Tallmadge City Council Regular Business Meeting (2013-2019)

REGULAR COUNCIL in Council Chambers @ 7:00 p.m. March 14, 13 1. CALL TO ORDER: President of Council Poinar called the Regular Council meeting of Thursday, March 14, 2013 to order at 7:00 p.m. 2. PRAYER: Rev. John Schluep, First Congregational Church, Tallmadge. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: Mr. Donovan, Mrs. Kilway, Mr. Maguire, Mrs. Poinar, Mrs. Ray, Mr. Sarver, Mr. Stalnaker – present. Also present were Dir. of Finance Shanafelt, Dir. of Pub. Service Esler, Dir. of Law Raber, Economic Developer Loughry and Clerk of Council Burton. Mayor Kline was out of town. 4. MINUTES: 2-28-13 Regular Council Meeting Minutes. Mr. Sarver moved to accept the 2-28-13 Regular Council meeting minutes. Seconded Mr. Donovan. Voice vote 7-0. The Regular Council meeting minutes of 2-28-13 were adopted by a vote of 7-0. FINANCIAL REPORTS:  Appropriation Report, Fund Report, Revenue Report, and Encumber Report for the period ending 2-28-13 to Council on 3-1-13.  Tallmadge Recreation Center Profit and Loss Report for the period ending 2- 28-13 to Council on 3-12-13.  Income Tax Comparisons for the period ending 2-28-13 to Council on 3-12-13.  February Financial Reports to Council on 3-12-13.  Revenue Comparisons for the period ending 2-28-13 to Council on 3-12-13. Mr. Maguire moved to accept the Financial Reports submitted by Dir. of Finance Shanafelt. Seconded Mrs. Kilway. Voice vote 7-0. The Financial Reports submitted by Dir. of Finance Shanafelt were accepted by a vote of 7-0. 5. PUBLIC HEARINGS: None. 6. COMMUNITY INPUT: Pres. of Council: This is our regular business meeting where we take care of the business of Council which is dealing with our legislation. Very shortly, when we get to Item 10, we will begin reading our legislation into the record and then either voting on it, amending it, holding it over, etc. We do allow a certain amount of time during this regular business meeting for community input and now is that time. Is there anyone . . . to talk to us, you have to come up to the podium, so is there anyone at this time who would like to address Council? No one responded. 6.A. ANNOUNCEMENTS: Pres. of Council: Just a reminder that after our meeting tonight we start our Spring Break and we don’t meet again until April. 7. REPORTS OF SPECIAL COMMITTEES: None. 8. AGENDA ADDITIONS: None. 9. REPORTS OF ADMINISTRATIVE OFFICERS: MAYOR, DIR. OF PUBLIC SERVICE, DIRECTOR OF FINANCE, AND DIRECTOR OF LAW. Pres. of Council: The Mayor is out of town tonight and so we will go right to the Director of Public Service; Mr. Bryan Esler. st Dir. of Pub. Service: We had asked for 1 Reading adoption of the Ord. 53-2013 amending the grid for the Rec Center, but because you just received that; I am not going to st st ask for 1 Reading adoption. It just wouldn’t be fair to you. So, we will just ask for 1 Reading on that. Ord. 40-2013, which is authorizing the lease with Little League; I am going to just ask that rd you keep that at 3 Reading. We do not have the contract finished as yet. We received a bid for vacant property at 494 Sunset View. The lone bidder was Homes by Mosholder; he bid $17,500. We also received a single bid for the valve exercising machine that was Benign Enterprises and that was $58,953.75. We are also having to develop a program at the Rec Center; there is a new law that is th going to go into effect April 26 where coaches or anybody that is instructing these activities where there is a possibility of a concussion; they have to actually take an on-line course and get certified to recognize that and so any of these groups that come in and actually set up the programs; they are going to have to provide us proof that their coach has that and then also all of our people that are involved will have to have those. Dir. of Finance: We have completed the month of February, 2013. The General Fund is on target with the estimated revenues. Income Tax is ahead of last year by about 5%. The Recreation Center ended the month with $133,291 net operating profit. Once again, Silver Sneakers were the all-stars at $41,000, which is almost five times what it was last year at this time. We received a little over $90,000 in Local Government Funds and the departments are running close to budget. The Fire Fund currently has an unencumbered balance of $209,620. Expenditures are on target for the second month of the year. The Street Fund has an unencumbered balance of $450,871 and once again expenditures are in line with budget. The Sewer Operating Fund has an unencumbered balance of $1,128,540 and we are continuing to monitor the effect of the increase as it relates to the unencumbered balance.  