City Council

Taylorsville CityCouncilMinutes September17 2008 Page1 CityofTaylorsville CITYCOUNCILMEETING Minutes Wednesday September17 2008 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 BRIEFINGSESSION Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin CherylPeacockCottle CityRecorder CouncilMember MorrisPratt JessicaSpringer CouncilCoordinator CouncilMemberJerryRechtenbach MichaelMeldrum CityPlanner JohnTaylor CityEngineer Others LyndaSperry BRIEFINGSESSION 1 ReviewAdministrative Report ChairmanLesMatsumura conductedtheBriefingSession whichconvenedat601pm City RecorderCherylPeacockCottleconductedaRollCall whereinall CouncilMemberswere present TheAdministrativeReportfortheCommunityDevelopmentDepartmentwas then reviewed 2 ReviewAgenda TheagendafortheCityCouncilMeetingwasreviewedand discussed MayorWallthanked RogerLivingstonforprovidingdinner forthosepresent Taylorsville CityCouncilMinutes September17 2008 Page2 3 TheBriefingSession wasadjournedat6 06 pm REGULARMEETING Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin MichaelMeldrum CityPlanner CouncilMemberMorrisPratt Delwin Craig ChiefofPolice CouncilMemberJerryRechtenbach CherylPeacockCottle CityRecorder JessicaSpringer CouncilCoordinator JohnTaylor CityEngineer Citizens LyndaSperry DavidTeigland RailiJacquet Jay Ziolkowski DonnaBies Sandra Darren KarenCruz ArmandoLucero NelsonCruz LindaWhite VickieBravo RuthTaney NyuolNyuol IsaiahNyuol MackNyuol BrianPitts 1 WELCOME INTRODUCTIONANDPRELIMINARYMATTERS 1830 59ChairmanLesMatsumura calledthemeetingtoorderat6 30pm andwelcomedthose inattendance City RecorderCherylPeacockCottleconductedaRollCall whereinallCouncil Memberswerepresent 11 PledgeofAllegiance Opening Ceremonies CouncilmanPratt 1831 21CouncilMemberMorrisPrattdirectedthePledgeofAllegiance 12 Reverence CouncilmanPratt OpeningCeremonies ForOctober1 2008 tobearrangedbyYouthCouncil 1831 56CouncilMemberMorrisPrattofferedtheReverence Heaskedthose presenttoobserve onemomentofsilenceinhonorofrecenthurricanevictims Taylorsville CityCouncilMinutes September17 2008 Page3 13 CitizenComments 1833 48ChairmanLesMatsumura reviewedtheCitizenCommentProcedures fortheaudience Hethencalledforanycitizencomments 1834 35LyndaSperrydescribedherconcernsregardinggarbage noxiousweeds andinvasive treesthatexist alongaditchnearherhomeatapproximately4700Southand500 1000West Shecitedsafetyissueswiththeditch andproblemswithrodentsand mosquitoes Ms Sperry confirmedthattheditch isnotveryaccessibleandisin anarrowandsteeparea 1838 30MayorWallstatedthatAdministrationwillcontactBobWorkman theDitchMaster regardingmaintenanceoftheditch HestatedthattheCitywillfollowup withMs Sperryon whatmight bedonetosolvetheproblems 1839 57 MsSperrycitedacommitmentfromherHomeownersAssociationtodonate 1 000 towardcleanupeffortsalongtheditch 1840 55 LindaWhite representing tenants intheSettlersPointApartments citedresidents concernsoverthepropertyowner sintentionstoremoveprivatepatiofencesatthecomplex Shesaidthattheguaranteeofprivacy fencingiscontainedinalegalleasewithtenants 1842 58VickieBravo statedsimilarconcernsregardingthepotentialremovalofprivacyfences onpatiosatSettlersPoint Shereportedthat Managementhasnotbeenwillingtolistento residents concerns 1845 03MsWhitedisplayedpicturesofthecomplex andexisting fencing 1847 25RuthTaneycitedconcernswith increasingcrimeratesiffencingisremoved 