City Council

Taylorsville City Council Minutes December 7 2011 Page 1 City of Taylorsville COUNCIL MEETING Wednesday December 7 2011 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84129 Mayor Russ Wall Council Chairman Jerry Recht Vice Larry Johnson Chairman John Inch Morgan City Administrator Cheryl Peacock Cottle City Recorder Jessica Springer Council Coordinator Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief of Finance Donald Adams Economic Development Director Council Member Morris Pratt City Attorney John Brems Charles Christopher Ernest Burgess Review Administrative Report 18 Chairman Rechtenbach conducted the Briefing Session which convened at 0 0633 6 6m p City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present except Council Member Pratt who was excused Chairman Rechtenbach called for questions on the Administrative Report and there were none Taylorsville City Counci Minutes December 7 2011 Page 2 2 Review Agenda 58The agenda for the City Council Meeting was reviewed and clarifications were given as 09 18 needed 05 Chairman Rechtenbach inquired about the statute governing when newly elected 14 18 officials are required to take their oath of office City Recorder Cheryl Peacock Cottle clarified that statute requires that it be done at noon on the first Monday in January or as soon thereafter as is practical It was determined that because the first Monday in January is a City holiday the In Ceremony for elected Swearing newly officials will be held on Wednesday January 4 2012 at 0 6 0m p prior to the regular City Council Meeting 3 Adjourn 28The Briefing Session was adjourned at 1 14 18 6 4m p REGULAR MEETING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Jerry Rechtenbach Vice Larry Johnson Chairman John Inch Morgan City Administrator Council Member Dama Barbour Mark McGrath Community Development Director Council Member Bud Catlin Del Craig Chief of Police Cheryl Peacock Cottle City Recorder Jessica Springer Council Coordinator John Taylor City Engineer Scott Harrington Chief of Finance Donald Adams Economic Development Director Patrick Tomasino Building Official Aimee Newton Public Relations Consultant Excused Council Member Morris Pratt City Attorney John Brems Taylorsville City Council Minutes December 7 2011 Page 3 Citizens Charles Christopher Aubrey Thomson Israel Grossman Dan Fazzini Abby Black Jacob Bailey Kimberly Forsyth Janae Fairbourn Michael Pulkowski Erin Penrose Ernest Burgess Ed Erickson Rob Wood Members of Scout Troops 40 636 and 9771 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 20Chairman Jerry Rechtenbach called the meeting to order at 3 29 18 6 p and welcomed 0 m those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present except Council Member Pratt who was excused 1 Opening Ceremonies Pledge of Allegiance Abby Black Youth Council Youth Council Member Abby Black directed the Pledge of Allegiance 2 1 Reverence Erin Penrose Youth Council Opening Ceremonies For December 14 2011 to be arranged by Council Member Pratt Youth Council Member Erin Penrose offered the Reverence 3 1 Citizen Comments 02Chairman Jerry Reohtenbach reviewed the Citizen Comment Procedures for the 32 18 audience He then called for any citizen comments 48There were no citizen comments and Chairman Rechtenbach closed the citizen 32 18 comment period 4 1 Mayor Report s 58 Mayor Russ Wall reported that staff and elected officials attended the Open House for 32 18 the Silvercrest Senior Community earlier in the day The Mayor said that he was very impressed with the beautiful project built by Perry Homes He noted that seven units are already occupied He cited the many amenities at the complex Mayor Wall said that the developers have complimented City staff for their help in completing the project 2 APPOINTMENTS 1 2 Royce Larsen Budget Committee Mayor Wall 07Mayor Russ Wall nominated Royce Larsen to serve on the Taylorsville Budget 36 18 Committee Taylorsville City Council Minutes December 7 2011 Page 4 49Council Member Dama Barbour MOVED to appoint Royce Larsen as a member of the 36 18 Council Member Bud Catlin SECONDED the motion Chairman Budget Committee Rechtenbach called for discussion on the motion There being none he called for a vote The vote was as follows excused Catlin Pratt yes Barbouryes yes Rechtenbach and Johnson yes All City Council members present voted in favor and the motion passed unanimously 3 REPORTS 1 3 Youth Council Aubrey Thomson Yauth Council Chair 50Youth Council Chair 37 18 Vice Aubrey Thomson reported on recent activities and upcoming events for the Taylorsville Youth Council She cited the