REGULAR COUNCIL in Council Chambers @ 7:00 p.m. March 14, 13 The Water Department budget revenues and expenses appear to be in line. The Storm Water revenue is slightly ahead of projection with expenses within budget. That concludes my report unless there are questions. I would like to speak just briefly to Res. 7-2013, that has to do with our depository institutions. We are adding . . . we would like to add one institution; Lorain National Bank. Obviously Lorain National Bank is out of Lorain, Ohio, but they have a branch; a very active branch in Hudson, Ohio, which is . . . they will be the people with whom we will do business. They are involved in the CDAR’s Program and I was interested if perhaps we might be able st to entertain a 1 Reading adoption on that one. Mrs. Ray: Lorain National merged with Morgan Bank; is that correct? Dir. of Finance: That I don’t know. Mr. Stalnaker: (Inaudible) Dir. of Law: I have no report this evening. Economic Developer: Brief report. I spoke with Joel Testa late last week and he told me that they have the ability to get on-line and look at all of their competitive applications and with the assumptions that they made; he said that if those assumptions are correct, they were very optimistic about the likelihood of them being awarded the project and that th probably contributed somewhat to the sign going up. We won’t know for sure until June 12 , but it was a good conversation. Any questions on anything else? Mr. Maguire: Erie Station; anything going on there? Economic Developer: Nothing official, but I have been told that there should be a new st restaurant up and operating around May 1 . But we have not . . . no one has come into our office to meet with us or meet downstairs. Mr. Sarver: Plaza Maya? Economic Developer: Plaza Maya; there was an interested party that did come in about two or three weeks ago now I guess, but he is still doing due diligence. Pres. of Council: United Dental Lab; are they up and running? Economic Developer: United Dental Lab is in. They are just in. It’s like when you move into a new house. They brought with them 38 jobs so that is very good for us. So anyway, he asked for some time before we sit down and chat and the Chamber knocks on his door and everyone else knocks on his door! But, they are in; in and operating out of the City. rd 10. Ordinance 40-2013 At 3 Reading. COMMUNITY ISSUES/SAFETY Authorizing the Mayor to enter into a contract with the Tallmadge Little League, Inc. for lease of Mack Burleson Field and providing for immediate enactment. rd Pres. of Council: Ord. 40-2013 is at 3 Reading and will remain before the Community Issues/Safety Committee. nd 11. Ordinance 48-2013 At 2 Reading. FINANCE Amending and restating Ordinance 121- 1984 and Ordinance 71-2004 authorizing a pension pick-up for all employees of the Police Department who contribute to the Ohio Police and Fire Pension Fund and providing for immediate enactment. nd Pres. of Council: Ord. 48-2013 is at 2 Reading and will remain before the Finance Committee. nd 12. Ordinance 49-2013 At 2 Reading. FINANCE Amending and restating ordinance 121- 1984 and Ordinance 72-2004 authorizing a pension pick-up for all employees of the Fire Department who contribute to the Ohio Police and Fire Pension Fund and providing for immediate enactment. nd Pres. of Council: Ord. 49-2013 is at 2 Reading and will remain before the Finance Committee. st 13. Ordinance 50-2013 At 1 Reading. PERSONNEL Extending the training period for Adminis- trative Assistant/Public Service position to 20 days and providing for immediate enact- ment. st Pres. of Council: Ord. 50-2013 is at 1 Reading and is assigned to the Personnel Committee. 2  REGULAR COUNCIL in Council Chambers @ 7:00 p.m. March 14, 13 st 14. Ordinance 51-2013 At 1 Reading. PERSONNEL Extending the training period for Adminis- trative Assistant/Planning & Zoning position to 20 days and providing for immediate enactment. st Pres. of Council: Ord. 51-2013 is at 1 Reading and is assigned to the Personnel Committee. st 15. Ordinance 52-2013 At 1 Reading. PERSONNEL Extending the training period for Secretary/ Law to 20 days and providing for immediate enactment. st Pres. of Council: Ord. 52-2013 is at 1 Reading and is assigned to the Personnel Committee. st 16. Ordinance 53-2013 At 1 Reading. FINANCE Amending and supplementing Ordinance 107-2012 to amend rates, charges, and fees for all recreational facilities and pro- viding for immediate enactment. st Pres. of Council: Ord. 53-2013 is at 1 Reading and is assigned to the Finance Committee. st 17. Resolution 7-2013 At 1 Reading. FINANCE Designating institutions eligible for the deposit of public funds of the City and designating institutions eligible to invest interim funds and providing for immediate enactment. Mrs. Ray moved for the adoption of Res. 7-2013. Seconded Mr. Maguire. Roll Call: Mrs. Kilway, Mr. Maguire, Mrs. Poinar, Mrs. Ray, Mr. Sarver, Mr. Stalnaker, Mr. Donovan – unanimous. Res. 7- 2013 is adopted by a vote of 7-0. st 18. Resolution 8-2013 At 1 Reading. Extending the sympathy of the Council and the Administration to Terry Livergood and members of her family in the death of Richard P. “Dick” Volle and providing for immediate enactment. Mrs. Ray: I had the great pleasure of knowing Mr. Volle and Terry was actually the Maid of Honor at my wedding 28 years ago. Mr. Volle liked little children and small animals and beautiful flowers and the sound of music and the world is greatly diminished by his passing and so I would respectfully st move for the adoption of Res. 8-2013 at 1 Reading. Seconded Mr. Sarver. Voice vote 7-0. Res. 8- 2013 is adopted by a vote of 7-0. 19. ADDITIONAL ITEMS: None. 20. ADJOURNMENT: Mr. Donovan moved to adjourn. Seconded Mrs. Kilway. Voice vote 7-0. The Regular Council meeting of 3-22-13 adjourned at 7:17 p.m. sb Approved: _____________________________________ __________________________________ Susan E. Burton Linda S. Poinar Clerk of Council President of Council 3