City Council

Taylorsville City Council Minutes January 4 2012 Page 1 City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday January 4 2012 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84129 6 0 0P M SWEARING IN CEREMONY Attendance Mayor Russ Wall Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Dama Barbour Chairman John Brems City Attorney Council Member Emest Burgess Mark McGrath Community Development Director Council Member Larry Johnson Del Craig Chief of Police Council Member Kristie Overson Cheryl Peacock Cottle City Recorder Aimee Newton Public Relations Consultant John Taylor City Engineer Scott Harrington Chief of Finance Donald Adams Economic Development Director Patrick Tomasino Building Official Rosie Rivera Police Lieutenant Excused Deputy Recorder Jessica Springer Citizens Jay Ziolkowski Darwin Cottle Lynn Handy Dan Fazzini Jennifer Schwendiman John Gidney Israel Grossman Rhetta McIff Brett McIff Cathy McKitrick Teresa Rechtenbach Steve Ashby Jerry Milne Kerry Steadman Stan Steadman Mavis Steadman Bailey Wyatt Janae Fairbourn Kimberly Forsyth Reagan Marie Gabbitas Kelsey Rowley Curt Cochran Abby Black Joel Gardner Alan Anderson Nick Grundvig Aubrey Thomson Jacob Bailey John Vo Mitch Haycock Brent Overson Connie Burgess Taylorsville City Council Minutes January 2 4 012 Page 2 Mayor Russ Wall welcomed those in attendance and recognized local officials City staff and community volunteers elected Newly Taylorsville City Council Members Kristie Overson Council District 2 Ernest Burgess Council District 1 and Jerry Rechtenbach Council District 3 were sworn into office by City Recorder Cheryl Peacock Cottle A short reception was held to honor the new Council Members and refreshments were served WELCOME INTRODUCTION AND PRELIMINARY MATTERS 31 Chairman Jerry Rechtenbach called the meeting to order at 3 35 18 6 5m pand welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present Opening Ceremonies Pledge of Allegiance Abby Black 25Taylorsville Youth Council Member Abby Black directed the Pledge of Allegiance 36 18 Reverence Kelsey Rowley Youth Council Opening Ceremonies For January 18 2012 to be arranged by Council Member Rechtenbach Taylorsville Youth Council Member Kelsey Rowley offered the Reverence Chairman Jerry Rechtenbach cited the need for the Council to move into a Closed Session to discuss the professional competence of an individual 39Council Member Lazry Johnson MOVED to convene a Closed Session to discuss the 37 18 professional competence of an individual at 3 6 7 m p Council Member Dama Barbour SECONDED the motion Chairman Jerry Rechtenbach called for discussion on the motion There being none he called for call aroll vote The vote was as follows yes Rechtenbach yes Johnson Barbour yes Burgess yes and Oversonyes All members of the City Council voted and the motion carried by a unanimous vote Those in attendance at the Closed Session were Mayor Russ Wall City Administrator John Inch Morgan Council Members Barbour Burgess Johnson Overson and Rechtenbach City Attorney John Brems Police Chief Del Craig and City Recorder Cheryl Peacock Cottle Taylorsville City Council Minutes January 4 2012 Page 3 A meeting of the City Council held on Wednesday January 4 2012 was closed to discuss the character and professional competence of an individual wherein no other items were discussed Council Member Dama Barbour MOVED to adjourn the Closed Session at 1 7 p and 4 m convene the regular City Council Meeting Council Member Larry Johnson SECONDED the motion Chairman Jerry Rechtenbach called for discussion on the motion There being none he called for call aroll vote The vote was as follows Rechtenbach Barbour yes yes Johnson yes yes and Overson Burgess yes All members of the City Council present voted and the motion carried by a unanimous vote 3 1 Administrative Report Administration 32The regular City Council Meeting was reconvened at 1 15 19 7 pChairman Rechtenbach 5m called for any questions on the Administrative Report and there were none 4 1 Citizen Comments 52Chairman Jerry Rechtenbach reviewed the Citizen Comment Procedures fox the 15 19 audience He then called for any citizen comments 28Rhetta McIff announced that Saturday March 3 2012 is the date scheduled for the 17 19 Second Annual Taylorsville Urban Iditarod She challenged elected officials to participate in the event 15Dan Fazzini thanked elected officials for their service 19 He asked questions regarding the proposed Smoking Ordinance specifically whether it will