1848 28CouncilMemberRechtenbachaskedforclarification ontheissueandMs Taneystated thatthenewownersareremovingall privatepatiofencesthroughoutthecomplex 1849 55Ms Whiteexplainedthat130Taylorsville residentsare beingeffectedbyremovalof thefences Sheprovidedcopiesofapetitionthathasbeensignedbytenants 1850 52ChairmanMatsumurastatedthattheCityisnotabletointervenewithaprivateentity onprivateproperty Hesuggestedthatresidentsseek opinionfromanattorneyregardingtheir legalrights 1851 34MayorWallstatedthatCityPlannerMichaelMeldrumhasinvestigatedthesituation andhasfoundnoviolationsofCitycode existingontheproperty Taylorsville CityCouncilMinutes September17 2008 Page4 1851 56CityPlannerMichaelMeldrumstatedthatthefencingdoes meetcitycodeand confirmedthatthereisfencingalongtheneighboringcanal 1853 26Therewerenoadditionalcitizencomments andChairmanMatsumuraclosedthe citizencommentperiod 14 Mayor sReport 1854 26MayorRussWallreportedon12bids thattheCityrecentlyreceivedfortheVistaPark BaseballFieldproject Henoted thatallbutonebidreceivedwas overwhatiscurrently budgetedfor thebaseball park HestatedthatAdministrationwillkeeptheCouncilinformed onceabidisaccepted 1855 44CityAdministratorJohnInchMorgancommentedonthelowestbidreceivedfrom S LLandscapeandnotedthatitis 200000belowthenextlowestbid Mr Morganstated that referencesforS LLandscapewillbecheckedandiffavorable theywillbeawardedthe contractat 37million Hereportedthatthetotalallocationfortheprojectwas 38millionand projectalternativeswillnotbean optionatthistime Mr Morgan describedspecificsofthe alternativesforthebaseballpark 185952Mr Morganconfirmedthatifthecontractisfinalizedsoon workonthebaseballfield projectcould beginthisfall 2 APPOINTMENTS 21 AppointDavidTeigland ChairoftheOrdinanceReviewCommittee ChairmanMatsumura 1853 46CouncilChairmanMatsumura recognizedDavidTeiglandandnominatedhimtoserve ontheOrdinanceReviewCommittee CouncilMemberLynnHandy MOVED toappointDavidTeiglandasChairoftheOrdinance ReviewCommittee CouncilMemberRechtenbach SECONDED themotion Chairman Matsumura calledfordiscussiononthemotion Therebeingnone hecalledforavote The votewasasfollows Pratt yes Handy yes Matsumura yes Rechtenbach yes andCatlin yes AllCityCouncilmembersvotedinfavorandthemotionpassedunanimously 3 REPORTS Therewerenoreports Taylorsville CityCouncilMinutes September17 2008 Page5 4 CONSENTAGENDA 41 Minutes RCCM09 03 08 1901 39CouncilMemberJerryRechtenbach MOVED toadopttheConsentAgenda Council MemberBud Catlin SECONDED themotion ChairmanMatsumura calledfordiscussionon themotion Therebeingnone hecalledforarollcallvoteThevotewasas follows Pratt yes Handy yes Matsumura yes Rechtenbach yes andCatlin yes AllCityCouncilmembers votedinfavorandthemotionpassedunanimously 5 PLANNINGMATTERS 51 ResolutionNo 08 35DeclaringIntenttoAdjust theCommonBoundaryof theCityofTaylorsville andMurray CityatApproximately6000Southand 1250West MichaelMeldrum 1902 36CityPlannerMichaelMeldrumillustratedtheproposedboundaryadjustmentson aerial photosandreviewedtheboundaryadjustmentprocess HestatedthatiftheCityadopts a resolutionindicatingintent toadjustthecommonboundary thenapublichearingmustbe scheduledno lessthan60 daysafter suchadoption HecitedthedateofNovember19 2008 as thefirstCityCouncilMeeting whenapublichearingmightbescheduled Hestatedthatafterthe publichearing theCitymayadoptanordinance adjustingthecommonboundary 