City Council

Taylorsville CityCouncilWorkSessionMinutes January14 2009 Page1 1 CityofTaylorsville 2 WorkSession 3 Minutes 4 5 Wednesday January14 2009 6 CouncilChambers 7 2600 WestTaylorsvilleBlvd RoomNo 140 8 Taylorsville Utah84118 9 10 11 12 13 Attendance 14 15 MayorRussWall 16 17 CouncilMembers CityStaff 18 19 ChairmanLynn Handy JohnInchMorgan CityAdministrator 20 ViceChairman BudCatlin JohnBrems CityAttorney 21 CouncilMemberLesMatsumura CherylPeacockCottle CityRecorder 22 CouncilMember MorrisPratt JessicaSpringer CouncilCoordinator 23 CouncilMemberJerryRechtenbach DelCraig ChiefofPolice 24 MarkMcGrath CommunityDevelopmentDirector 25 ScottHarrington ChiefofFinance 26 JohnTaylor CityEngineer 27 WayneDial AssistantPoliceChief 28 JamieBrooks CourtAdministrator 29 KeithSnarr EconomicDevelopment Director 30 MarshaThomas Judge 31 32 33 Others JohnGidney KenCook GordonWolf 34 35 36 1800 09ChairmanLynnHandycalledtheWorkSessiontoorderat600pm andwelcomed 37 thoseinattendance CityRecorderCherylPeacock CottleconductedaRollCall whereinall 38 CouncilMemberswerepresent 39 40 41  Taylorsville CityCouncilWorkSessionMinutes January14 2009 Page2 1 1 DiscussionofCurrentCityCouncilCommitteeAdvisors ChairmanHandy 2 3 CouncilChairLynnHandy reviewedCityCouncilCommitteeAdvisorassignmentsfor2009 as 4 follows 5 6 BudgetCommittee MorrisPratt 7 EconomicDevelopmentCommittee LynnHandy 8 Healthy Taylorsville Committee BudCatlin 9 HistoricPreservationCommittee MorrisPratt 10 LeisureActivitiesParks Recreation LARP Committee LesMatsumura 11 OrdinanceReviewCommittee LesMatsumura 12 PublicSafetyCommittee BudCatlin 13 ArtsCouncil Lynn Handy 14 AssociationofMunicipalCouncils AMC JerryRechtenbach 15 YouthCouncil JerryRechtenbach 16 17 Alistdetailingcommitteechairs advisors and meetingtimeswasdistributed totheCouncil 18 ChairmanHandyencouraged CouncilMemberstonotifytheircommitteesofanychanges 19 20 2 DiscussionoftheProposed20082009MidYearBudget JohnInch Morgan 21 22 1802 55CityAdministratorJohnInchMorganreferencedtheproposedmid yearbudget 23 adjustmentsfor20082009thatweredistributedforreviewinthepriorCityCouncilMeeting He 24 emphasizedcutsthathavebeen madeand notedthatdepartments havebeenchallengedtomake 25 a5 cuttotheirbudgets Hestated thatmakingsuchcutsatmidtermdoublestheimpacttothe 26 budget Mr Morgan saidthathebelievessomecutsareonlypostponingnecessarypurchases 27 andmay reducetheability todelivercertainservices Heaskedthat aseconomictimes 28 improve suchthingsbereinstated inthebudgetinordertoprovidegoodmunicipalserviceto 29 constituents 30 31 1804 08Mr Morganinvitedquestionsand commentsfromtheCouncilandcalledforreviewof 32 thebudgetinchronologicalorder 33 34 1804 33CouncilMember Prattaskedaboututilityfranchisetaxesand therationalebehind 35 proposedadjustments Mr Morgan describedthetrendanalysisused andcitedadjustmentsthat 36 weremadeduringtheprioryear Henotedthattheestimatemadeisconservative 37 38 1806 47CouncilMemberHandyinquiredabout salestaxprojectionsandMr Morgan reviewed 39 estimatesandtrends