be enforced He cited other municipalities that have a similar ordinance but practice selective enforcement He noted some conflicting verbiage regarding smoking in a vehicle ox parking lot Mayor Wall agreed that it may be appropriate to remove certain language regarding smoking in a vehicle 52 There were no additional citizen comments and Chairman Rechtenbach closed the 23 19 citizen comment period 5 1 Mayor Report s Mayor Russ Wall welcomed the two new City Council Members and thanked them for their willingness to serve He reported that Taylorsville recently submitted an application and has qualified for designation as a Tree Ciiy USA City He thanked Rhetta McIff and other volunteers on the LARP Committee for their efforts in obtaining this designation for Taylorsville Taylorsville City Council Minutes January 4 2012 Page 4 APPOINTMENTS 1 2 Resolution No 12 01Appointing a Treasurer and aRecorder Mayor Wall 51 Mayor Wall explained that statute requires the appointment of a City Treasurer and a 25 19 City Recorder every two years following a municipal election He nominated John Inch Morgan to be reappointed as City Treasurer and Cheryl Peacock Cottle to be reappointed as City Recorder He called for consideration of the subject resolution to approve the appointments recommended 21Council Member Dama Barbour MOVED to adopt Resolution No O1 26 19 12 to Appoint John Inch Morgan as City Treasurer and Cheryl Peacock Cottle as City Recorder Council Member Kristie Overson SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a vote The vote was as follows Rechtenbach yes Barbour yes Johnson yes and Overson yes Burgess yes All City Council members voted in favor and the motion passed unanimously 3 REPORTS There were no reports given 4 CONSENT AGENDA 1 4 Minutes RCCM 12 11RCCM 12 07 14 11 11Council Member Dama Bazbour MOVED to adopt the Consent Agenda Council 28 19 Member Larry Johnson SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Rechtenbach yes yes Bazbour yes Johnson Burgess yes and Overson yes All City Council members voted in favor and the motion passed unanimously 5 PLANNING MATTERS There were no planning matters Taylorsville City Council Minutes January 4 2012 Page 5 icHearing Puh 6 3 0m p To Receive Public Comment Regarding Ordinance 12 02 03City Attorney John Brems referenced a proposed ordinance that would basically reset 29 19 the compensation schedule for employees He explained that out of an abundance of caution and for clarification purposes a public hearing has been scheduled He stressed however that there is no intent to give any elected official a raise Mr Brems relayed that in the next s year budget for the City an exhibit that illustrates pay grades will be included He indicated that although previous budgets have been much more detailed future budgets will allow the Council to simply set salary ranges and then Administration will administer salaries within the parameters given 47Chairman Rechtenbach said he is concerned that the proposed ordinance may require 30 19 more discussion especially for new Council Members Chairman Rechtenbach opened the public hearing and called for any citizen comments 24 There were no citizen comments and Chairman Rechtenbach declazed the public 32 19 hearing closed Ordinance No 12 02 Restating the Compensation Offered to Elective Statutory and Appointive Officers and Compensation Schedule for Employees of the City of Taylorsville John Brems 34Council Member Larry Johnson MOVED to table Ordinance 12 32 19 02 for further discussion at a Work Session Council Member Dama Bazbour SECONDED the motion Chairman Rechtenbach called for discussion on the motion Clarification was given on the timetable for discussing and considering the proposed ordinance There being no further discussion Chairman Rechtenbach called for a roll call vote The vote was as follows yes Barbour Rechtenbach yes Johnsonyes Burgess yes and Overson yes All City Council members voted in favor and the motion passed unanimously Resolution No 12 02 Consideration and Acceptance for the FY 2011 L Local Government Trust Risk Management Grant John Inch Morgan 55City Administrator John Inch Morgan presented the subject resolution to accept the FY 35 19 2011 Utah Local Government Trust ULGT Risk Management Grant He cited six safety regulations that must be met He indicated that the funds granted will be utilized to promote safety and help reduce risks Chairman Rechtenbach clarified that this is a grant from ULGT and will be received by the City in