Sweeny Beautification Committee - Special Meeting

Minutes: May 15, 2025 (Special Meeting) I. CALL TO ORDER: Sanci Kennedy called to order the special session meeting of the Sweeny Beautification Committee at 5:32pm on Thursday, MAY 15, 2025 II. ROLL CALL: Sanci Kennedy, Ashley Rambo, Joanna Rambo, J’Cee Coufal, Ellen Farley, Starr Fitch, Kayla Peterson, Melanie Mullins and Erica Landriault were present. III. MINUTE APPROVAL/DISAPPROVAL: No approval/disapproval of minutes due to this being a special meeting. IV. TREASURER’S REPORT: Current Balance = N/A due to this being a special meeting V. BUSINESS: SWEENY PRIDE DAY 2025 – WRAP UP: • PAGEANT o Errors found in reporting; Ellen will give corrected final report at next meeting • PARADE o $51.19 spent on Grand Marshall decorations o TBD on trophies; awaiting itemized list from Sweeny Graphics • BEAUTIFUL BABY o Income = $200 o Expenses = $154.17 o Profit = $45.83 • PUBLICITY o Total expenses TBD; awaiting itemized list from Sweeny Graphics o Facebook Ad Expenses = $87.95 o Pamphlet expenses = TBD • SPONSORSHIPS o Income = $2100 o Non-tier sponsors  Home Living LLC - $200 o Bronze sponsors - $300  Taco Loco  Old Ocean Masonic Lodge  PMMI  A/D Customz - $300 sponsoring of car show o Silver sponsors - $500  NONE o Gold sponsors - $1000+  Phillips 66 – sponsoring $1550; P66 paid directly to petting zoo  CPChem  Rotary Club of Sweeny – sponsoring street dance cost of $2000; Rotary paid directly to performer 1  • CAKE AUCTION o 8 cakes total o Income = $580 o Expense = TBD on trophies; awaiting itemized list from Sweeny Graphics • CAR SHOW o 21 entries o Income = $822 o Expenses = $75.94 o Profit = $746.06 • VENDORS o 32 non-electric; 22 electric w/$20 donation o $900 Cash, $400 in checks o Income = $1320 o Profit = $1320 • BBQ COOKOFF o Income = $4240 o Expenses = $641.06 o Donations = $20 o Profit = $3618.94 • ENTERTAINMENT o Expenses = $650 • CHILDREN’S ENTERTAINMENT o Expenses = $2143.35 o Petting zoo; sponsored by P66; paid directly to vendor ($1550) • WASHERS TOURNAMENT o 5 teams o Income = $100 o Expenses = TBD on trophies; awaiting itemized list from Sweeny Graphics • BEAUTIFICATION BOOTH o Income = $165 o Expenses = $38.98 o Profit = $126.02 • PORTABLE TOILETS o 5 standard; 5 ADA; 5 wash stations o Expenses = $1894.38 • SECURITY o Expenses = $1080 Meeting adjourned at 6:25pm. NEXT MEETING: June 5, 2025 Respectfully Submitted, Joanna Rambo, Secretary 2