City Council

Taylorsville CityCouncilWorkSessionMinutes September24 2008 Page1 CityofTaylorsville WorkSession Minutes Wednesday September24 2008 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 Attendance MayorRussWall CouncilMembers CityStaff ChairmanLesMatsumura JohnInchMorgan CityAdministrator ViceChairmanLynnHandy JohnBrems CityAttorney CouncilMemberBudCatlin CherylPeacockCottle CityRecorder CouncilMember MorrisPratt JessicaSpringer CouncilCoordinator CouncilMemberJerryRechtenbach WayneDial Assistant ChiefofPolice MarkMcGrath CommunityDevelopmentDirector KeithSnarr EconomicDevelopment JamieBrooks ActingCourtAdministrator ScottHarrington ChiefFinancialOfficer JohnTaylor CityEngineer MichaelKwan Judge MarshaThomas Judge Excused PoliceChiefDelCraig 1800 23ChairmanLesMatsumura calledtheWorkSessiontoorderat600pm andwelcomed thoseinattendance CityRecorderCherylPeacock CottleconductedaRollCall whereinall CouncilMemberswerepresent Taylorsville CityCouncilWorkSessionMinutes September24 2008 Page2 1 DiscussProposedBudgetProcessandAdministrativeGoalsforFiscalYear 20092010 JohnInchMorgan 1801 42CityAdministratorJohnInchMorgan askedCityDepartmentHeadstomake presentationsonbudgetgoalsand Taylorsvilleservicesforthenext12months fiveyears and tenyears HeinvitedCityCouncilMemberstoparticipateinbudgetdiscussionaspresentations aregiven 1804 23CommunityDevelopmentDirectorMarkMcGrathdistributedan outlineofkeyissues relevanttotheCommunityDevelopmentDepartment 1805 44Mr McGrathreviewedhisvisionforthefutureofTaylorsvillethrough aPowerPoint presentation HedescribedkeyissuesthatwillhaveabudgetaryimpactontheCityof Taylorsville as follows 1 PopulationGrowth GreaterWasatchArea 5millionresidents by2050 Urbanizedlandwillnearlyquadruplefrom350squaremilesto1350squaremiles 2 DemographicShifts IsTaylorsville preparedfortheagingbabyboomerpopulation Walkableandwheelchair friendly Transportationsystem Safetyandsecurity HealthServices Recreationandculture HousingMixture 3 Environmental andResourceIssues Oil Wateravailability Waterquality Sourcesofenergyproduction Sensitivelands openspace Taylorsville CityCouncilWorkSessionMinutes September24 2008 Page3 4 Transportation ContinuedGrowthinSouthwest JurisdictionalIssues MassTransit MitigatingtheImpactsoftheTransportationSystem 5 TaylorsvilleHousingStock By2020 60 ofthehousingstockinTaylorsvillewillbe50yearsold orolder 85 willbe40yearsorolder Housingfor theagingpopulation Housingcosts Densities 6 AgingInfrastructure 7 IdentityandReputation 8 RecreationQualityofLife 9 Kearns HousingStock Infrastructure PoliceService CodeEnforcement CommercialBase 1812 36Mr McGrathaddressedcommentsandquestions fromCityCouncilmembersregarding projectedpopulation growthforTaylorsville wateravailability possibleannexation ofthe Kearnsarea availableopenspace declininghousingstock andspendinghabitsoftheaging population 1841 16Mr Morganclarifiedthatthepurposeofthismeetingistolayabudgetfoundationand identifybudgetissues Hestatedthatsolutions totheissuespresented canbediscussedinfuture meetings 1845 10CityEngineerJohnTaylordistributedhandoutsforhispresentation Hecitedstatistics fromtheEastWestStudyandreferenced projecteddevelopment onthewest sideofTaylorsville Taylorsville CityCouncilWorkSessionMinutes September24 2008 Page4 HedescribedpotentialimpactsontheCity He reviewedcomparisonsin populationdensityand employmentdenisyt Mr Taylordiscussedprojectedimprovementstovalleyroadwaysystems overthenext20yearsanddescribedproposedfreewayinterchanges HeoutlinedtheRegional TransportationPlanandprojectsthat areproposedfor2007 2030 Hereviewedtransportation alternativesthatareincludedinplanphases 1855 15Mr Tayloraddressedcomments andquestionsfromtheCity Council 1859 20Mr