Hecitedanunknownfactor inthatDecembersalestaxhasnot yetbeen 40 received 41  Taylorsville CityCouncilWorkSessionMinutes January14 2009 Page3 1 1808 46CouncilMemberCatlincalledforclarification onbuildingpermits Mr Morganstated 2 thatcommercialbuildingisup whileresidentialhasfallenoff He notedthatasresidential 3 constructionisnotTaylorsville smainstay theprojectionisnotimpacted 4 5 1811 36Mr Morgan relayedthatstateroadfundshavebeenreducedby 50000 He citeda 6 significantdropingasolineconsumption duringtheearlypartoftheyear 7 8 1813 59Finesandforfeitureswerereviewedand Mr Morgancitedareductioninthose 9 revenues Hesaidthattheabilitytopayfinesisbeingimpactedbythecurrenteconomyand 10 notedthatmorepeoplearesigningupfortrafficcourtandcommunityservice 11 12 1814 34ChiefofFinanceDirector ScottHarringtoncited 31000receivedunder Other 13 Revenue forgrantsfromHomelandSecurityFunds 14 15 1815 09CouncilMemberPrattsuggestedthatthebudgetfor DonationsContributions be 16 increased Mr Morganagreedthatanimmediateincreasewouldbeappropriate 17 18 1816 00Mr Morgan andMr Harringtonmadeclarificationon the 31000amountunder 19 HomelandSecurity Additional grantsfromtheStatewerecitedrelatingtotheUtahSymphony 20 andTaylorsvilleDayzz Itwasagreedtomove 10000totheTaylorsvilleDayzz line 21 22 1817 18CouncilMemberCatlininquiredabouttheamount underthe LegalServicesContract 23 line Mr MorganexplainedthattheCouncilpreviouslyestablishedthatlineitemincaseofa 24 legalchallengetoanactionbytheMayor Mr Morgan suggestedthatthisamountnowbe 25 reducedto 10000 astherehavebeen noyeartodateexpenditures 26 27 1819 00 Mr Morgangaveclarificationon thebudget decreasefor SmallAreaMaster 28 Planning and Generaland TargetMarketing studies 29 30 1819 15CommunityDevelopmentDirectorMarkMcGrathnotedthatnobidswerereceived for 31 the OrdinanceReWrite StudywhentheRequestforProposalwentoutduringthelastyear 32 Mr Morganstatedthatthisstudy hasbeen postponed 33 34 1820 27Mr Morgan agreedtoprovidea listtotheCouncilofotherstudiesthatarestillbeing 35 planned 36 37 1820 51 DiscussionwasheldregardingthebudgetforCouncilofficesupplies Itwas 38 determined thattheamountneeded maybesubstantiallyless 39 40 1823 00Mr Morgan describedthelistofstudiespreviouslyapprovedinthebudget asfollows 41 50000incontingency 30000for theSmallArea MasterPlan whichhasbeenremovedfrom  Taylorsville CityCouncilWorkSessionMinutes January14 2009 Page4 1 thecurrentbudget 5 000for aBuildingFeeStudy 30000forGeneralAudienceTarget 2 Marketing 35000for UrbanRenewalandRDA and 25000fora LegacyArtCenterGrant 3 Application 4 5 1823 53Mr MorganrelayedthatMayorWall haslimitedtraveland traininganddetermined 6 thatnooutofstatetrainingwillbeapproved unlessitisnecessarytomaintain employee 7 certifications 8 9 1825 47MayorWallgaveclarification onappropriations forstateand federallobbyists 10 11 1826 28AsignificantreductioninsalariesandwageswasnotedintheJusticeCourtbudget 12 Mr Morgan citedalargeturnoverincourtemployeesduringthefirstpartoftheyear Henoted 13 thatthecourtisnowalmostfully