Tallmadge City Council Regular Business Meeting (2013-2019)

REGULAR MEETING in Council Chambers @ 7:00 p.m. March 13, 14 1. CALL TO ORDER: President of Council Donovan called the Regular Council meeting of Thursday, March 10, 2014 to order at 7:00 p.m. 2. PRAYER: Rev. John Schluep, First Congregational Church, Tallmadge. PLEDGE OF ALLEGIANCE. 3. ROLL CALL: Mr. Donovan, Mrs. Kilway, Mrs. Ray, Mr. Rensel, Mr. Sisak, Mr. Stalnaker, Ms. Tricaso – present. Also present were Mayor Kline, Dir. of Finance Shanafelt, Dir. of Law Raber, Economic Developer Loughry and Clerk of Council Burton. 4. MINUTES: 2-27-14 Regular Council meeting minutes. Mrs. Kilway moved to adopt the 2-27-14 Regular Council meeting minutes. Seconded Mrs. Ray. Voice vote 7-0. The 2-27-14 Regular Council meeting minutes were adopted by a vote of 7-0. FINANCIAL REPORTS:  SMR Transfer in the amount of $300,000 to Council on 2-28-14.  Appropriation Report, Fund Report, Revenue Report, and Encumber Report for the period ending 2-28-14 to Council on 3-3-14.  Tallmadge Recreation Center Profit and Loss Report for the period ending 2-28-14 to Council on 3-10-14.  Income Tax Comparisons for the period ending 2-28-14 to Council on 3-10-14.  February Financial Reports to Council on 3-10-14.  Revenue Comparisons for the period ending 2-28-14 to Council on 3-10-14. Mrs. Ray moved for the acceptance of the Financial Reports submitted by Dir. of Finance Shanafelt. Seconded Mrs. Kilway. Voice vote 7-0. The Financial Reports submitted by Dir. of Finance Shanafelt were accepted by a vote of 7-0. 5. PUBLIC HEARINGS: None. 6. COMMUNITY INPUT: Pres. of Council: Council meets on the second and fourth Monday and Thursday of the month. Monday is our Committee meeting and we allow quite a bit of time for community input. Thursday meetings are business meetings where we actually vote on the legislation that was discussed on Monday and we do have a little bit of time for community input, so at this time if anybody would like to address Council? No one responded. 6.A. ANNOUNCEMENTS: None. 7. REPORTS OF SPECIAL COMMITTEES: None. 8. AGENDA ADDITIONS: There is one addition. Ord. 41-2014 will become Item 14.A. 9. REPORTS OF ADMINISTRATIVE OFFICERS: MAYOR, DIR. OF PUBLIC SERVICE, DIRECTOR OF FINANCE, DIRECTOR OF LAW AND ECONOMIC DEVELOPER. Mayor: I will be very brief. I would like your consideration on Item 14.A. which is Ord. 41- 2014. I will speak on it when it comes up on the agenda. I would like to wish Council a safe spring break and if there is anything that I can do for you while you are gone; please let me know. End of report. Dir. of Pub. Service: We will be advertising for the purchase and installation of the nd columbarium for the old cemetery on March 22 . rd We will have a proposal for the electronics for the radio read water meters on the 23 of March and then we will be bidding out the installation of those. Tuesday we are doing a walk-through on Thomas Road with the GPD Group Engineering firm to look at the storm water issues up there and see if they can come up with some kind of plan to alleviate the flooding. The first floor on the City Hall; the renovations should be complete on Monday. So we are glad to have that all done. We are going to be implementing some new security measures at the child care area of the Rec Center. Parents will be swiping in when they drop off a child and swiping in when they pick up the child to verify that they are in fact the person that is supposed to be picking that child up. th The Easter Egg Hunt is on the 12 at 10:30 a.m. If anybody does want to help stuff eggs, th that is on April 10 from 10:00 a.m. to 2:00 p.m. on Court 4 at the Rec Center. I have talked to Summit County Water Conservation District and as far as Ord. 38-2014; nd they would like to see that adopted at 2 Reading so they can apply for a grant. End of report. Ass’t. Dir. of Finance: No report. Dir. of Law: No report. Economic Developer: I have a report. On Tuesday evening, the Board of Zoning Appeals approved the variance for 145 West Avenue and that is where the new urgent care building is going to be built. The applicant hopes to have his building permit before the end of the month. We are finalizing a few details on our abutting lot at 125 West Avenue and should place that within Tallmadge Grow very shortly. An update on Rubbermaid; at the end of 2013 they reported 198 jobs and a payroll of over $8.6 million. We are working on three potential projects in Portage County/Tallmadge; two additional projects in the JEDD and White House Chicken is due to reopen with a new owner st hopefully by May 1 . End of report. Pres. of Council: The same location?  