Taylorreferenced theWasatchFrontRegionalCouncil sproposedUrbanArea BicycleRoutesPlan He suggestedthatincomingyearstherewillbemoredemandforavailable bikeroutesforcitizenstotraveltoandfromwork etc 1901 04Mr TaylordescribedTaylorsville sinfrastructure roadwaysandstormdrain He reviewedrecommendedstormdrainprojects withpriorities andcosts 1904 47Additionalquestions wereansweredbyMr TaylorandMr Morganregardingthe currentstormdrainfee Discussionwasheldregardingwhetherthefeeisadequatetorepairand maintainthestormdrainsystem Concernswithmaintainingtheagingstormdrainsystem withintheCitywereaddressed 1908 29Economic DevelopmentDirector KeithSnarrdistributeda handoutforhis presentation HereviewedthefollowingfuturedevelopmentscenariosforTaylorsville StatusQuo DiversifiedEconomywithRetail OfficePark Citybuiltoutwithlimited availableland Short Term 5years DevelopTaylorsvilleCityCenterProperty 4100S RedwoodRoadRDA UpgradeDDRFamilyCenteratTaylorsville I215 5400SouthOffRamp 6200SouthContinuousFlowIntersection MidTerm 5 10Years 5400SouthBangerter RDA ImprovedMassTransit MixedUseBusinessPark UDOTProperty 4700S Redwood RDA RealignTaylorsvillePark Taylorsville CityCouncilWorkSessionMinutes September24 2008 Page5 LongTerm 10 20Years 4700SouthUrbanExpressway 6200SouthExpressway Freeway MixedUseRedevelopment andVerticalGrowth DevelopmentOpportunities RedevelopForeLakesGolfCourse Short TermPropertyAcquisition RelocateTaylorsvilleHighSchool RelocateRedevelop MobileHomeParks SeniorHousing SunCity Utah AnnexKearns IsTaylorsville over stored WhataboutMixedUse BusinessNiche HighTechMedical CustomerService Education GovernmentServices DeafServices BusinessResearchPark TechnologyTransfer Whatelseshouldwe belookingat eg SandyAutoMall QuarryBend Restaurants BusinessAttraction Seafood Italian Indian Irish PopeyesChicken TGIFridays 1915 06DiscussionwasheldregardingTaylorsville seconomicstrengthsandopportunities Mr Snarraddressedquestionsregardingeconomicgoals andpossibleredevelopmentprojects TheneedforahomeimprovementretailcenterinTaylorsville wasmentioned 1934 56JamieBrooks ActingCourtAdministrator distributedhandoutsforapresentationon theCity svision relatingtoCourtissues ShereviewedtheCity sVisionStatementand general Citygoals Ms Brooks citedmunicipalcourtgoalsas 1 maintainandimprove basiccore municipalservices 2 strengthencommunicationswithcitizens businesses andother institutions and 3 maintain ahighlyqualifiedandmotivatedemployeeworkforce 1938 18Ms Brooks describedtheCourt sTwelveMonthVision asfollows ConductanEvaluationofCourtProcesses Taylorsville CityCouncilWorkSessionMinutes September24 2008 Page6 Formalizedorientationandtrainingprogramfornewstaffmembershasbeen implemented Followingallaccountingprocedures recommendedforJusticeCourtsbytheStateof Utah Alljudicialorders arebeingeffectivelytrackedforcompliance Collectionofoutstandingfinesandfeeshasincreasedsignificantly Developinganeffectivesystemfordestroyingcasefilesandotherdocumentsasthey meettheretentionschedule therebyfreeingup valuablestoragespace Afterworking withtheAdministrativeOfficeoftheCourts havetheCityson line paymentsystem tiedintoCoris Beginmovingtowardsapaperlesssystem Haveamoresatisfiedworkforcewithreducedturnover CreateandimplementaCareerladder 1943 23Ms Brooks describedtheCourt sFiveYearVision Anydeficienciesidentifiedintheexamination ofallcourtprocesses CourToolsorother havebeenfullyaddressed atthispoint Alltechnologicalchangesnecessarytoallow staffmemberstoworkfromanycomputer inthedepartmentandtoaccessanynecessarydatabasehavebeenimplemented Improvedon lineaccessforthepublic Workingwithareducedamountofpaper Aftercarefulstudy establishaveryspecificdescriptionofneedsregardinganewcourt facility 1946 09Ms BrooksoutlinedtheCourt