staffed 14 15 1827 17CourtAdministratorJamieBrooksaffirmedthattheonevacancynowleftinthecourt 16 isexpectedtobefilledsoon 17 18 1827 43Mr MorgannotedthattheJusticeCourtoperationsbudgethasbeenreducedby565 19 Hecitedasignificantincreaseinstatesurcharges fines basedonapriorperiodadjustment 20 21 1828 00Furtherexplanationwasgivenregardingoversighton finesowedtotheState Itwas 22 notedthatthereisnowsoftwareinplacethatwillpreventasimilar miscalculation 23 24 1830 15Mr Morgan addressedaquestionfromCouncilMemberCatlinregardingthecostfor 25 prosecutionservices 26 27 1831 29 Mr Catlinstatedthathewouldliketotakeahardlookatprosecutionandwarrant 28 services 29 30 1831 58MayorWallnotedthatnonewbidswere receivedthelast timeprosecutionservice 31 proposalswererequested 32 33 1834 13Mr Morgangaveclarificationonthebudgetforelections 34 35 1833 57CouncilMemberPrattinquiredaboutthe3 increaseinemployeebenefits Mr 36 Morgan agreedtoresearchthebasisfor thatincrease 37 38 1836 00CouncilMemberRechtenbachinquired aboutbudgeting fortimespentbytheCouncil 39 Coordinatorinassistingwith dutiesinotherCitydepartments MayorWallstatedthatinthepast 40 AdministrationwasspecificallyinstructednottoproratetheCouncilCoordinatorstime 41  Taylorsville CityCouncilWorkSessionMinutes January14 2009 Page5 1 1836 28CouncilMemberCatlin questionedtheneedforfundingtheemployeereservefund 2 3 1837 34Mr Morgan citedGASBregulationsthatrequiretheCitytoidentifyand budgetfor 4 liabilities 5 6 1838 25Mr HarringtonstatedthattheCitysliability foremployeesleavingtheCitywith 7 accruedvacation was 537 000attheend oflastyear Itwasclarifiedthattheseliabilitiesarenot 8 coveredbyinsurance 9 10 1839 52MayorWallnotedthatthefundsintheemployeereservefundcannotbeappropriated 11 intoanotherdepartmentwithoutpriorCouncilapproval 12 13 1839 26Mr Morganclarifiedthatsubscriptionscostsarelargelyrelatedtodues fortheUtah 14 LeagueofCities andTowns 15 16 1840 41Aquestionwasasked abouttheincreasingcostforemployeerecruitment 17 18 1841 37Mr Morgan citedexpensesforadvertising testing etc andnotedthattheNewspaper 19 Agencyhasrecentlyincreasedadvertisingfees 20 21 1843 03CouncilMemberMatsumura calledfordiscussion onfundsintheCouncilstravel 22 budget Itwasdetermined thatthebudgetwassufficientforCouncilMembersHandyandCatlin 23 toattendtheUtahLeagueofCitiesand TownSpringConference other CouncilMembersare 24 notplanningtoattendthisyear 25 26 1843 50ItwasnotedthattravelexpenseforCouncilMembers toattendtheInternational 27 ConferenceofShoppingCentersiscoveredundertheEconomicDevelopmentbudget 28 29 1845 21Thedecreaseinbuildingrepair andimprovementswasreferenced 30 31 1846 25Mr MorganclarifiedthatthedecreaseinstipendsforthePlanningCommissionis 32 basedon trendanalysis 33 34 1848 15CouncilMemberPrattnotedthattheTaylorsvilleDayzzbudgetwasexceededlastyear 35 andsuggestedthatbettercontrolofthatbudgetisneeded 36 37 1847 45 DiscussionwasheldregardingtheTaylorsville Dayzzbudget MayorWallnotedthat 38 fundscollectedindependentlybytheTaylorsvilleDayzzCommitteearedeductedfromthe 