1905 24 Mr MeldrumaddressedquestionsoftheCouncilregardingthehistoryofprevious boundaryadjustments 1905 56CouncilMemberCatlinexpressedconcernsaboutSewerandWaterDistricts lackof willingnesstoprovideservice Hesuggestedseekinglegislative helptoremedythesituation 1906 58CouncilMemberPrattnotedthatthisparticularboundaryadjustmentwasfirst addressedbytheCouncilapproximatelyayearago 1907 53CouncilMemberRechtenbachstatedsimilar issueswith MurrayCityandTaylorsville Bennion He agreedthathelp shouldbe soughtfrom legislators 1908 38MayorWallindicatedthatitwaspreviouslyagreedtoproceed withadjustments forthis particularpropertyparcelandthenseeka betterpolicyinthefuturethrough workwiththe legislature 1909 16BrianPitts ofBoulderDevelopmentCompany presentedtheperspectiveofthe propertyowner andstatedthatthelandowneriselderlyand ishopingtoresolvethisissue He Taylorsville CityCouncilMinutes September17 2008 Page6 saidthatMurrayhasassuredhimthatoncetheTaylorsvilleCityCouncilmovesforwardwiththe boundaryadjustmentprocessonthis property MurrayCitywillfollowsuit Mr Pittsmade clarification ontheprocessforproviding sewerservicetothearea 1914 26CouncilMembers suggesting holding theline onboundary adjustmentsoncethis particularparcelisconsidered 1915 08CouncilMemberLynnHandy MOVED toadoptResolutionNo 08 35Declaring IntenttoAdjusttheCommonBoundaryoftheCityofTaylorsvilleandMurrayCityat Approximately6000 Southand 1250West CouncilMemberMorrisPratt SECONDED the motion ChairmanMatsumura calledfordiscussiononthemotion Therebeingnone hecalled forarollcall voteThevotewasasfollows Prattyes Handy yes Matsumura yes Rechtenbach yes andCatlin no AllCityCouncilmembersvotedandthemotion passed withafourtoonevote 191558CouncilMemberCatlingaveexplanationonhisnegativevoteandvoicedhis objectionstotheactionsofthepublic utilityin pickingandchoosing areastoprovideservice 6 FINANCIALMATTERS 61 ResolutionNo 08 36ApprovingaGovernmentalLeasePurchaseAgreement withWellsFargoBrokerageServicesRegardingthePurchaseofaNew2008 FordSeniorCitizenVananda2004Ford15PassengerVan JohnInchMorgan 1917 02CityAdministratorJohnInchMorgan presentedthesubjectresolutionregardingalease purchaseagreement withWellsFargofora 2008FordSeniorCitizenVananda 2004Ford15 PassengerVan Hestatedthatitisadvantageous totheCity tosurplus itsoldvanandpurchase the2004vanfromUFA whichisinbettercondition Hecitedannualpayments of 16244ata 445 rate MayorWallstatedthatthenewvanisnotrestrictedtotheuseofseniorcitizens as thegrantwaswrittentocoveranycityuse therefore thevancanbe usedfor YouthCityCouncil activities 1920 29CouncilMemberMorrisPratt MOVED toadoptResolutionNo 08 36Approvinga GovernmentalLeasePurchaseAgreementwithWellsFargoBrokerageServicesRegardingthe PurchaseofaNew2008 FordSenior CitizenVanand a2004Ford15PassengerVan Council MemberLynnHandy SECONDED themotion ChairmanMatsumura calledfordiscussionon themotion Therebeingnone hecalledforarollcallvoteThevotewasasfollows Pratt yes Handy yes Matsumura yes Rechtenbach yes andCatlin yes AllCityCouncilmembers votedinfavorandthemotionpassedunanimously Taylorsville CityCouncilMinutes September17 2008 Page7 62 OrdinanceNo 08 24AmendingGovernmentRecordsAccessand ManagementActRecordRequestFeeandServiceChargeSchedule JohnInchMorgan 1921 13CityAdministratorJohnInchMorgan presentedthesubject ordinanceregarding amendments totheGovernmentRecordsAccessand