REGULAR MEETING in Council Chambers @ 7:00 p.m. March 13, 14 Economic Developer: Yes; the same location. rd 10. Ordinance 31-2014 At 3 Reading. PLANNING & ZONING Amending Ordinance 103-2012 approving P&Z RECOM. APPROVAL 3-0-1 and granting a conditional zoning certificate for special nonresidential development to applicant Mota Design Group, Inc. on behalf of owner Circle North LLC at 76 North Avenue. Mr. Sisak moved for the amendment to Ord. 31-2014. Seconded Mrs. Kilway. Roll Call: Mrs. Kilway, Mrs. Ray, Mr. Rensel, Mr. Sisak, Mr. Stalnaker, Ms. Tricaso, Mr. Donovan – unanimous. Ord. 31-2014 is amended by a vote of 7-0 and will remain before the Planning & Zoning nd Committee at 2 Reading. rd 11. Ordinance 32-2014 At 3 Reading. PLANNING & ZONING Amending the zoning map by rezoning the P.H. ON 4-10-14 @ 7:03 P.M. property of applicant Edward A. Siciliano- P&Z RECOM. APPROVAL 4-0 Circle Mold and Machine Incorporated on behalf of owners Edward A. Siciliano and Agnes F. Sciliano from Commercial-4 to Industrial-1 consisting of approximately 0.320 acres located at 95 South Thomas Road. Mr. Sisak moved for the amendment to Ord. 32-2014. Seconded Mrs. Ray. Mrs. Kilway: At this time Mr. President, I would like to abstain from any comments on this ordinance because it is my family’s business and my employer. Roll Call: Mrs. Ray – yes, Mr. Rensel – yes, Mr. Sisak – yes, Mr. Stalnaker – yes, Ms. Tricaso – yes, Mr. Donovan – yes – unanimous. Ord. 32-2014 is amended by a vote of 6-0. Mr. Rensel: Point of order. Madame Law Director; when the roll call is called shouldn’t she be called in order and say that I abstain even though she announces prior to that that she abstains? Dir. of Law: Yes. She abstains on the record. I’m sorry; I wasn’t . . . I was distracted during the actual roll call, but yes you can just call her and she would just abstain. Clerk of Council: Carol Kilway – abstain. Ord. 32-2014 is amended by a vote of 6-0-1. nd 12. Ordinance 38-2014 At 2 Reading. PUBLIC SERVICE Authorizing the Mayor to enter into a memorandum of agreement with Summit Soil and Water Conservation District (SWCD) and providing for immediate enactment. Mr. Stalnaker moved for the adoption of Ord. 38-2014. Seconded Mr. Sisak. Roll Call: Mr. Rensel, Mr. Sisak, Mr. Stalnaker, Ms. Tricaso, Mr. Donovan, Mrs. Kilway, Mrs. Ray – unanimous. Ord. 38- 2014 is adopted by a vote of 7-0. st 13. Ordinance 39-2014 At 1 Reading. PLANNING & ZONING Granting a conditional zoning certificate for special nonresidential development to applicant John Elsey, GBC Design Inc., on behalf of Owner Wesley Fair, Shelter Care Inc. to operate a residential teen pregnancy shelter at 262 South Avenue. st Pres. of Council: Ord. 39-2014 is at 1 Reading and is assigned to the Planning & Zoning Committee. st 14. Ordinance 40-2014 At 1 Reading. PUBLIC SERVICE Authorizing the Mayor to enter into a memorandum of understanding with Summit County combined General Health District (SCHD) and providing for imme- diate enactment. st Pres. of Council: Ord. 40-2014 is at 1 Reading and is assigned to the Public Service Committee. 2  REGULAR MEETING in Council Chambers @ 7:00 p.m. March 13, 14 st 14.A. Ordinance 41-2014 At 1 Reading. FINANCE Appropriating additional amounts for the purchase of an in-car camera system and a Police vehicle and providing for imme- diate enactment. st Mr. Rensel moved for the adoption of Ord. 41-2014 at 1 Reading. Seconded Mrs. Kilway. Mayor: I would like to thank Council for their consideration on this and I thank the Law Department for writing that ordinance today. We found out today that if the lease was not signed by the end of the month; it would void the $8,000 reimbursement or the trade-in . . . that would change and also a couple of other things on that would