39 Taylorsville Dayzzbudget 40  Taylorsville CityCouncilWorkSessionMinutes January14 2009 Page6 1 1850 03 Taylorsville BudgetCommitteeChairmanGordonWolfcommentedonthe 2 TaylorsvilleDayzz budget MayorWallnotedthatauditfiguresareincorrectduetoa misapplied 3 grantandtoCityCouncilexpensesthatwerealsomisapplied 4 5 1854 06Mr Morgan reviewedtheCitysprocedures forprocessingpurchaseordersandsaid 6 thatdocumentation willbetakentoeveryTaylorsville DayzzCommitteeMeetinginorderto 7 improvebudgetcontroloftheevent HestressedtheimportanceoffollowingCitypurchasing 8 procedures Mr Morgan stressedthat futureexceptionswillnotbemadetothePurchasing 9 Policy 10 11 1855 17Mr Morgangave additionalexplanationon accountingforrevenuecollectedfor 12 TaylorsvilleDayzz 13 14 1854 59ChairmanHandyrelayedconcernsexpressedbyTaylorsvilleDayzzChairmanJim 15 Dunniganregardingtheimpactofthecurrenteconomyonthatevent 16 17 1857 11Mr Morgan reviewedlargechangestothePoliceDepartmentbudgetrelating tovehicle 18 replacement etc Hestatedthattheinitialplantoreplaceeightvehicleshasnowbeendecreased 19 tothereplacementofonlyfourvehicles 20 21 1858 00Mr Morganreferencedachangethathasbeenmadetomakeminimumpaymentson 22 theMunicipalEquipment Lease 23 24 1858 39PoliceChiefDelCraigreferenced budgetcutsbeingimplementedbythePolice 25 Department 26 27 1859 59Mr Morgangaveclarificationonthemunicipalcapitalleaseused topurchasethe 28 initialfleetofpolicevehicles Hestatedthatpaymenthasnowbeencompletedformostofthe 29 carsandtheCityretainstitletoall ofthevehicles 30 31 1900 29AreimbursementforsuppliesunderHomelandSecuritywasnoted 32 33 1901 20CouncilMemberCatlininquiredaboutschedulinginthePoliceDepartmentandthe 34 relatedovertimebudgets 35 36 1902 01Mr MorganreferencedthemileagereimbursementofsomecivilianswhouseCity 37 vehicles 38 39 1902 24ChiefCraiggaveexplanationontrackingallocationsforovertime callouts andcourt 40 time 41  Taylorsville CityCouncilWorkSessionMinutes January14 2009 Page7 1 1903 17Mr Morgangaveclarification onrevenuefromwitnessfees 2 3 1907 01ItwasconfirmedthattwoTaylorsvillePoliceOfficers wholive outofthecounty are 4 currentlycompensatingtheCityforuseofCityvehiclesincommuting 5 6 1907 52ChiefCraigdescribedtherecentevaluationofthePoliceDepartmentsCarUsage 7 Policy Healsocitedmethods usedtocutbackonovertimehours 8 9 1908 12Mr Morgan affirmedthatsidewalkrepairsintheCityhavebeenputonholdatthis 10 time 11 12 1908 32CouncilMemberCatlin inquiredaboutclosercontrolofsnowplowingonresidential 13 streets 14 15 1909 40CityEngineerJohnTaylorstatedthathehasdiscussedtheissueofsnowremovalwith 16 SaltLakeCountyPublicWorksDirectorKevynSmeltzer whohasagreedtofollowupwith 17 snowplowcrews 18 19 1910 15FurtherdiscussionwasheldregardingissuessurroundingsnowremovalonCitystreets 20 Mr Morgan notedthatthemajorityofcomplaintsreceivedbytheCityregardingsnowremoval 21 concernstateroads 22 23 1914 29Mr HarringtonaddressedCouncilMemberPratt squestionregardingare 24 appropriationfrom lastyear sbudgetfor completionofthesoftwareprojectintheCommunity 