cash form Taylorsville City Council Minutes January 4 2012 Page 6 30 Council Member Overson inquired about the s 38 19 Trust Safe Driver Pledge Mr Morgan explained that the form is generated by the Trust 56Council Member Johnson asked about the amount of the grant Mr Morgan said that 38 19 the amount is unsure at this point but is estimated to be between 0 3 00 and 0 8 00 39 Council Member Larry Johnson MOVED to adopt Resolution No 12 19 02 Consideration and Acceptance for the FY 2011 Utah Local Government Trust Risk Management Grant Council Member Dama Barbour SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour Rechtenbach yes Johnson yes Burgess yes and Oversonyes All City Council members voted in favor and the motion passed unanimously 7 OTHER MATTERS 1 7 Ordinance 12 01An Ordinance of Taylorsville Prohibiting Smoking on or Owned Parks Trails and Recreation Facilities John Brems in City 57City Attorney John Brems presented the subject ordinance regarding the prohibition of 19 39 smoking in City Parks It was agreed to make the amendment previously suggested and to eliminate the phrase including possession of lighted tobacco products in a vehicle 59Council Member Larry Johnson MOVED to adopt Ordinance 12 40 19 01 An Ordinance of Taylorsville Prohibiting Smoking on or in Owned Parks Trails and Recreation Facilities City with the amendment to exclude the verbiage including possession of tobacco products in a vehicle Council Member Dama Barbour SECONDED the motion Chairman Rechtenbach Mr Johnson asked about the posting of called for discussion on the motion signs Mr Brems noted that verbiage in the ordinance addresses signage There being no further discussion Chairman Rechtenbach called for a roll call vote The vote was as follows yes Rechtenbach yes Johnson Barbour yes and Overson yes Burgess yes All City Council members voted in favor and the motion passed unanimously 2 7 Discussion of the Proposed Land Development Code Chapters 35 36 and 37 40Community Development Director Mark McGrath called for discussion on Chapters 35 43 19 and 36 of the proposed Land Development Code He suggested that discussion related to Chapter 37 be postponed until the next meeting as it contains extensive fundamental changes to the current code and may require a significant amount of time for review 14Chapter 35 was addressed Chairman Rechtenbach noted a lot of redundancy in the 44 19 chapter Mr McGrath clarified that this chapter essentially mimics State Law Taylorsville City Council Minutes January 4 2012 Page 7 35Council Member Johnson referenced sign requirements and suggested including 45 19 requirements pertaining to size It was agreed to include a size requirement of four to five square feet 32Chapter 36 regarding definitions was reviewed Mr McGrath noted that the proposed 46 19 code is a substantial improvement over the current code He cited a recent difficult situation in a Planning Commission Meeting over a land use that was not specifically defined He indicated that the proposed definitions are pretty straight forward 14Council Member Overson inquired about certain landscaping definitions 48 19 Economic Development Director Donald Adams gave clarification on why some landscaping definitions still need to be included Mr McGrath referenced some uses that are not allowed but still need to be defined in order to make determinations 12Council Member Overson cited the definition of a variance on Page 72 She inquired 50 19 whether the Board of Adjustment is the only body that can grant a variance Mr McGrath explained that State Code no longer requires a Board of Adjustment per se but rather requires that there is an appeal body in place to address provisions of the Zoning Code Council Member Overson suggested that the wording on Page 72 therefore be amended Mr McGrath agreed that this change would be made 59 Council Member Overson referenced some other housekeeping 50 19 typechanges that she will m e ail to Mr McGrath 01 Mr McGrath clarified that Chapter 37 will be scheduled for review during the January 52 19 11 2012 Work Session 42Council Member Barbour inquired whether the proposed Land Development Code 51 19 might be added to the s City shared Evernote folder City Administrator John Inch Morgan confirmed that it will be included in the shared folder 20Mayor Wall cited the Rocky Mountain Power Substation across the street from the Fire 52 19 Station He said the substation is very necessary but doesn t fit with the s City beautification plans He indicated