change; the 3-year warranty would not be at no cost; there would be an added cost. The Law Director was kind enough to write it for us for Council’s consideration. I threw the vehicle in because it is going to go into Police Capital and so we just did it all in one ordinance tonight. So, thank you for your consideration. Mrs. Ray: So, the 2014 Budget appropriated funds. Did we appropriate for each year of the lease or just year one? Mayor: We only did year one. Mrs. Ray: OK, so then isn’t there an amount that needs to be appropriated? Mayor: Year one was already in the budget of $17,343. The total package for the in-car unit was $47,500 and so that was just the difference to pay. Mrs. Ray: OK, but doesn’t that need to be appropriated and shouldn’t that be stated in the ordinance that we are appropriating an additional two years? Ass’t. Dir. of Finance: Actually we are actually going to purchase it. We are not going to lease it anymore. There is an additional appropriation in there for the difference between the $47,000 and what you appropriated. Mayor: We are buying it outright. Ass’t. Dir. of Finance: We are not going to do the lease anymore. We are just going to outright purchase for that much. Mrs. Ray: Alright, so in Section 1 and Section 2. OK, I see it; I apologize I didn’t see that. Mr. Sisak: I do have a question. What kind of vehicle is going to be purchased? Mayor: Ford Fusion. Mr. Sisak: Is that $24,000 . . . Mayor: That $24,000 also includes . . . the vehicle; the raw vehicle is $16,300 and there are some added costs for . . . the cruiser that we purchased we were slighted a little bit in the Capital Project for buying the cage and part of the harness for one of the cruisers plus the radio to go into the Ford Fusion, and so the total ended up being that. Mr. Sisak: So, really it is not going to be like an enforcer or an interceptor-type vehicle? Mayor: No, this is a Detective’s vehicle. Mr. Sisak: There is going to be a cage in there you said? Mayor: In one of the Detective’s vehicles . . . Mr. Sisak: You are just not sure which one? Mayor: It’s not that one. It won’t be that one. Mr. Sisak: OK. Mayor: That is for the purpose of going out and picking up a prisoner or transporting one to the court. Mr. Sisak: Does it have to go to bid or is it something local we can do? Mayor: It’s local; Park Ford. Roll Call: Mr. Sisak, Mr. Stalnaker, Ms. Tricaso, Mr. Donovan, Mrs. Kilway, Mrs. Ray, Mr. Rensel – unanimous. Ord. 41-2014 is adopted by a vote of 7-0. st 15. Resolution 9-2014 At 1 Reading. Extending the sympathy of the Council and the Administration to Norma J. Hill and members of her family in the death of James D. Hill and providing for immediate enactment. Mr. Stalnaker moved for the adoption of Res. 9-2014. Seconded Mr. Donovan. Voice vote 7-0. Res. 9-2014 is adopted by a vote of 7-0. 16. ADDITIONAL ITEMS: Council is on spring break and will not return until the Committee th meeting on April 7 . Mayor: Although Bobbi Hindel, is not part of the City Government where we would not do a resolution of support to the family, but Bobbi Hindel and the Hindel family; our hearts go out to them. Bobbi worked in the Tallmadge School District for 20 years and she was a true person of the City of Tallmadge. Born and raised here in Tallmadge. She lost her battle to cancer this past week and her funeral was this week. I just wanted to be on the record to the Hindel family and also to the Lock family, which is Gene Lock who I know very well and his wife and so our hearts and prayers go out to their families. I know a lot of you were at the funeral or the calling hours anyways. It was the largest calling hours I think I have ever seen at Donovan Funeral Home. Estimated people were . . . 3  REGULAR MEETING in Council Chambers @ 7:00 p.m. March 13, 14 Pres. of Council: Over 1,000; I don’t know. Mayor: She was a good person. Mr. Stalnaker: There was standing room only at the church. 17. ADJOURNMENT: Mr. Sisak moved for adjournment. Seconded Mr. Rensel. The Regular Council meeting of 3-10-14 adjourned at 7:20 p.m. sb Approved: _____________________________________ __________________________________ Susan E. Burton James M. Donovan Clerk of Council President of Council 4