Management GRAMA FeeSchedule He statedthat thisamendmentisbeingmadetoaccommodaterequests submittedtothePolice Department HeaskedPoliceChiefDelCraigtogivefurtherbackgroundinformationand explanation 1922 00ChiefCraigcitedaneedtoupdatefeestoaccommodatesubpoenarequests etc He saidthattheproposednewfeeswillcoveractualcoststoprovideavarietyofrecordsthatare beingrequestedfromthePoliceDepartmentthroughtheGRAMAprocess 1922 55Mr Morgan confirmed thattheonlyadjustmentinfeesisforthePoliceDepartment andotherfeeswillremainthe same 1923 24CouncilMemberBudCatlin MOVED toadoptOrdinanceNo 08 24 Amending GovernmentRecords AccessandManagementActRecordRequestFeeandService Charge Schedule CouncilMemberLynn SECONDED themotion ChairmanMatsumuracalledfor discussiononthemotion Therebeingnone hecalledforarollcallvoteThevotewasas follows Prattyes Handy yes Matsumura yes Rechtenbach yes andCatlin yes AllCity Councilmembersvotedinfavorandthemotionpassedunanimously 7 OTHERMATTERS 1923 53CouncilMemberHandyinquiredaboutarecent projecttoremoveweedsalongthe 5400SouthWall Henotedthatweedshave nowreturnedinthearea 1924 16CityAdministratorJohnInchMorganexplained thattheweedsaredifficulttomaintain alongthatarea Hecitedpotentialsafetyproblems withusingyouth groupstoremoveweeds 1926 00CouncilMemberCatlin suggestedputtingdiscussionona futureWork Session regardinglegislative assistancetoforceTaylorsville BennionImprovementDistrict toserviceall customers HesaidthattheCityshouldbeproactiveonthis issue 1926 46MayorWallcitedrecentcommunicationthathe hashadwithSenatorWaddoupsand notedthathe andCouncilMemberRechtenbach recentlymetwithher todiscussthisissue He saidthattheCityhasnotbeenholdingregular BreakfastswithLegislators aswasdoneinthe past but couldconsiderreschedulingsuchavenueinthefuture Taylorsville CityCouncilMinutes September17 2008 Page8 1928 27CouncilMember PrattcitedtherecentAnnualBoardMeetingfortheFoodBank He reportedthat foodhasbeenprovidedfor 11600individualsduringthepastyear 8 NEWITEMSFORSUBSEQUENTCONSIDERATION NoAction 1929 05Therewerenonewitemsforsubsequentconsideration 9 NOTICEOFFUTUREPUBLICMEETINGS NEXTMEETING 1929 09 91 CityCouncilWorkSession September24 2008 6 00pm 92 CityCouncilBriefingSession October1 2008 6 00pm 93 CityCouncilMeeting October1 2008 6 30pm 94 CityCouncilWorkSession October8 2008 6 00 pm 95 CityCouncilBriefingSession October15 2008 6 00pm 96 CityCouncilMeeting October15 2008 6 30pm 193027MayorWallconfirmedthataTownMeeting willbeheldonthefifthWednesdayin OctoberonOctober29 2008 10 CALENDAROFUPCOMINGEVENTS 1929 36 101 RibbonCutting SynergyStaffing 5578S RedwoodRd September23 2008 at1 00pm 102 TaylorsvilleArtsCouncilPresentsHONK MusicalTaleof UglyDuckling September25 26 27 29 7 30pm atEisenhowerJuniorHigh Auditorium 4351S RedwoodRoad MatineeSept 27at2 00pm Tickets arefivedollarsperperson Formoreinformation callAndiat801 450 2496 11 ADJOURNMENT 1931 01CouncilMemberMorrisPratt MOVED toadjourntheCityCouncilMeeting Council MemberLynnHandy SECONDED themotion ChairmanMatsumuracalledfordiscussion Therebeingnone hecalledforavote Thevotewasasfollows Rechtenbach yes Pratt yes Catlin yes Handyyes andMatsumura yes All CityCouncilmembersvotedinfavorand themotion passedunanimously Themeetingwasadjournedat731pm CherylPeacockCottle CityRecorder Minutesapproved CC10 01 08 MinutesPrepared by Cheryl PeacockCottle CityRecorder