recent Saturday with Santa Drive Event and an upcoming Flash Mob Event She said that the Youth Council Food will assist with a Sub for Santa Program this month and will help with the Art Show in February 2 3 Presentation and Acknowledgement of Receipt by the City Council of the 2011 Comprehensive 2011 Fiscal Year Audit Report and the 2010 2010 Annual Financial Report CAFR Prepared by John Inch Morgan and Scott P Harrington Ed Erickson CPA Rob Wood CPA Representing Hanson Bradshaw Malmrose Erickson Scott Harrington John Inch Morgan 54City Administrator John Inch Morgan cited the Audit Report performed by an 40 18 independent auditing firm and the Comprehensive Annual Financial Report prepared by himself and Finance Director Scott Harrington 17CPA Ed Erickson presented the Fiscal Year 2010 41 18 2011 Audit Report for the City of Taylorsville It was noted that electronic versions of the audit have been provided to the Council Paper copies of the audit were also distributed as needed 35Mr Harrington noted that members ofthe Budget Committee were not able to be 41 18 attendance but have thoroughly reviewed the audit and are in support of the Audit Report 31 Mr Erickson highlighted aspects of the audit report and reviewed the opinion rendered 43 18 by the audit He stated that his firm has found the City to be in full financial compliance He noted that the City has a healthy fund balance Mr Erickson addressed questions from the Council regarding the fund balance 48CPA Rob Wood reviewed the formula for calculating the fund balance 18 82 1 5 1Council Member Johnson questioned the margin for errors contained in the audit and clarification was given Taylorsville City Council Minutes December 7 2011 Page 5 07Mr Wood reviewed three separate financial reports that were issued in conjunction 53 18 with state and federal regulations He relayed that the City has been found to be financially compliant in reporting and in relation to grants He said that a clean audit opinion has been rendered and no issues were found Mr Wood commended the staff and elected officials for their financial expertise 37Council Member Barbour recognized the staff for their efforts 57 18 7 18 5 4City Administrator John Inch Morgan and Mayor Wall commended Finance Director Scott Harrington Accounting Clerk Shelley McLaughlin and other staff members for their fine work They also thanked the accounting firm for their thorough efforts on behalf of the City 10Chairman Rechtenbach recognized members of Scout Troop 40 Scout Troop 636 and 00 19 Scout Troop 9771 who were in attendance 4 CONSENT AGENDA 1 4 Minutes CCWS 11 09 16Council Member Bud Catlin MOVED to adopt the Consent Agenda Council Member 01 19 Dama Bazbour SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Pratt excused Catlin yes and Johnson yes Rechtenbach yes Barbour yes All City Council members present voted in favor and the motion passed unanimously 5 PLANNING MATTERS There were no planning matters 6 FINANCIAL MATTERS 1 6 20 Setting the Minimum Bid for Land and Buildings on Ordinance No 11 Approximately 6 0 1 Acres of Real Property 1 9 28 Square Feet of Structure Located at or Near 1881 West 6200 South at 140 000 John Inch Morgan 45City Administrator John Inch Morgan presented the subject ordinance to set the 01 19 minimum bid for land and buildings at 1881 West 6200 South for 140 000 He noted that this ordinance has been before the Council twice before and has been previously discussed in a Closed Session Taylorsville City Council Minutes December 7 2011 Page 6 33 Council Member Johnson inquired about any offers on the property 02 19 Mr Morgan explained that there are currently no interested buyers although the property is being actively marketed It was noted that offers higher than the minimum bid can be entertained if they are received 41 Council Member Dama Barbour MOVED to adopt Ordinance No 11 03 19 20 Setting the Minimum Bid for Land and Buildings on Approximately 6 0 1 Acres ofReal Property 1 9 28 Square Feet of Structure Located at or Neaz 1881 West 6200 South at 140 000 Council Member Larry Johnson SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Pratt excused Catlin yes Barbour yes and Johnson yes Rechtenbach yes All City Council members present voted in favor and the motion passed unanimously 2 6 Resolution No 11 36Approving an Interlocal Agreement for the aTaylorsville Transit Corridor Environmental Development of Murray Study Report By and Among the Utah Transit Authority the City of Taylorsville Murray City Corporation and Salt Lake County John Inch Morgan 37 City Administrator John Inch Morgan presented the