, April 17, 2025 II. ROLL CALL: Sanci Kennedy, Ashley Rambo, Joanna Rambo, J’Cee Coufal, Ellen Farley, Starr Fitch, Shelby Hinds, Kayla Peterson and Erica Landriault were present. III. MINUTE APPROVAL/DISAPPROVAL: No approval/disapproval of minutes due to this being a special meeting. IV. TREASURER’S REPORT: Current Balance = N/A due to this being a special meeting V. BUSINESS: DON’T MESS WITH TEXAS® TRASH OFF/P66 ARBOR DAY TREE PLANTING: • Thursday, April 24, 2025 • 8am – 11am • Backyard Park • Water and Lunch to be provided by P66. • Cold treats to be provided by Peace-Love-Retro Treats • We are also partnering with Trees for Houston and they are providing their expertise, volunteers and post care resources for trees planted during this event. • 47 trees to be planted at BYP; 10 trees at city hall; library planting will be done at a later date – Wells nursery cannot be at the event. • Sanci is awaiting shirt mockup for the event. • About 25 volunteers from P66 and 9 volunteers from public works SWEENY PRIDE DAY PAGEANT 2025: • Saturday, April 26, 2025 • 2pm Judge interviews • 5pm Pageant begins • Sweeny Elementary Cafeteria • Chair: Ellen • 2 Queen, 3 Princess, 5 Little and 8 Mini signed up. • Finishing touches needed, i.e. backdrop, etc. SWEENY PRIDE DAY 2025: • Friday May 2, 2025 – Saturday May 3, 2025 • Backyard Park 1 • PARADE o 13 signed up so far o Need rod for parade banner o Trophies ordered o Grand Marshals:  Family of Paula Besch have been confirmed as our grand marshals  Wayman is allowing us to use his trailer as GM float • BEAUTIFUL BABY o Trophies ordered o Need chairs, tables and 1 more judge o 3 signed up • SPONSORS o Bronze sponsors  Taco Loco  A/D Customz – sponsoring the car show  Old Ocean Masonic Lodge  PMMI o Silver sponsors - $500  NONE o Gold sponsors - $1000  Phillips 66 – sponsoring $1000+ paid to petting zoo  CPChem – awaiting check in mail  Rotary Club of Sweeny – sponsoring street dance cost of $2000 • STREET DANCE o Sweeny Rotary has generously agreed to sponsor the street dance again o Cole Degges is booked for Friday night May 2nd 7:30 – 9:30pm • CAKE AUCTION o Judges needed o Volunteers needed • VENDORS o 22 vendors paid; 9 unpaid o Rolling Randy’s and Peace-Love-Retro Treats will be our Friday night vendors. o Spots will be mapped after tree planting at the park is complete o Motion made by Joanna and seconded by Erica to waive the vendor fee for the library.  All in favor. Motion carried. • COOKOFF o 19 spots filled; 10 spots available o Need judges; Joanna will create a link to sign up • ENTERTAINMENT o DJ Herman – front pavilion ($300) o Irwin’s – back pavilion 2  o Entertainment lineup is set as follows:  BACK PAVILION – METAL o 11:00am – 11:30am Opening Ceremonies o 11:30am – 12:45pm Men’s Cake Auction o 12:45pm – 1:00pm SHS Bulldog Belles o 1:00pm – 1:15pm SJH Friskies o 1:15pm – 1:45pm Appointed by Grace o 1:45pm – 2:15pm SHS Robotics o 2:15pm ¬– 2:30pm Appointed by Grace DJ o 2:30pm – 3:30pm Beautiful Baby  FRONT PAVILION o 10:00am – 10:30am DJ Herman o 10:30am – 11:30am Appointed by Grace o 11:30am – 11:45am SJH Cheerleaders o 11:45am – 12:00pm SHS Cheerleaders o 12:00pm – 12:30pm Dancing Divas o 12:30pm – 1:30pm Bingo (Brazoria Knights of Columbus) o 1:30pm – 2:30pm DJ Herman o 2:30pm – 3:00pm Folklorico Dancers o 3:00pm – 5:00pm DJ Herman o Coverage for front pavilion has been purchased • 5K GLOW RUN o 2 sign ups o Route TBA • CHILDREN’S ENTERTAINMENT o Petting zoo; sponsored by P66; paid directly to vendor o Location of everything will be mapped after tree planting at the park is complete o Bulldog Party Rentals $433 – paid in full  Baseball challenge game  Basketball sports challenge  Football sports challenge o Bulldog Party Rentals $1710.35  Bouncehouse combo  Cali Palms Dual Lane combo  3 in 1 soccer darts, baseball, tic-tac-toe  Backyard connect 4  48ft. obstacle course • CORNHOLE & WASHERS o Melanie and Ellen will chair washers. o Cornhole tournament is canceled until further notice. • BEAUTIFICATION BOOTH o 2025 Pride Day Queen will be working the booth Friday night. o Drinks, koozies and popcorn will be sold for $1 each. o Confetti eggs will be sold at 25 cents each or 4/$1. 3  • PORTABLE TOILETS o Joanna has ordered 5 regular, 3 handicap, and 5 hand wash stations and is awaiting quote still. o We have also requested for them to be serviced Saturday morning. • DUMPSTER o City of Sweeny will have the dumpster provided by Waste Connections along with 50-75 cardboard trash boxes and bags. • LIGHT PLANTS o 4 light towers to be provided by Dusty Hopkins/Trilogy • SECURITY o Ashley has confirmed security through SPD at $45/hour/officer. Still awaiting final quote. RECYCLED ART CONEST: • Trophies have been ordered. • Deliverance Painting will be sponsoring $200 top prize. • Simple Simons will be sponsoring pizza party for winning classrooms. Meeting adjourned at 6:31pm. NEXT MEETING: May 1, 2025 Respectfully Submitted, Joanna Rambo, Secretary 4