25 DevelopmentDepartment 26 27 1915 39Economic DevelopmentDirectorKeithSnarrreferenced somesubscriptionsthathave 28 beencancelledandcitedexpensesinthehospitalityline fortheEconomicDevelopmentForum 29 thatwereoffsetbyagrant 30 31 1916 35Mr Harringtongaveexplanationon debtserviceandbond payments 32 33 1918 35Mr Morganreported thatanewmobileshelvingsystemhasnowbeen completedinthe 34 CityCenterinordertosecurerecords 35 36 1923 14Mr Morgan madesomeadditionalaccountingclarificationsregardingcapital 37 projectsinfrastructure 38 39 1922 36CouncilMemberPrattinquiredabout adjustedcostsfortwostormdrain projects Mr 40 Taylorgaveexplanationonbudgetfor bothprojects 41  Taylorsville CityCouncilWorkSessionMinutes January14 2009 Page8 1 1923 44CityEngineerJohnTaylordescribedtheCityscurrentwallprojectat6200South He 2 suggestedthat futureconsiderationbe giventoawallprojectat4700South westof2700West 3 4 1925 04Mr Morgangaveexplanationonreallocationsforbond fundedprojects 5 6 1926 37Mr Harringtonaddressedaquestiononstormdrainutilitybillingandaccounting He 7 citedonetimecostsforsetupfeesfor theconversiontobillingthrough RockyMountainPower 8 9 1928 00Mr Harringtongaveclarificationontheinterest fordebtservicetooffsetbonds 10 11 1928 53Mr MorgannotedthattheCDBGbudgethasalreadybeenadopted buthasbeen 12 includedasamatterofreference MayorWall statedthattheCDBGbudgetisanticipatedto 13 havea10 decreasenextyear 14 15 1929 41Mr Morganconfirmedthat anordinance toadoptthemidyearbudgetadjustments will 16 bepresentedattheJanuary21 2009CityCouncilMeeting 17 18 1930 05CouncilMemberPrattthankedthosemembersoftheBudgetCommitteeinattendance 19 andChairmanHandyinvitedBudgetCommitteeMemberstomakecomments 20 21 1930 31BudgetCommitteeMemberKenCooknotedhisconcernswith courtcostsandthedrop 22 insalestaxrevenue 23 24 1931 32Mr Morganexpressedconfidenceinhisforecastofpotentialsalestaxrevenue He 25 saidthatTaylorsville ssalestaxremains fairlystableincomparisontoothermunicipalities 26 27 1932 48CouncilMembers expressedappreciationtoDepartmentDirectorsandAdministration 28 fortheirhardworkincuttingbudgets 29 30 3 OtherMatters 31 32 1933 22MayorWallcitedapressrelease regardingTaylorsville sreceiptofa 78million 33 seniorhousinggrantfromthefederalgovernment TheMayorstatedthatthesefunds in 34 conjunctionwith statefunds countyfunds andcityland willbuild60subsidizedseniorhousing 35 unitsinTaylorsvilleat4800SouthandRedwoodRoad 36 37 4 Adjournment 38 39 1934 36 CouncilMemberMorrisPratt MOVED toadjourntheCity CouncilWorkSession 40 CouncilMemberBudCatlin SECONDED themotion ChairmanHandycalledfordiscussion 41 Therebeingnone hecalled foravote Thevotewasasfollows Matsumura yes Rechtenbach  Taylorsville CityCouncilWorkSessionMinutes January14 2009 Page9 1 yes Catlin yes Pratt yes andHandy yes AllCityCouncilmembersvotedinfavorandthe 2 motion passedunanimously Themeetingwasadjournedat734pm 3 4 5 6 7 8 CherylPeacockCottle CityRecorder 9 10 Minutesapproved CC02 04 09 11 12 MinutesPrepared by Cheryl PeacockCottle CityRecorder