subject resolution to consider an 04 19 Interlocal agreement for the development of a Taylorsville ayTransit Corridor Mun Environmental Study Report He indicated that the study will likely look at a BRT line or other means of transportation to connect Salt Lake Community College along 4700 South to the IMC Trax Line Mr Morgan noted that anumber of entities are participating in the study e iMurray City Salt Lake County Taylorsville and Utah Transit Authority UTA He relayed that UTA will bear the greatest portion of the cost for the study which is estimated to be over 420 000 He explained that Taylorsville s share would be 80 000 45 Council Member Catlin stated that this study echoes what has been done in the past He 05 19 said that he does not get excited about participating with UTA when he has not seen much result in Taylorsville Mayor Wall explained that this study is way past the process referenced by Mr Catlin as it is the environmental study He said that funding for the transportation project is already being sought The Mayor affirmed that realistically it may be four years before the beginning of construction is realized in Taylorsville The Mayor gave additional clarification regazding timelines and funding sources for the proposed project 28Council Member Barbour noted that this project is part of the Strategic Plan and the 08 19 City must plan for future years Mayor Wall clarified that the study will commence as soon as the Council approves the Interlocal agreement and the check clears Taylorsville City Council Minutes December 7 201 l Page 7 16 Council Member Johnson inquired why Murray City is not contributing more than 10 19 000 Mayor Wall observed that Murray is realizing little benefit from the project and 30 Taylorsville will see the bulk of the value 43 Council Member Catlin suggested that UTA needs to treat the City of Taylorsville as 11 19 an equal player He cited incidents in the past where the City has been changed short 18Council Member Johnson questioned whether the City could lose its 80 13 19 000 investment Mayor Wall indicated that the environmental study must be satisfied to go forward with the project He said that because the City is already moving forward to pursue funding sources the project will likely happen He said that although nothing is guaranteed this is a viable project that will likely be funded by the State 05 Chairman Rechtenbach called for input by City Engineer John Taylor Mr Taylor 15 19 affirmed that there will be a short environmental period and then the project is likely to go forward 000 into a 42 Mayor Wall clarified that this is not the same risk as when the City put 75 15 19 side study west 04Council Member Dama Barbour MOVED to adopt Resolution No I 3 16 19 1 6 Approving an Interlocal for the Development of aTaylorsville Murray Transit Corridor Agreement Environmental Study Report By and Among the Utah Transit Authority the City of Taylorsville Murray City Corporation and Salt Lake County Council Member Jerry Rechtenbach SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Pratt excused Catlin yes yes Rechtenbach Barbour yes and no Johnson All City Council members present voted and the motion passed with a t 1 3 o vote 7 OTHER MATTERS 1 7 Discussion of the Proposed Land Development Code Chapter 29 30 31 Mark McGrath 20Community Development Director Mark McGrath noted that review of the proposed 17 19 Land Development Code is nearing an end He called for discussion on Chapters 29 Addressing Street Naming and Design Standards Chapter 30 Subdivision Review and Chapter 31 Condominium Development 31Mr McGrath cited one proposed change in Section 4 part D regarding property 17 19 numbering on corner lots He suggested that the ordinance be tweaked to accommodate several Taylorsville City Council Minutes December 7 2011 Page 8 cornerproperties in the City where numbering must be considered There were no questions on Chapter 29 33 Chapter 30 regarding Subdivision Review was addressed Mr McCrrath indicated that 18 19 by process to approve subdivisions in the City He noted that this chapter contains astep step the proposed ordinance is not significantly different than the current code and is primarily based on State Statute Mr McGrath called for questions on Chapter 30 15 Council Member Johnson inquired as to who participates in the Development Review 19 Meeting Mr McGrath relayed that the team is comprised of vazious staff members e i the City Engineer members of the Planning Department the Building Official and a representative from the Fire Department He confirmed that others may be invited to the meeting