sTenYearvision FunctioninginanewPublic SafetyJusticeCenterwith sufficientspaceforstaffandfiles Workingonaprimarilypaperlesssystemwith expandedteleconference capabilities 1948 41AssistantPoliceChiefWayneDialreviewedthePoliceDepartmentsbudgetary vision for2008and beyondviaaPower Pointpresentation ChiefDialpresented thefollowinginformation pertainingtotheTaylorsville PoliceDepartment Strengths Service Personnel WorkEthic Taylorsville CityCouncilWorkSessionMinutes September24 2008 Page7 Commitment ResponsetoCommunityNeeds Weaknesses StaffingLevelsLeaveTime Recruitment Facilities TaxBase Uncertainty Opportunities GrantWriting LateralTransfers Annexation Kearns Volunteers Funding PublicSafetyFee ApartmentUseFee CommercialTax DisproportionateUserFees Threats Budget RetentionofPersonnel LackofStaffingOfficerSafety DecliningCommercial TaxBase Economy CrimeThreatsTrends Traffic DeterioratingNeighborhoods brokenwindowaffect DrugsNarcotics ChangeofCrimedynamics numberofcasesremaining steady typesofcaseschanging Taylorsville CityCouncilWorkSessionMinutes September24 2008 Page8 Current StrategicPlan Highlights CustomerServiceResponseTime Recruitment RetentionPlan ProcessStructureBased StatisticalMeasures PolicyLexipol PEERS internalmonitoring PayforPerformanceImplementation DistrictBeatConcept 1 5YearPlan ContinuetoimproveuponCustomerService MaintainImproveCommitmentandWorkLevelProcess CompetitiveRecruitment Retention IncreaseStaffing Levels 3yearover5years OrganizeandCoordinateCityVolunteers SeekAdditionalGrants CreationofNarcotics Unit ConsolidateCodeEnforcementintoPD EvaluateandDecideuponUnifiedPoliceDistrictconcept EstablishandPublishTenYearPlan 5 10YearPlan MaintainImproveCommitmentandWorkLevel CompetitiveRecruitment PlanBuildPublicSafetyBuilding FullyIntegratedITElectronicSystemsCityCountyState CompleteStandAloneDepartmentbasedonshorttermdecisiononUPD District 1957 52ChiefDialstatedthatthePoliceDepartmentiscurrentlydown ninepositions He describedchangesinshiftschedulesthathaverecentlybeenmade Headdressed questionsfrom theCouncilregardingpeaktimesforpolicecalls HeidentifiedthepeaktimeinTaylorsville as 300pm to1000p m 2008 46ChiefDial MayorWall andMr Morgan answeredquestions regardingthepossibility ofcreatingaUnifiedPoliceDistrict Taylorsville CityCouncilWorkSessionMinutes September24 2008 Page9 2014 35ChiefDialstatedthatthebiggestissuefacingtheTaylorville PoliceDepartmentis narcotics 2015 54ChiefDialreviewedproposedsolutionstopoliceproblems 2017 28Additionalquestions wereaddressedregardingpublicsafetyfeesand implementing disproportionatefees 2020 07Mr Morgan thankeddepartmentheadsfortheirpresentations HeinvitedCouncil Memberstosubmittheircommentsregardingbudgetissues priorities andsolutionsto Administrationforfuturediscussion 2021 32MayorWallcitedrecentstridesmadeincodeenforcementandtherelatedincreasein expensesintheCourtandPolicedepartments HeencouragedtheCityCounciltothink progressivelyandmakedecisionsbasedonafive tenyearvisionforTaylorsville TheMayor statedthatthetimeisapproachingwhenrevenuemustbeincreasedorserviceswillhavetobe cut 2025 36ChairmanMatsumura thankedAdministrationforthebudgetplan presentation 2 OtherMatters 2026 04Therewerenoothermattersfordiscussion 3 Adjournment 2026 21 CouncilMemberBud Catlin MOVED toadjourntheCityCouncilWorkSession CouncilMemberMorrisPrattSECONDED themotion ChairmanMatsumura calledfor discussion Therebeingnone hecalledforavote The votewasas follows Pratt yes Handy yes Matsumura yes Rechtenbach yes and Catlin yes AllCityCouncilmembersvotedin favorandthemotionpassedunanimously Themeeting wasadjourned at826pm CherylPeacockCottle CityRecorder Minutesapproved CC10 01 08 MinutesPrepared by Cheryl PeacockCottle CityRecorder