that the City has been working with Rocky Mountain Power to improve the site and make it more attractive He relayed that the Power Company has budgeted 200 000 to contribute to the building of a wall that would be similar to the City walls along 5400 South s He clarified that the proposed wall would be taller and required to be 10 feet tall The Mayor estimated that the total cost of the wall is between 375 000 and 400 000 He suggested that the wall become a 50 project He referenced 191 000 that was refunded through the Pedestrian Bridge Project at 6200 South and 2700 West He said that if these funds are not used to match the Rocky Mountain Power funds those monies will go to another project in another part of the Taylorsville City Council Minutes January 4 2012 Page 8 State The Mayor indicated that Administration will be asking for a movement of the 191 000 from the Fund 45 Balance fund for major projects capitalprojects to help beautify 2700 West azound the substation He clazified that it will be a substantial wall about 400 feet around the substation Mayor Wall said that this proposal will be brought back for further discussion 000 on this 56Chairman Rechtenbach stated that he is not sure he wants to spend 200 19 particulaz project Mayor Wall reiterated that the business is willing to spend 200 000 to pay for half of the project Mr Johnson asked about the exact location of the wall and clarification was given that the wall will run north and south 27Council Member Dama Barbour stated that she is in favor of the project 57 19 Council Member Johnson concurred 56City Administrator John Inch Morgan said that the Strategic Planning Session has 57 19 tentatively been scheduled for January 21 2012 but a specific time still needs to be determined He relayed that citizen committees will be invited to attend and assess the s City Strategic Plan He noted that the session is generally scheduled for day ahalf Chairman Rechtenbach stated t that January 21 is not a good day for him Discussion ensued and it was agreed to change the date for the Strategic Planning Session to Saturday Januazy 28 2012 from 0 80m ato noon 3 7 Council Elections for 2012 Council Chairman and Council Vice Chairman Cheryl Peacock Cottle 24 City Recorder Cheryl Peacock Cottle presented nominations received for the 2012 City 04 20 Deputy Recorder Jean Ashby tallied Council Chair and Vice Chair and a vote was conducted the votes and the City Recorder announced election results as follows Jerty Rechtenbach as 2012 City Council Chair and Council Member Dama Barbour as 2012 City Council Chair Vice 4 7 General Technology Training John Inch Morgan John Taylor 33 City Administrator John Inch Morgan noted that the two laptops purchased for former 04 20 Council Members were eight years old and needed to be replaced He relayed that it was less expensive to provide all five City Council Members with iPad devices than to purchase two new laptop computers therefore all Council Members have been issued iPads Mr Morgan and City Engineer John Taylor conducted training in regards to new technology and electronic devices 38Mr Taylor described the benefits of the Evernote Program as a repository for shazed 17 20 documents He illustrated techniques that are used on the iPad device Taylorsville City Council Minutes January 4 2012 Page 9 10Mr Morgan and Mr Taylor offered to schedule additional informal training on iPad 25 20 It was agreed that a applications training session will be held on Tuesday January 10 2012 at p in Conference Room 202 at City Ha11 30 m NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action There were no new items for subsequent consideration NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING RDA Meeting Wednesday January 4 2012 7 0 0 m p City Council Work Session Wednesday January 11 2012 6 0 0m p City Council Briefing Session Wednesday January 18 2012 0 6 0m p City Council Meeting Wednesday January 18 2012 6 3 0 p m RDA Meeting Wednesday January 18 2012 0 70m p City Council Briefing Session Wednesday February 1 2012 0 6 0m p City Council Meetiug Wednesday February 1 2012 6 3 0 p m 1 State of the City Address Mayor Wall 7 9 There were no upcoming events on the calendar 08 Counci 30 20 Council Member discussion There being none he called for a vote The vote was as follows yes Rechtenbach yes yes Barbour yes and yes Johnson Burgess Overson All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 3 8 0m p n f jf Cheryl Peacock ottle City Reoorder Minutes approved CC 01 12 18