as appropriate 39Chairman Rechtenbach cited Section 30 20 19 02 paragraph subE regarding the prohibition of lot remnants He said that protection strips have been a tool used by developers and land owners Mr McGrath said he cannot think of a situation in the City where they would be lawful He agreed that the situation is no longer applicable and the sentence referenced will therefore be fixed 41 Council Member Barbour raised questions about the potential need for protection 21 19 strips Mr McGrath gave clarification on typical situations 49Council Member Johnson inquired about remnants in subdivisions and how they are 23 19 typically handled Mr McGrath explained that those remnant properties would typically be joined to an adjacent parcel Mr Johnson cited a lot neaz the Salt Lake Community College on 2200 West and 4700 South Mr McGrath relayed that the remnant lot referenced was created as a result of a road project in the area 25 43Chapter 31 regarding Condominium Development was addressed Mr McGrath noted 19 that Chapters 30 and 31 are very similar Chairman Rechtenbach cited some redundancy in Chapters 30 and 31 and questioned whether these might be somehow combined at a future time 40There were no more comments on the Chapters presented It was noted that additional 26 19 chapters in the proposed Land Development Code will be discussed at next s week meeting 10Council Member Johnson inquired whether sufficient families were found to receive 27 19 Thanksgiving and Christmas items through the s City Holiday Charitable Programs Council Coordinator Jessica Springer confirmed that all families are in place Taylorsville City Council Minutes December 7 2011 Page 9 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action 23 Mayor Wall updated the Council on discussions that have taken place on wall 28 19 to cities and service providing He indicated that provided county municipal services will probably be phased out and the City will need to begin looking harder at options for public works He said out as they aze not sustainable as a city for that Kearns will also be impacted by the phase incorporation The Mayor suggested that it is possible that residents will need to choose the City into which they will be annexed He clarified that current laws provide that if Taylorsville is chosen annexation will be forced He said that legislation is being pursued to create a mechanism for forced annexation sections to be brought up to a certain level of infrastructure 19 30 28Chairman Rechtenbach inquired about any remuneration for maintenance of properties that the City is forced to take The Mayor clarified that there is currently no mechanism that allows for any financial consideration in that case He suggested that a special service district may be created to cover upgrades related to annexations The Mayor confirmed that there is a subin place that will facilitate a study on issues related to annexations and committee consolidation of services 57 Council Member Larry Johnson inquired about the Flex Lanes Project 31 19 Mayor Wall confirmed that the project is being completed and should be operational sometime in Spring 2012 He said that some modifications have been needed to the project 01 Mayor Wall confirmed that the issues being discussed regarding the provision of 35 19 municipal services mostly relates to Salt Lake County He relayed that Utah County and Davis County have already phased out provided county municipal services He suggested that any potential legislation wi111ikely apply to counties of the class first 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 27 19 59 1 9 City Council Briefing Session Wednesday December l4 2011 0 6 0m p 2 9 City Council Meeting Wednesday December 14 2011 3 6 0m p 9 3 City Council Briefing Session Wednesday January 4 2012 0 6 0m p 9 4 City Council Meeting Wednesday January 4 2012 6 3 0 p m 9 5 RDA Board Meeting Wednesday January 4 2012 7 0 0 m p 10 CALENDAR OF UPCOMING EVENTS 05 28 19 10 City Hall Closed in Observance of the Christmas Holiday Monday December 26 2011 Taylorsville City Counci Minutes December 7 201 l Page 10 11 ADJOURNMENT 29 Council Member Dama Barbour MOVED 36 19 to adjourn the City Council Meeting Council Member Larry Johnson SECONDED the motion Chairman Rechtenbach called for discussion There being none he called for a vote The vote was as follows Pratt excused yes Barbour Catlin yes and Johnson yes Rechtenbach yes All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 3 7 6m p Cheryl Pea ck Cottle City Recorder Minutes approved CC 01 12 04 Minu Prepared by es Cheryl Peacock Cottle City Recorder